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← Dore Community Transport

2022-03-31-accounts

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Financial statements for the year ended 31 March 2022

Contents Page
Legal and administrative information 2
Trustees Report 3 - 6
Independent examiner’s report 7-8
Statement of Financial Activities 9
Balance Sheet 10 -- 11
Schedule of fxed assets 12
Notes forming part of the fnancial statements 13 – 15

Page 1

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Legal and administrative information

Status

Charitable Company limited by guarantee

Charity number 1097172 Registration number 4355269 Registered office Ewyas Harold Memorial Hall Pontrilas Road Ewyas Harold Herefordshire HR2 0EL

Management Committee

Roger Bradley Trustee, Chairman Tony Capon Trustee Chris Tomlinson Trustee Trefor Edwards Trustee, Treasurer David Bond Trustee, Company Secretary Peter Barns Graham Trustee

Bankers

HSBC High Town Hereford HR1 2AQ

Page 2

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

Report of the trustees for the year ended 31[st] March 2022

The trustees, who are also directors of the company for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31[st] March 2022. In preparing this report the trustees have adopted the provisions of the Charities SORP (FS102).

The charity is a charitable company limited by guarantee and is governed by its memorandum and articles of association.

Aims

Dore Community Transport was set up over 21 years ago and throughout that time our object has been to provide an accessible and affordable transport service to the inhabitants of South West Herefordshire who are in need of the service because of age, sickness or disability, or because of the lack of available public transport. We operate in a rural area covering approximately 200 square miles, an area poorly served by public transport and our service enables our clients to participate in community life and retain their independence in isolated areas.

DCT's aims are simple and have remained unchanged since its creation:-

Page 3

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

Financial review

As for many other organisations 2022 was a year of slow recovery for Dore Community Transport as Covid 19 restrictions were relaxed and ultimately removed. We saw a steady increase in journeys undertaken and consequently fare income rose from £7,851 to £18,025.

During the year we continued to receive good financial support. Herefordshire Council provided £18,998, £851 more than the previous year. Support from Parish Councils fell slightly to £5,745 45 down £406 on the previous year. The support we receive from local Parish Councils, clubs, societies, shops and pubs, as well as individuals continues to amaze us and totalled £12,250, £1,905 higher than the year before, mainly as a result of several funeral collection donations.

We were also very pleased to see that the Government Bus Service Operators Grant that we receive, a grant normally based on fuel usage during the year, was held at pre-Covid levels in an attempt to support public transport operators.

We were unable to undertake fundraising during the year but our fundraising team are keen to get going again when opportunities permit.

Overall, for the 21/22 financial year our income amounted to £53,627. The FY 20/21 corresponding figure was £41,073.

More activity has of course resulted in greater expenditure on fuel and vehicle maintenance with fuel costs up from £4,462 to £11,593 and vehicle maintenance rising from £3,997 to £7,363. Insurance costs fell by £1,588 as a result of switching insurers but other costs were generally similar to the previous year. Overall our expenditure (excluding capital and depreciation) was higher at £49,240 compared with £38,053 the previous year. This resulted in a small operating surplus for the year of £4,387, £1,367 more than the previous year..

The overall result for the year was that, after including depreciation of £12,508, total assets fell from £106,023, to £97,902 with cash resources rising from £57,915 to £62,302 and tangible assets falling from £48,108.to £35,600

The financial position of DCT remains healthy and the charity is well placed to meet future demands.

Once again the Trustees decided not to raise fares.

Reserves Policy

The Trustees maintain a policy of holding an operating reserve of £16,000, equivalent to approximately 4 months operating costs. A vehicle replacement reserve of £20,000 is also held, this being set at approximately 50% of the cost of a new wheelchair adapted MPV in the expectation that match funding can be found should a replacement be needed.

Review of activities

Dore Community Transport has seen a steady increase in demand for its service during the year, with the journeys undertaken rising from a figure of 1,891 in 20/21 to 4,481in 21/22. There are indications however that this growth has slowed and the current level of activity remains well below the peak of 7,558 journeys that were undertaken in 2019/20. The mileage travelled has of course increased from 29,239 in 20/21 to 69,394 in 21/22.

