**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Financial statements for the year ended 31 March 2022** 

|**Contents**||**Page**|
|---|---|---|
|Legal and administrative information||2|
|Trustees Report|3 - 6||
|Independent examiner’s report|7-8||
|Statement of Financial Activities|9||
|Balance Sheet||10 -- 11|
|Schedule of fxed assets|12||
|Notes forming part of the fnancial statements||13 – 15|



**Page 1** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Legal and administrative information** 

**Status** 

Charitable Company limited by guarantee 

**Charity number** 1097172 **Registration number** 4355269 **Registered office** Ewyas Harold Memorial Hall Pontrilas Road Ewyas Harold Herefordshire HR2 0EL 

## **Management Committee** 

Roger Bradley Trustee, Chairman Tony Capon Trustee Chris Tomlinson Trustee Trefor Edwards Trustee, Treasurer David Bond Trustee, Company Secretary Peter Barns Graham Trustee 

## **Bankers** 

HSBC High Town Hereford HR1 2AQ 

**Page 2** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

## **Report of the trustees for the year ended 31[st] March 2022** 

The trustees, who are also directors of the company for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31[st] March 2022. In preparing this report the trustees have adopted the provisions of the Charities SORP (FS102). 

The charity is a charitable company limited by guarantee and is governed by its memorandum and articles of association. 

## **Aims** 

Dore Community Transport was set up over 21 years ago and throughout that time our object has been to provide an accessible and affordable transport service to the inhabitants of South West Herefordshire who are in need of the service because of age, sickness or disability, or because of the lack of available public transport. We operate in a rural area covering approximately 200 square miles, an area poorly served by public transport and our service enables our clients to participate in community life and retain their independence in isolated areas. 

DCT's aims are simple and have remained unchanged since its creation:- 

- To ensure that it can continue to provide a transport service for those living in the South West area of Herefordshire who have little or no access to public transport, and do not have any independent means of transport. 

- To provide a safe and reliable service to all who use it or give up their time to make it work. 

- To keep the costs of running the service as low as possible to ensure that it remains affordable to those who need to use it, recognising that many of its clients are elderly and infirm and potentially on low income. 

- To minimise its impact on the environment by where possible increasing the load factor on its MPVs and minimising dead mileage. 

- To increase the awareness of the service we provide to ensure we reach as many of the vulnerable and elderly people in our area and with the additional aim of broadening the demographic profile of its users. 

- To extend the hours that the service is available if resources exist. 

- To work closely with other interested parties including other Community Transport Groups, Parish Councils and Herefordshire Council to seek opportunities to improve service, reduce waste and duplication and minimise cost, provided this does not adversely affect our customers. 

- To ensure the service can continue to grow as demand increases by building contingency plans and funds for new and replacement vehicles, and by planning for driver, committee and trustee retirements. 

- To remain responsive to changing conditions and requirements and seek to ensure a process of continuous development and improvement so that we can maintain the high levels of respect and customer satisfaction currently existing. 

**Page 3** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

## **Financial review** 

As for many other organisations 2022 was a year of slow recovery for Dore Community Transport as Covid 19 restrictions were relaxed and ultimately removed. We saw a steady increase in journeys undertaken and consequently fare income rose from £7,851 to £18,025. 

During the year we continued to receive good financial support. Herefordshire Council provided £18,998, £851 more than the previous year. Support from Parish Councils fell slightly to £5,745 45 down £406 on the previous year. The support we receive from local Parish Councils, clubs, societies, shops and pubs, as well as individuals continues to amaze us and totalled £12,250, £1,905 higher than the year before, mainly as a result of several funeral collection donations. 

We were also very pleased to see that the Government Bus Service Operators Grant that we receive, a grant normally based on fuel usage during the year, was held at pre-Covid levels in an attempt to support public transport operators. 

We were unable to undertake fundraising during the year but our fundraising team are keen to get going again when opportunities permit. 

Overall, for the 21/22 financial year our income amounted to £53,627. The FY 20/21 corresponding figure was £41,073. 

More activity has of course resulted in greater expenditure on fuel and vehicle maintenance with fuel costs up from £4,462 to £11,593 and vehicle maintenance rising from £3,997 to £7,363. Insurance costs fell by £1,588 as a result of switching insurers but other costs were generally similar to the previous year. Overall our expenditure (excluding capital and depreciation) was higher at £49,240 compared with £38,053 the previous year. This resulted in a small operating surplus for the year of £4,387, £1,367 more than the previous year.. 

