Report of the Trustees of Clwb Rygbi Dinbych
for the year ended 31 January 2025
A. OBJECTIVES
Clwb Rygbi Dinbych (CRD) is an amateur community club affiliated to the Welsh Rugby Union. Its Object is the promotion of community participation in healthy recreation, in particular by the provision of facilities for the playing of rugby union football for the benefit of the people of Denbigh and the surrounding area. CRD operates a Trading arm which is a separate entity and prepares its own financial statements and supports the Charity.
B. GOVERNING DOCUMENT
The Club is controlled by its governing document i.e. its Constitution and Byelaws
C. ORGANISATIONAL STRUCTURE
The overarching committee in CRD is the Executive Committee which comprises of no more than 20 members. Its main functions are to ensure the safety of its members and visitors and also to be the group responsible for the strategic planning within the Club.
In addition to the Executive Committee, there are a series of Sub-Committees who are the operational groups within the Club e.g. Sponsorship, Grounds, Mini Juniors, Social, Clubhouse, Income Generation, Governance. Four of the sub committees are chaired by female members. We also have a number of project groups which address a specific task or requirement on a one off or temporary basis e.g. review of policies, the One Club concept. Reports on their work during the period are detailed below.
D. MEMBERSHIP
The Club has a total Membership of 458 and is open to anyone who is interested in furthering its purposes regardless of gender, age, disability, sexual orientation, religion or other beliefs. Cost of Membership is low
compared to similar organisations taking the Socio Economic factor of the area of operation into account. Concessions are available for relevant individuals.
Number of Members
Seniors Players - 47 Non playing members - 150 Youth - 23 Mini/Juniors - 132 Teeny taggers – 22 Life - 70 Honorary Life - 5 Honorary Solicitor - 1 Honorary Vice Presidents - 2 Vice Presidents -6
E. FACILITIES
The Club has two full sized match day pitches, a medium sized training pitch and also a smaller training area. We also have our own fitness gym (please see below) and an extensive car park with sufficient space for 100 cars. The Club house comprises one large room and bar, a dining room, a meeting room, a kitchen, separate toilets for ladies, gents and disabled individuals, four large changing rooms and showers, a physiotherapist’s room, a referees room and two storage areas. The Clubhouse is used for Club functions and events and also by the local community, local sports clubs and businesses for parties, functions, courses, AGMs and training days. The playing fields play hosts to regular schools festivals and Tournaments, including those organised by the Urdd, the Welsh Rugby Union and also to Summer Holiday rugby camps. The Club owns all the above facilities.
F. PLAYING
CRD has the following teams:
1[st] XV - National League Division 1 North 2nd XV - National League Division 3 North
Youth Team – North Wales Youth League – East
Minis and Juniors – year team groups from Under 7s to Under 16s.
G. VOLUNTEERS
CRD has over 90 volunteers who undertake a range of tasks which include supporting our on field activities, administration and also social events. These roles include being a member of committees (Executive, Sub – Committees), Project Groups, coaches, team managers, player registration, first aiders, referees, fixture secretaries, press correspondents, match day officials, safeguarding officer, social media manager, membership secretary, Club Operations Manager, International Tickets organiser, Grants Officer.
H. WORKFORCE
In addition to all the Volunteers the Club sources in sub contract labour for delivering services such as:
Bar work, Kitchen work, Cleaners and Grounds person.
I. DEVELOPMENTS DURING THE PERIOD
The past twelve months has been a busy year for the Club with a number of developments:
1. Facilities
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a. The floodlights on our training pitch and main pitch have now been upgraded in order to utilise LED lights and thus make them more environmentally friendly
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b. Our toilet facilities (accessible, gents and ladies) have been upgraded and modernised. These improvements have been well received by our members.
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c. We continually strive to make our Club as environmentally friendly as possible. Additional solar panels have been installed along with loft insulation, whilst the apple trees, planted some five years ago, are now bearing fruit, both literally and metaphorically.
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d. The quality of the re-laid training pitch continues to improve. The variable weather conditions over the past twelve months – periods of drought and also exceptionally heavy and regular rainfall – have resulted in our continuing to undertake some remedial work on this pitch.
2. Membership
- a. Various strategies were introduced in order to improve the match day experience for all involved. Pre, during and post match, the newly purchased loud speaker system was utilised for such tasks as announcing team lists, playing music, promoting forthcoming events, providing information on points scorers in the on going game. Post match, the ‘match awards’ were presented on a far more regular basis.