Page 4

Dore Community Transport

Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

We own 6 vehicles, four of which are adapted to carry wheelchairs and although demand is well below our peak levels this has not substantially reduced the demand for vehicles. We regularly have all six of our vehicles on the road to meet peak demands, supplemented occasionally with volunteers using their own vehicles. The need for this is basically because we offer a door to door service covering an area of 200 square miles and we still have to spread ourselves widely, even if activity levels are less. We are optimistic that the growth in demand for our service will pick up again; there is certainly a need for the service we offer in the rural area we cover and this will enable us to increase the utilisation of our vehicles when they are out and about.

Having six vehicles on the road means that the demands on our drivers, all of whom are volunteers, remain high and we have been successful in recruiting several new volunteer drivers during the year.

We have not yet re-opened our office which was closed down at the start of the pandemic but we hope to do so at the end of the summer, at least on a part time basis. Apart from assisting in the administration the office provides a valuable opportunity for drivers to meet staff and perhaps other drivers, something that is sorely missed at the moment.

The Trustees and management committee remained unchanged during the year but our administrative coordinator, Kath, retired at the end of the year. She has been a key part of Dore’s team for several years and we thank her for her commitment during those years. We have been fortunate to find a replacement, Albert, who has taken over the role very capably and has insisted that he will undertake the role on a voluntary basis, something that will help Dore financially while we struggle with increased fuel costs. We are grateful to him for doing this.

Future plans

The biggest challenge for Dore in the coming year is the cost of fuel, which at the time of writing this is almost £2.00 / litre, up from an average of £1.43 over the last year. Fuel accounted for around 60% of our fare income in 21/22 but in 22/23 we anticipate the figure being closer to 85%. We are very fortunate that the service we provide is valued by our community and is well supported with donations from many sources and over the years we have built up a healthy reserve. Given the cost of living pressures on many of our clients we are reluctant to increase our fares which have remained unchanged since 2014 but we will however be monitoring the situation closely.

We will throughout the year continue to promote the service we provide with the ultimate aim of getting back to the level of activity we saw pre-Covid and, as always, recruitment is a key issue for us and we will continue our efforts to recruit more drivers.

We do not anticipate making changes to our fleet in the forthcoming year but, with our oldest vehicle being 11 years old and having covered approaching 170,000 miles we will be reviewing our future needs and replacement strategy during the year.

Acknowledgements and Thanks

The trustees would like to record their thanks and appreciation to all the volunteer drivers without whom DCT could not exist. Particular thanks go to Clive and Dermot who look after our vehicles and to Chris for his work managing our fleet.

We are also grateful for the financial support provided by Herefordshire County Council; the Parish Councils within our area and to the many organisations and individuals who so

Page 5

Dore Community Transport

Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

generously support our operations. Our thanks go to the families who donated to DCT following the funerals of their loved ones, including particularly the family of one of our long term drivers who sadly passed away during the year.

Our thanks go to Ewyas Harold Memorial Hall for continuing to make the office space available to us.

We also are very grateful to Morgan’s garage in Ewyas Harold and Brian Watkins’ garage at Kingstone for allowing us to park our vehicles with them at no charge.

My thanks also go to all the Trustees and Management Committee for the unseen work that they have done keeping DCT operational. Of course we must not forget our co-ordinators, Sarah and Sue who keep everything running on a daily basis. A special mention goes to our administrator Kath who retired at the end of the financial year after many years of service to Dore. These three ladies have made my, and the Trustees, job much easier than it might otherwise be.

Signed on behalf of the Trustees

R Bradley Chairman and Trustee

20/7/22

Page 6

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee CHARITY COMMISSION FOR ￿LAND AND WALES Independent examinerfs report on the accounts Section A Independent Examrner s Report On accounts for th• y•ar Charity no Irf any) charity llhe TrLLsfi for thè year erKted 3 1 0 > ICA I . basls of rnport accoLMts in a?))rdan￿ Wbth the reqLthr&nents dthe Chth Act 2011 ALa'}. I r8Wt Mi re8pod of my eXam1r￿l10n of the T[l￿rS pKcounts carried out urthr 145 Of￿ 2011 A(# aFKt in Ca[￿r￿j OLrt my examinatim. I have folk7htd aN the ap[￿'cable D¥￿nS gsven by the Ch•rty Commissi urKler s&aion 145(5)Ibl ofthe Acl. Independènt examinerfs $tatomenl I have ci¥nFd my examination. l that no mater￿1 matters have sch3￿") gives me cause to bth"e¥e that in. any material of the Charilies Art Of ttE accounts dKI not oJnrAy t￿th the aK4ic•ble B4uirements concemnJ the form aThJ ¢ontwtt of acujurts set crtrt in the Chartks IAccx)unts and ReF¥Jtsl Regulations 2008 other than any requirenwl that the accounts g¥e a aTrJ fairf view vknich i8 a m¥tt•r ¢L￿s￿l￿nd as of an wthpendent examina11c￿. ¥•ith the examinaticfi tothith altefthn sh(￿ld ts dTa¥m in thi$ report in order to ena14e a propef Un￿1r￿j of the ￿nts lo be reached. Slgmd: loliil Relevanl profwion qualSficatlonl$} or body IER Oct 2018 Page