The overall result for the year was that, after including depreciation of £12,508,  total assets fell from £106,023, to £97,902 with cash resources rising from £57,915 to £62,302 and tangible assets falling from £48,108.to £35,600 

The financial position of DCT remains healthy and the charity is well placed to meet future demands. 

Once again the Trustees decided not to raise fares. 

## **Reserves Policy** 

The Trustees maintain a policy of holding an operating reserve of £16,000, equivalent to approximately 4 months operating costs. A vehicle replacement reserve of £20,000 is also held, this being set at approximately 50% of the cost of a new wheelchair adapted MPV in the expectation that match funding can be found should a replacement be needed. 

## **Review of activities** 

Dore Community Transport has seen a steady increase in demand for its service during the year, with the journeys undertaken rising from a figure of 1,891 in 20/21 to 4,481in 21/22. There are indications however that this growth has slowed and the current level of activity remains well below the peak of 7,558 journeys that were undertaken in 2019/20. The mileage travelled has of course increased from 29,239 in 20/21 to 69,394 in 21/22. 

**Page 4** 



## **Dore Community Transport** 

## **Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

We own 6 vehicles, four of which are adapted to carry wheelchairs and although demand is well below our peak levels this has not substantially reduced the demand for vehicles. We regularly have all six of our vehicles on the road to meet peak demands, supplemented occasionally with volunteers using their own vehicles. The need for this is basically because we offer a door to door service covering an area of 200 square miles and we still have to spread ourselves widely, even if activity levels are less. We are optimistic that the growth in demand for our service will pick up again; there is certainly a need for the service we offer in the rural area we cover and this will enable us to increase the utilisation of our vehicles when they are out and about. 

Having six vehicles on the road means that the demands on our drivers, all of whom are volunteers, remain high and we have been successful in recruiting several new volunteer drivers during the year. 

We have not yet re-opened our office which was closed down at the start of the pandemic but we hope to do so at the end of the summer, at least on a part time basis. Apart from assisting in the administration the office provides a valuable opportunity for drivers to meet staff and perhaps other drivers, something that is sorely missed at the moment. 

The Trustees and management committee remained unchanged during the year but our administrative coordinator, Kath, retired at the end of the year. She has been a key part of Dore’s team for several years and we thank her for her commitment during those years. We have been fortunate to find a replacement, Albert, who has taken over the role very capably and has insisted that he will undertake the role on a voluntary basis, something that will help Dore financially while we struggle with increased fuel costs. We are grateful to him for doing this. 

## **Future plans** 

The biggest challenge for Dore in the coming year is the cost of fuel, which at the time of writing this is almost £2.00 / litre, up from an average of £1.43 over the last year. Fuel accounted for around 60% of our fare income in 21/22 but in 22/23 we anticipate the figure being closer to 85%. We are very fortunate that the service we provide is valued by our community and is well supported with donations from many sources and over the years we have built up a healthy reserve. Given the cost of living pressures on many of our clients we are reluctant to increase our fares which have remained unchanged since 2014 but we will however be monitoring the situation closely. 

We will throughout the year continue to promote the service we provide with the ultimate aim of getting back to the level of activity we saw pre-Covid and, as always, recruitment is a key issue for us and we will continue our efforts to recruit more drivers. 

We do not anticipate making changes to our fleet in the forthcoming year but, with our oldest vehicle being   11 years old and having covered approaching 170,000 miles we will be reviewing our future needs and replacement strategy during the year. 

## **Acknowledgements and Thanks** 

The trustees would like to record their thanks and appreciation to all the volunteer drivers without whom DCT could not exist.  Particular thanks go to Clive and Dermot who look after our vehicles and to Chris for his work managing our fleet. 

We are also grateful for the financial support provided by Herefordshire County Council; the Parish Councils within our area and to the many organisations and individuals who so 

**Page 5** 



## **Dore Community Transport** 

## **Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

generously support our operations. Our thanks go to the families who donated to DCT following the funerals of their loved ones, including particularly the family of one of our long term drivers who sadly passed away during the year. 

Our thanks go to Ewyas Harold Memorial Hall for continuing to make the office space available to us. 

We also are very grateful to Morgan’s garage in Ewyas Harold and Brian Watkins’ garage at Kingstone for allowing us to park our vehicles with them at no charge. 