3. The ‘One Club’ concept continues to go from strength to strength. This is particularly the case for the links between the mini – junior section with the senior section and also ‘Heart of the Community’ project. The purpose of this project was to make the Club more integrated and inclusive; this applies both within the Club and the wider community.
- a. An integral part of this project has been fulfilling our mantra of being at ’The Heart of the Community’ . During this latest period the Club has increased the number of events in the local community in which we have been represented; these include the Denbigh Show, the Denbigh Carnival, Flint and Denbigh Show, the Beer Festival, Bonfire Night Fireworks Display. We also support local charities and made a series of donations to local causes. CR Dinbych was also proud to host the beginning of the Walled Towns Car Rally at which there was over 120 competitors.
A new initiative during this year was the organising of Business Breakfasts at the Club. They proved to be highly positive and beneficial for all involved. The crèche and soft play concept on match days continues to be popular and well attended.
An extensive quarterly Newsletter continues to be produced and is distributed electronically to all our members and sponsors. Hard copies are also available for those without IT facilities.
We are also keen to welcome more people to our Club. To date, we have developed the concept of a ‘crèche’ and use of a soft play area on match days; this attracts a number of children and parents or guardians. Functions have been organised for particular groups of people; this year we invited our sponsors, and also organised a function for all our volunteers. In addition, we held a Welsh learners event at the Club on a match day.
We also held a two day Summer Camp in August, from which we obtained some new playing members for the mini and junior sections
The Club extends a welcome to numerous organisations who make extensive use of our Club e.g. Brownies, Tractor Club, Young Farmers, the Urdd; in addition, local businesses hold courses/training days at the Club.
- b. Links between the Senior Section and the Mini Junior Sections The initiatives detailed in the January 2024 report to encourage a closer working relationship between the various sections continue to be embedded. These include representatives of the Executive Committee attending the Mini Junior meetings; including all sections in the Club’s Annual Awards day; coaches from the Senior Section working with the teams from the Mini and Junior Section across age group training sessions.
4. Work groups
The weekly volunteer work groups’ concept continues to be a valuable development. All of the exterior walls have now been painted, the gardens have been upgraded, the patios and forecourts are regularly
cleaned, the Club’s memorabilia are in the process of being catalogued and relocated.
5. Self Assessment
In December 2024, in association with the WRU, the Club was involved in undertaking a thorough self-assessment of its procedures, management and facilities.
6. INCORPORATION
The work continues to change the entity of the Club to a Charitable Incorporated Company. Legal and financial advice is being undertaken and it is anticipated that a ‘vesting order’ will be received in the next 12 months so that this work can be completed
J. ACTION UNDERTAKEN IN RESPONSE TO NOTED TARGETS FOR 2024
The main items noted in our development plan for 2024 were:
- The levelling of our 1[st] XV pitch – ACTION UNDERTAKEN: I t was decided that the costs were prohibitive; thus, for the time being, this project has been discontinued
2. The upgrading of our floodlights in order to utilise LED lights and thus make them more environmentally friendly – ACTION UNDERTAKEN: Completed
3. The upgrading of our toilet facilities - ACTION UNDERTAKEN: Completed
4. Utilising various strategies in order to improve the match day experience for all involved – players, coaches, match officials, supporters, employees, officers of the day. ACTION UNDERTAKEN: Focus was mainly on improving the experiences of the supporters and players. Partially successful.
5. To make our Club as environmentally friendly as possible - ACTION UNDERTAKEN: Additional solar panels and loft insulation installed and are investigating the possibility of installing more panels
K. FUTURE TARGETS
1. Make the volunteer structures and processes more effective.
2. Ensure CRD has the necessary documentation, applies the content and also effectively collects and maintains these documents.