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

ment of Financial Activities (incorporating the income and expenditure

State

Page 8

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee account)

For the year ended 31 March 2022

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2022 2021
Note Unrestricted Restricted Unrestricte Restricted
Total Total
funds funds d funds fund
Incoming Resources
2 Herefordshire Council Grant 18,988 18,988 18,147 18,147
3 Donations 12,250 12,250 10,345 10,345
4 Fares 18,025 18,025 7,851 7,851
5 Grants 500 24,385 24,885
BSOG 3,741 3,741 3,767 3,767
Gift Aid 606 606 911 911
Insurance payment
Other 8 8
Interest 5 5 14 14
Vehicle sales
Fund raising 2 2 30 30
Total incoming resources 53,627 53,627 41,573 24,385 65,958
Resources expended
6 Volunteer expenses 2,132 2,132 792 792
7 Salaries 20,220 20,220 18,396 18,396
Administration expenses 923 923 1,801 1,801
Telephones 670 670 1,103 1,103
Diesel 11,593 11,593 4,462 4,462
8 Vehicle expenses 7,363 7,363 3,997 3,997
Vehicle purchase/improvement 107 107
Fees 196 196 0 0
Other 416 416 80 80
Insurance 5,727 5,727 7,315 7,315
Depreciation 8,944 3,564 12,508 11,176 1,188 12,364
Total resources expended 58,184 3,564 61,748 49,229 1,188 50,417
9 Net incoming (outgoing) (4,557) (3,564) (8,121) -7,656 23,197 15,541
Net movement in funds (4,557) (3,564) (8,121) -7,656 23,197 15,541
Total funds brought forward 82,826 23,197 106,02 90,482 90,482
Total funds carried forward 78,269 19,633 97,902 82,826 23,197 106,02
----- End of picture text -----

Page 9

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Balance sheet

For the year ended 31 March 2020

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----- Start of picture text -----
2022 2021
Restricte
unrestricted Restricted total unrestricted d total
Fixed assets - see schedule
1
0 Total fixed assets 15,967 19,633 35,600 24,911 23,197 48,108
Current assets
Cash in bank & in hand 63,403 58,588
1
1 Debtors 429 120
Prepaid expenses
63,832 58,678
1 Creditors (1,531) (763)
2
Current assets (liabilities) 62,302 62,302 57,915 57,915
106,02
Total fixed and current assets 78,269 19,633 97,902 82,826 23,197 3
Represented by
Unrestricted funds 78,269 82,826 82,826 82,826
Restricted funds 19,633 19,633 23,197 23,197
106,02
97,902 3
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Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated and percentages may not precisely reflect the absolute figures for the same reason

The balance sheet continues on the following page.

Page 10

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Balance sheet (continued)

Trustees’ statements required for the year ended 31 March 2022

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:-

Ensuring that the company keeps accounts which comply with the sections 386 and 387 of the Companies Act 2006.

Preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of each financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provision applicable to companies subject to the small companies’ regime.

Approved by trustees on and signed on their behalf by

R Bradley

Chairman and Trustee

Page 11

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee SCHEDULE OF FIXED ASSETS at 31/3/2022

Purchas
e cost
Purchas
e date
depreciati
on during
year
Book
value
31/03/202
2
VW3 £32,034.4
0
29/03/201
1
£1.00
VW5 £36,070.7
5
11/07/201
4
£3,000
VW3 suspension £3,650.00
18/12/201
3
£1.00
Z1 £9,348.30
29/07/201
7
£1,694.82
£1.00
R1 £31,961.0
0
26/10/201
7
£4,826.88
£10,642.26
R1 lift £2,980.00
23/02/201
8
£522.36
£846.09
Z2 £8,600
June 2018
£1,899.96
£1,475.15
C1 £24,385
Nov 2020
£3,564.12
£19,632.84
Total asset value £12,508.1
4
£35,599.3
6

VW3

VW Transporter converted for wheelchair use, fully depreciated.