My thanks also go to all the Trustees and Management Committee for the unseen work that they have done keeping DCT operational. Of course we must not forget our co-ordinators, Sarah and Sue who keep everything running on a daily basis. A special mention goes to our administrator Kath who retired at the end of the financial year after many years of service to Dore. These three ladies have made my, and the Trustees, job much easier than it might otherwise be. 

Signed on behalf of the Trustees 

R Bradley Chairman and Trustee 

20/7/22 

**Page 6** 



Dore Community Transport
Registration number
4355269
Charity number
1097172
Company Limited by Guarantee
CHARITY COMMISSION
FOR ￿LAND AND WALES
Independent examinerfs report on the
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Page

**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

## **ment of Financial Activities (incorporating the income and expenditure** 

**State** 

**Page 8** 



## **Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee account)** 

## **For the year ended 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>Note Unrestricted Restricted Unrestricte Restricted<br>Total Total<br>funds funds d funds fund<br>Incoming Resources<br>2 Herefordshire Council Grant 18,988 18,988 18,147 18,147<br>3 Donations 12,250 12,250 10,345 10,345<br>4 Fares 18,025 18,025 7,851 7,851<br>5 Grants 500 24,385 24,885<br>BSOG 3,741 3,741 3,767 3,767<br>Gift Aid 606 606 911 911<br>Insurance payment<br>Other 8 8<br>Interest 5 5 14 14<br>Vehicle sales<br>Fund raising 2 2 30 30<br>Total incoming resources 53,627 53,627 41,573 24,385 65,958<br>Resources expended<br>6 Volunteer expenses 2,132 2,132 792 792<br>7 Salaries 20,220 20,220 18,396 18,396<br>Administration expenses 923 923 1,801 1,801<br>Telephones 670 670 1,103 1,103<br>Diesel 11,593 11,593 4,462 4,462<br>8 Vehicle expenses 7,363 7,363 3,997 3,997<br>Vehicle purchase/improvement 107 107<br>Fees 196 196 0 0<br>Other 416 416 80 80<br>Insurance 5,727 5,727 7,315 7,315<br>Depreciation 8,944 3,564 12,508 11,176 1,188 12,364<br>Total resources expended 58,184 3,564 61,748 49,229 1,188 50,417<br>9 Net incoming (outgoing) (4,557) (3,564) (8,121) -7,656 23,197 15,541<br>Net movement in funds (4,557) (3,564) (8,121) -7,656 23,197 15,541<br>Total funds brought forward 82,826 23,197 106,02 90,482 90,482<br>Total funds carried forward 78,269 19,633 97,902 82,826 23,197 106,02<br>**----- End of picture text -----**<br>


**Page 9** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Balance sheet** 

## **For the year ended 31 March 2020** 


**----- Start of picture text -----**<br>
2022 2021<br>Restricte<br>unrestricted Restricted total unrestricted d total<br>Fixed assets - see schedule<br>1<br>0 Total fixed assets 15,967 19,633 35,600 24,911 23,197 48,108<br>Current assets<br>Cash in bank & in hand 63,403 58,588<br>1<br>1 Debtors 429 120<br>Prepaid expenses<br>63,832 58,678<br>1 Creditors (1,531) (763)<br>2<br>Current assets (liabilities) 62,302 62,302 57,915 57,915<br>106,02<br>Total fixed and current assets 78,269 19,633 97,902 82,826 23,197 3<br>Represented by<br>Unrestricted funds 78,269 82,826 82,826 82,826<br>Restricted funds 19,633 19,633 23,197 23,197<br>106,02<br>97,902 3<br>**----- End of picture text -----**<br>


Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated and percentages may not precisely reflect the absolute figures for the same reason 

The balance sheet continues on the following page. 

**Page 10** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Balance sheet (continued)** 

## **Trustees’ statements required for the year ended 31 March 2022** 

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022 

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. 

The trustees acknowledge their responsibilities for:- 

Ensuring that the company keeps accounts which comply with the sections 386 and 387 of the Companies Act 2006. 

Preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of each financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. 

These financial statements have been prepared in accordance with the provision applicable to companies subject to the small companies’ regime. 