3. Develop our Clubhouse in order to make it a more multi-functional and inclusive facility
4. Utilise our facilities, resources and personnel to maximise income generation at CRD
- Improve the quality and quantity of players of both genders, all ages and all abilities at CRD
6. Maintain progress in our One Club Initiative
7. Continue the Club’s aim to Incorporate taking Legal and financial advice
Jeff Jenkins (on behalf of the Trustees)
20th September 2025
CLWB RYGBI DINBYCH
REGISTERED CHARITY NO 1096991
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED
31 JANUARY 2025
HAROLD SMITH PARTNERSHIP Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire
CLWB RYGBI DINBYCH
INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2025
| EXPENSES Tickets Purchases Expenses Light and Heat Repairs and Maintenance Telephone Water Rates New Entrance Boards Property Insurance Players and Officials Insurance Printing and Stationery Ground Repairs and Maintenance Mini Juniors Tour Grant Coaching/Fitness/Course Fees Physio Coach Hire and Travel Expenses Purchase of Kits/Equipment Merchandise Accountancy Trophies Laundry Fees Licences First Aid Equipment Hub Officer Sundry Expenses Memorial Stone Memorial Day Costs Bank Charges Play Area Youth Cup Expenses Flood Repairs Toilet Refurb Hoarding Energy Survey Incorporation Costs Donations WRU AGM Expenses Gym Equipment/Training Gym Bank Charges Depreciation: Floodlights Depreciation: Gym Equipment Depreciation: Solar Panels Depreciation: Mobile Lights Depreciation: Mower Depreciation: New Gym Opening Stock Excess Income over Expenditure |
2023-2024 26,189 9,020 7,788 317 1,554 629 5,305 610 920 6,776 - 265 3,400 4,492 4,725 - 628 417 741 25 339 1,088 3,000 786 600 - 134 210 - 16,318 630 - - - - - 1,971 46 137 413 1,300 4,894 500 476 106,644 |
2024-2025 22,108 7,016 12,444 311 2,286 - 6,019 452 285 6,262 3,000 100 4,980 4,958 817 670 720 408 540 296 170 291 4,000 698 - 900 253 140 215 - 5,278 400 1,050 1,200 260 152 3,883 60 1,675 39 4,316 351 1,106 4,160 500 28,045 |
INCOME Tickets Sales Subscriptions Gym Subscriptions Sponsorships etc Kit Sponsorship Sponsorship Prior Year Adj Donations Ticket Commissions WRU AGM Expenses WRU Development Grant Travel Lottery Closure Pitch Hire Storage Book Sales Club Lottery Closure Minis Hub Officer Gate Receipts Bank Interest Solar Panels Bar Rent Urdd Parking Insurance Settlement Raffle Memorial Day Income Merchandise Income Grants Closing Stock - |
2023-2024 26,189 7,181 2,150 8,874 3,750 (5,093) 711 - 17,494 1,065 - - - 40 - 1,000 3,720 1,427 1,235 17,500 - 18,559 341 - - - 500 106,644 |
2024-2025 22,108 5,230 2,920 8,944 - - 508 348 152 17,812 724 - - - - - 1,000 2,418 2,176 1,295 15,000 - - 1,501 180 50,000 500 |
||||
|---|---|---|---|---|---|---|---|---|---|
| 132,816 | 132,816 | ||||||||
CLWB RYGBI DINBYCH
BALANCE SHEET AS AT 31 JANUARY 2025
| Fixed Assets Clubhouse as Valued New Gym at cost Additions during year Less Accumulated Depreciation Floodlights at Cost Less Accumulated Depreciation Gym Equipment at Cost Less Accumulated Depreciation Solar Panels at Cost during Year Additions during year Less Accumulated Depreciation Mobile Lights at cost Less Accumulated Depreciation Mower at cost Less Accumulated Depreciation Debentures - WRU - Repayable 2033 Current Assets Stock Debtors HSBC Charitable Account HSBC Money Manager Account HSBC Ticket Account HSBC Gym Account Cash in Hand Less Current Liabilities Creditors Net Current Assets Represented by: Capital Account Capital Brought Forward - 1 February 2024 Excess Income over Expenditure We have prepared these accounts from information and explanations provided |
£ 9,085 23,544 32,628 9,054 70,073 60,580 3,500 3,279 5,250 28,000 8,791 5,600 3,612 10,200 3,936 500 230 11,317 121,260 21,511 4,655 259 159,733 23,537 |
£ 500,000 23,574 9,493 221 24,459 1,988 6,264 500 |
|---|---|---|
| 566,498 136,197 |
||
| 702,695 | ||
| 674,650 28,045 |
||
| 702,695 | ||
| (0) |
HAROLD SMITH PARTNERSHIP
Chartered Accountants St Asaph Denbighshire
31st May 2025
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