VW3 Suspension

Air suspension upgrade – fully depreciated.

VW5

A long wheelbase VW Transporter converted for wheelchair use, purchased July 2014 and being written off over 6 years with a residual value of £3,000.

Z1

A used Vauxhall Zafira being depreciated over 4 years with a residual value of £1 R1

A Renault Master being depreciated over 6 years with a residual value of £3,000. The restriction in the grant funding for this vehicle (that it must be retained for 2 years) is now complete and it is treated as an unrestricted asset.

R1 lift

A modification to R1 being depreciated over 68 months to match the life of R1.

Z2

A used Vauxhall Zafira being depreciated over 4 years with a residual value of £1,000

C1 A wheelchair adapted long wheelbase VW Caddy treated as a restricted asset and being written off over 6 years with a residual value of £3,000.

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Notes forming part of the financial Statements for the year ended 31[st] March 2022

1. Accounting Policies a. Basis of accounting

The financial statements have been prepared in accordance with the Companies Act 1985 and FS102.

b. Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in the furtherance of the charity and which have not been designated for other purpose. Our Renault vehicle is no longer restricted and in these accounts is now treated as unrestricted. C1 purchased with a grant from Herefordshire Council is shown as a restricted asset.

c. Incoming resources

All incoming resources are included in the SoFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

No amounts are included in the SoFA for services donated by volunteers.

d. Resources expended

All expenditure is accounted for on an accruals basis and has been classified under natural headings.

e. Fixed assets

Fixed assets are stated at cost less accumulated depreciation. For the new vehicles purchased new since 2014/2015 depreciation is calculated on a life of 6 years with a residual value of £3,000. Used assets are depreciated over a shorter period, dependent on the estimated useful life. Modifications to fixed assets are depreciated over the remaining life of the asset.

Depreciation is charged proportionately in the year of purchase A schedule of fixed assets is included in the accounts.

2. Herefordshire County Council grant

Herefordshire County Council funding for community transport throughout the county remained constant for the year. DCT however saw small increase in its apportionment as a result of the formula used for distribution.

3. Donations

Donations rose by £1,905 to £12,250.

Dore Community Transport Registration number 4355269 Charity number 1097172

Company Limited by Guarantee

A total of 54 donations (excluding tips to drivers which also go into the funds) were received, with 18 of our local Parish Councils donating a total of £5,745, slightly down on the previous year. We received donations totalling £2,606 from 4 funeral collections and the tips given to drivers added up to £2,066. The remainder comes from various groups and organisations that raised money on our behalf, and from individual private donations. We are immensely grateful for this support.

4. Fares

These were kept unchanged for the 9[th] consecutive year. The increase in fare income arises from increased activity.

5. Grants

No grants were received this year.

6. Volunteer expenses

Volunteer expenses consist of mileage payments made to volunteers for the use of their own cars to carry out trips and for miles covered to access our own vehicles. Expenses rose significantly, again as a result of increased activity

7. Staff costs

The number of employees, calculated on a full time basis, was 1.0 (2019 : 1.0). Staff costs were slightly higher than previous year as a result of salary increases.

8. Vehicle expenses

Vehicle maintenance costs rose substantially with increased activity and mainly as a result of problems with our oldest vehicle, an 11 year old VW Transporter.

9. Net outgoing resources

This is stated after charging depreciation.

10. Tangible fixed assets

Tangible fixed assets are stated at cost less accumulated depreciation.

11. Debtors

This is unpaid fares for billed journeys.

12. Creditors

This comprises expenses owed to drivers (£177) and to trade creditors for fuel (£1,354).

13. Trustees’ remuneration

The trustees neither received nor waived any emoluments or expenses during the year.

14. Taxation

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

The charities activities fall within the exemptions afforded by the provisions of the income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

Statement of Financial Activities (incorporating the income and expenditure account) For the year ended 31 March 2022