Approved by trustees on and signed on their behalf by 

R Bradley 

Chairman and Trustee 

**Page 11** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee SCHEDULE OF FIXED ASSETS at 31/3/2022** 

||**Purchas**<br>**e cost**<br>**Purchas**<br>**e date**<br>**depreciati**<br>**on during**<br>**year**<br>**Book**<br>**value**|
|---|---|
||**31/03/202**<br>**2**|
|**VW3**|£32,034.4<br>0<br>29/03/201<br>1<br>£1.00|
|**VW5**|£36,070.7<br>5<br>11/07/201<br>4<br>£3,000|
|**VW3 suspension**|£3,650.00<br>18/12/201<br>3<br>£1.00|
|**Z1**|£9,348.30<br>29/07/201<br>7<br>£1,694.82<br>£1.00|
|**R1**|£31,961.0<br>0<br>26/10/201<br>7<br>£4,826.88<br>£10,642.26|
|**R1 lift**|£2,980.00<br>23/02/201<br>8<br>£522.36<br>£846.09|
|**Z2**|£8,600<br>June 2018<br>£1,899.96<br>£1,475.15|
|**C1**|£24,385<br>Nov 2020<br>£3,564.12<br>£19,632.84|
|**Total asset value**|**£12,508.1**<br>**4**<br>**£35,599.3**<br>**6**|
|||



## **VW3** 

VW Transporter converted for wheelchair use, fully depreciated. 

## **VW3 Suspension** 

Air suspension upgrade – fully depreciated. 

## **VW5** 

A long wheelbase VW Transporter converted for wheelchair use, purchased July 2014 and being written off over 6 years with a residual value of £3,000. 

## **Z1** 

A used Vauxhall Zafira being depreciated over 4 years with a residual value of £1 **R1** 

A Renault Master being depreciated over 6 years with a residual value of £3,000. The restriction in the grant funding for this vehicle (that it must be retained for 2 years) is now complete and it is treated as an unrestricted asset. 

## **R1 lift** 

A modification to R1 being depreciated over 68 months to match the life of R1. 

## **Z2** 

A used Vauxhall Zafira being depreciated over 4 years with a residual value of £1,000 

**C1** A wheelchair adapted long wheelbase VW Caddy treated as a restricted asset and being written off over 6 years with a residual value of £3,000. 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee Notes forming part of the financial Statements for the year ended 31[st] March 2022** 

## **1. Accounting Policies a. Basis of accounting** 

The financial statements have been prepared in accordance with the Companies Act 1985 and FS102. 

## **b. Fund accounting** 

Unrestricted funds are available for use at the discretion of the trustees in the furtherance of the charity and which have not been designated for other purpose. Our Renault vehicle is no longer restricted and in these accounts is now treated as unrestricted. C1 purchased with a grant from Herefordshire Council is shown as a restricted asset. 

## **c. Incoming resources** 

All incoming resources are included in the SoFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. 

No amounts are included in the SoFA for services donated by volunteers. 

## **d. Resources expended** 

All expenditure is accounted for on an accruals basis and has been classified under natural headings. 

## **e. Fixed assets** 

Fixed assets are stated at cost less accumulated depreciation. For the new vehicles purchased new since 2014/2015 depreciation is calculated on a life of 6 years with a residual value of £3,000. Used assets are depreciated over a shorter period, dependent on the estimated useful life. Modifications to fixed assets are depreciated over the remaining life of the asset. 

Depreciation is charged proportionately in the year of purchase A schedule of fixed assets is included in the accounts. 

## **2. Herefordshire County Council grant** 

Herefordshire County Council funding for community transport throughout the county remained constant for the year. DCT however saw small increase in its apportionment as a result of the formula used for distribution. 

## **3. Donations** 

Donations rose by £1,905 to £12,250. 



**Dore Community Transport Registration number 4355269 Charity number 1097172** 

## **Company Limited by Guarantee** 

A total of 54 donations (excluding tips to drivers which also go into the funds) were received, with 18 of our local Parish Councils donating a total of £5,745, slightly down on the previous year.  We received donations totalling £2,606 from 4 funeral collections and the tips given to drivers added up to £2,066. The remainder comes from various groups and organisations that raised money on our behalf, and from individual private donations. We are immensely grateful for this support. 

## **4. Fares** 

These were kept unchanged for the 9[th] consecutive year. The increase in fare income arises from increased activity. 

## **5. Grants** 

No grants were received this year. 

## **6. Volunteer expenses** 

Volunteer expenses consist of mileage payments made to volunteers for the use of their own cars to carry out trips and for miles covered to access our own vehicles. Expenses rose significantly, again as a result of increased activity 

## **7. Staff costs** 

The number of employees, calculated on a full time basis, was 1.0 (2019 : 1.0). Staff costs were slightly higher than previous year as a result of salary increases. 

## **8. Vehicle expenses** 

Vehicle maintenance costs rose substantially with increased activity and mainly as a result of problems with our oldest vehicle, an 11 year old VW Transporter. 

## **9. Net outgoing resources** 

This is stated after charging depreciation. 

## **10. Tangible fixed assets** 

Tangible fixed assets are stated at cost less accumulated depreciation. 

## **11. Debtors** 

This is unpaid fares for billed journeys. 

## **12. Creditors** 

This comprises expenses owed to drivers (£177) and to trade creditors for fuel (£1,354). 

## **13. Trustees’ remuneration** 

The trustees neither received nor waived any emoluments or expenses during the year. 

## 14. **Taxation** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

The charities activities fall within the exemptions afforded by the provisions of the income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts. 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

## **Statement of Financial Activities (incorporating the income and expenditure account) For the year ended 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>Note Unrestricted  Restricted  Unrestricted  Restricted<br>Total  Total<br>funds  funds  funds  fund<br>Incoming Resources<br>2 Herefordshire Council Grant 18,988 18,988 18,147 18,147<br>3 Donations 12,250 12,250 10,345 10,345<br>4 Fares 18,025 18,025 7,851 7,851<br>5 Grants 500 24,385 24,885<br>BSOG 3,741 3,741 3,767 3,767<br>Gift Aid 606 606 911 911<br>Insurance payment<br>Other 8 8<br>Interest 5 5 14 14<br>Vehicle sales<br>Fund raising 2 2 30 30<br>Total incoming resources 53,627 53,627 41,573 24,385 65,958<br>Resources expended<br>6 Volunteer expenses 2,132 2,132 792 792<br>7 Salaries 20,220 20,220 18,396 18,396<br>Administration expenses 923 923 1,801 1,801<br>Telephones 670 670 1,103 1,103<br>Diesel 11,593 11,593 4,462 4,462<br>8 Vehicle expenses 7,363 7,363 3,997 3,997<br>Vehicle purchase/improvement  107 107<br>Fees 196 196 0 0<br>Other 416 416 80 80<br>Insurance 5,727 5,727 7,315 7,315<br>Depreciation 8,944 3,564 12,508 11,176 1,188 12,364<br>Total resources expended 58,184 3,564 61,748 49,229 1,188 50,417<br>9 Net incoming (outgoing) (4,557) (3,564) (8,121) -7,656 23,197 15,541<br>Net movement in funds (4,557) (3,564) (8,121) -7,656 23,197 15,541<br>Total funds brought forward 82,826 23,197 106,023 90,482 90,482<br>**----- End of picture text -----**<br>


**Page 9** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

**Total funds carried forward 78,269 19,633 97,902 82,826 23,197 106,023** 

**Page 10** 



**Dore Community Transport Registration number 4355269 Charity number 1097172 Company Limited by Guarantee** 

## **Balance sheet** 

## **For the year ended 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>unrestricted  Restricted  total  unrestricted  Restricted total<br>Fixed assets - see schedule<br>10 Total fixed assets  15,967  19,633  35,600  24,911  23,197  48,108<br>Current assets<br>Cash in bank & in hand  63,403  63,403  58,588  58,588<br>11 Debtors  429  429  120  120<br>Prepaid expenses<br>63,832  63,832  58,678  58,678<br>12 Creditors (1,531) (1,531) (763) (763)<br>Current assets (liabilities)  62,302  62,302  57,915  57,915<br>Total fixed and current assets  78,269  19,633  97,902  82,826  23,197  106,023<br>Represented by<br>Unrestricted funds  78,269  78,269  82,826  82,826<br>Restricted funds  19,633  19,633  23,197  23,197<br>97,902  106,023<br>**----- End of picture text -----**<br>



Note: Due to rounding, numbers presented throughout this report may not add up precisely to the totals indicated and percentages may not precisely reflect the absolute figures for the same reason 

The balance sheet continues on the following page. 

**Page 11** 



Dore Community Transport
Registration number 4355269
Charity number
1097172
Company Limited by Guarantee
CHARITY COMMISSION Independent examiner's report on the
FOR ENGLAND AND WALE5 i
accounts
Section A
Independent Examiner's Report
Report lo th8 tru8teesl
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Oct 2018
Page 7

Dore Community Transport
Registration number 4355269
Charity number
1097172
Company Limited by Guarantee
Irf any)..
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disclose.
IER
Oct 2018
Page 8