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----- Start of picture text -----
2022 2021
Note Unrestricted Restricted Unrestricted Restricted
Total Total
funds funds funds fund
Incoming Resources
2 Herefordshire Council Grant 18,988 18,988 18,147 18,147
3 Donations 12,250 12,250 10,345 10,345
4 Fares 18,025 18,025 7,851 7,851
5 Grants 500 24,385 24,885
BSOG 3,741 3,741 3,767 3,767
Gift Aid 606 606 911 911
Insurance payment
Other 8 8
Interest 5 5 14 14
Vehicle sales
Fund raising 2 2 30 30
Total incoming resources 53,627 53,627 41,573 24,385 65,958
Resources expended
6 Volunteer expenses 2,132 2,132 792 792
7 Salaries 20,220 20,220 18,396 18,396
Administration expenses 923 923 1,801 1,801
Telephones 670 670 1,103 1,103
Diesel 11,593 11,593 4,462 4,462
8 Vehicle expenses 7,363 7,363 3,997 3,997
Vehicle purchase/improvement 107 107
Fees 196 196 0 0
Other 416 416 80 80
Insurance 5,727 5,727 7,315 7,315
Depreciation 8,944 3,564 12,508 11,176 1,188 12,364
Total resources expended 58,184 3,564 61,748 49,229 1,188 50,417
9 Net incoming (outgoing) (4,557) (3,564) (8,121) -7,656 23,197 15,541
Net movement in funds (4,557) (3,564) (8,121) -7,656 23,197 15,541
Total funds brought forward 82,826 23,197 106,023 90,482 90,482
----- End of picture text -----

Page 9

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

Total funds carried forward 78,269 19,633 97,902 82,826 23,197 106,023

Page 10

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee

Balance sheet

For the year ended 31 March 2022

==> picture [529 x 334] intentionally omitted <==

----- Start of picture text -----
2022 2021
unrestricted Restricted total unrestricted Restricted total
Fixed assets - see schedule
10 Total fixed assets 15,967 19,633 35,600 24,911 23,197 48,108
Current assets
Cash in bank & in hand 63,403 63,403 58,588 58,588
11 Debtors 429 429 120 120
Prepaid expenses
63,832 63,832 58,678 58,678
12 Creditors (1,531) (1,531) (763) (763)
Current assets (liabilities) 62,302 62,302 57,915 57,915
Total fixed and current assets 78,269 19,633 97,902 82,826 23,197 106,023
Represented by
Unrestricted funds 78,269 78,269 82,826 82,826
Restricted funds 19,633 19,633 23,197 23,197
97,902 106,023
----- End of picture text -----

==> picture [529 x 31] intentionally omitted <==

Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated and percentages may not precisely reflect the absolute figures for the same reason

The balance sheet continues on the following page.

Page 11

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALE5 i accounts Section A Independent Examiner's Report Report lo th8 tru8teesl members of 90 fi£ *ff4JV51oir On accounts for the year ended 511031%0 JJ Charity no lif any) ioqTriTrJ Sèt out on page8 I report to the trustees on my e¥amination of the accounts of the above charity I'the Trust I for the year ended Responsibilitl¢s and basi8 of report A5 the charrty's trustees, you a￿ responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (￿he Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carryin9 Out rny exatnination. I have followed all the applicable Directions given by the Gharrty Commission under section 14515llbl of the Act Indèpèndent IThe charity's gross Income 8xceeded £250.000 and l am qualified to èxaminerfs statemènt undertake the examination by being a qualified member ol Iinsert name of appli¢able listed bodyll. D618t81 l if nol applic8ble. I have completed rny examination. I confimi that no material matters have come to ffly atterTrtion in connection with the examination (other than that disclosed below'l which gives me cause to believe that In. any fflaterial respe¢t'. the accounting records were not kept in a¢¢ordan¢e with section 130 of the Charrties Act, or the a¢count5 did not accord with the accounting records". or the accounts did not comply with the appli¢able requirements con¢ernin9 thc form and content of 2CCf>unl$ ¥et out In the Charities (Accounts and Reports) Regulations 2008 other than any requirernenl Ih8t the accounts give a 'tru8 and fair, view which Is not a matter considered as part of an Independent examination. I have no con¢ems and have come across no other matters In connection th the examination to which attention should be drawn In this ￿port in order to enable 8 proper understanding of the accounts to be reache(l. Pl&as8 tl8let8 the worGls in the brackets if th8y do not apply. Slgned.. Llate.. oi lil ljoiJ Narne.. j IhAJ Relevant professional qualificationlsl or body IER Oct 2018 Page 7

Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Irf any).. Addres8'. vmr I￿￿144111￿L ÉAFAfE l¢knfrtii4> 4 Irt Section B Disclosure Only complete If the examiner needs to h1ghli9ht material mallers of concern (see CC32. Independent examination of charrf(y aecounl8.' directions and guidan￿ for examiners) GÉve h8r8 brief d8tail$ of any items that the examiner wishes to disclose. IER Oct 2018 Page 8