## **Report of the Trustees of Clwb Rygbi Dinbych**
## **for the year ended 31 January 2025**
## **A. OBJECTIVES**
Clwb Rygbi Dinbych (CRD) is an amateur community club affiliated to the Welsh Rugby Union. Its Object is the promotion of community participation in healthy recreation, in particular by the provision of facilities for the playing of rugby union football for the benefit of the people of Denbigh and the surrounding area. CRD operates a Trading arm which is a separate entity and prepares its own financial statements and supports the Charity.
## **B. GOVERNING DOCUMENT**
The Club is controlled by its governing document i.e. its Constitution and Byelaws
## **C. ORGANISATIONAL STRUCTURE**
The overarching committee in CRD is the Executive Committee which comprises of no more than 20 members. Its main functions are to ensure the safety of its members and visitors and also to be the group responsible for the strategic planning within the Club.
In addition to the Executive Committee, there are a series of Sub-Committees who are the operational groups within the Club e.g. Sponsorship, Grounds, Mini Juniors, Social, Clubhouse, Income Generation, Governance. Four of the sub committees are chaired by female members. We also have a number of project groups which address a specific task or requirement on a one off or temporary basis e.g. review of policies, the One Club concept. Reports on their work during the period are detailed below.
## **D. MEMBERSHIP**
The Club has a total Membership of 458 and is open to anyone who is interested in furthering its purposes regardless of gender, age, disability, sexual orientation, religion or other beliefs. Cost of Membership is low
compared to similar organisations taking the Socio Economic factor of the area of operation into account. Concessions are available for relevant individuals.
## **Number of Members**
Seniors Players - 47 Non playing members - 150 Youth - 23 Mini/Juniors - 132 Teeny taggers – 22 Life - 70 Honorary Life - 5 Honorary Solicitor - 1 Honorary Vice Presidents - 2 Vice Presidents -6
## **E. FACILITIES**
The Club has two full sized match day pitches, a medium sized training pitch and also a smaller training area. We also have our own fitness gym (please see below) and an extensive car park with sufficient space for 100 cars. The Club house comprises one large room and bar, a dining room, a meeting room, a kitchen, separate toilets for ladies, gents and disabled individuals, four large changing rooms and showers, a physiotherapist’s room, a referees room and two storage areas. The Clubhouse is used for Club functions and events and also by the local community, local sports clubs and businesses for parties, functions, courses, AGMs and training days. The playing fields play hosts to regular schools festivals and Tournaments, including those organised by the Urdd, the Welsh Rugby Union and also to Summer Holiday rugby camps. The Club owns all the above facilities.
## **F. PLAYING**
CRD has the following teams:
1[st] XV - National League Division 1 North 2nd XV - National League Division 3 North
Youth Team – North Wales Youth League – East
Minis and Juniors – year team groups from Under 7s to Under 16s.
## **G. VOLUNTEERS**
CRD has over 90 volunteers who undertake a range of tasks which include supporting our on field activities, administration and also social events. These roles include being a member of committees (Executive, Sub – Committees), Project Groups, coaches, team managers, player registration, first aiders, referees, fixture secretaries, press correspondents, match day officials, safeguarding officer, social media manager, membership secretary, Club Operations Manager, International Tickets organiser, Grants Officer.
## **H. WORKFORCE**
In addition to all the Volunteers the Club sources in sub contract labour for delivering services such as:
Bar work, Kitchen work, Cleaners and Grounds person.
## **I. DEVELOPMENTS DURING THE PERIOD**
The past twelve months has been a busy year for the Club with a number of developments:
## **1. Facilities**
- **a. The floodlights on our training pitch and main pitch have now been upgraded** in order to utilise LED lights and thus make them more environmentally friendly
- b. **Our toilet facilities (accessible, gents and ladies)** have been upgraded and modernised. These improvements have been well received by our members.
- **c. We continually strive to make our Club as environmentally friendly as possible.** Additional solar panels have been installed along with loft insulation, whilst the apple trees, planted some five years ago, are now bearing fruit, both literally and metaphorically.
- **d. The quality of the re-laid training pitch** continues to improve. The variable weather conditions over the past twelve months – periods of drought and also exceptionally heavy and regular rainfall – have resulted in our continuing to undertake some remedial work on this pitch.
## **2. Membership**
- a. Various strategies were introduced in order to **improve the match day experience for all involved.** Pre, during and post match, the newly purchased loud speaker system was utilised for such tasks as announcing team lists, playing music, promoting forthcoming events, providing information on points scorers in the on going game. Post match, the ‘match awards’ were presented on a far more regular basis.
**3. The ‘One Club’ concept** continues to go from strength to strength. This is particularly the case for the links between the mini – junior section with the senior section and also ‘Heart of the Community’ project. The purpose of this project was to make the Club more integrated and inclusive; this applies both within the Club and the wider community.
- a. An integral part of this project has been fulfilling our mantra of being at **’The Heart of the Community’** . During this latest period the Club has increased the number of events in the local community in which we have been represented; these include the Denbigh Show, the Denbigh Carnival, Flint and Denbigh Show, the Beer Festival, Bonfire Night Fireworks Display. We also support local charities and made a series of donations to local causes. CR Dinbych was also proud to host the beginning of the Walled Towns Car Rally at which there was over 120 competitors.
A new initiative during this year was the organising of Business Breakfasts at the Club. They proved to be highly positive and beneficial for all involved. The crèche and soft play concept on match days continues to be popular and well attended.
An extensive quarterly Newsletter continues to be produced and is distributed electronically to all our members and sponsors. Hard copies are also available for those without IT facilities.
We are also keen to welcome more people to our Club. To date, we have developed the concept of a ‘crèche’ and use of a soft play area on match days; this attracts a number of children and parents or guardians. Functions have been organised for particular groups of people; this year we invited our sponsors, and also organised a function for all our volunteers. In addition, we held a Welsh learners event at the Club on a match day.
We also held a two day Summer Camp in August, from which we obtained some new playing members for the mini and junior sections
The Club extends a welcome to numerous organisations who make extensive use of our Club e.g. Brownies, Tractor Club, Young Farmers, the Urdd; in addition, local businesses hold courses/training days at the Club.
- b. **Links between the Senior Section and the Mini Junior Sections** The initiatives detailed in the January 2024 report to encourage a closer working relationship between the various sections continue to be embedded. These include representatives of the Executive Committee attending the Mini Junior meetings; including all sections in the Club’s Annual Awards day; coaches from the Senior Section working with the teams from the Mini and Junior Section across age group training sessions.
## **4. Work groups**
The weekly volunteer work groups’ concept continues to be a valuable development. All of the exterior walls have now been painted, the gardens have been upgraded, the patios and forecourts are regularly
cleaned, the Club’s memorabilia are in the process of being catalogued and relocated.
## **5. Self Assessment**
In December 2024, in association with the WRU, the Club was involved in undertaking a thorough self-assessment of its procedures, management and facilities.
## **6. INCORPORATION**
The work continues to change the entity of the Club to a Charitable Incorporated Company. Legal and financial advice is being undertaken and it is anticipated that a ‘vesting order’ will be received in the next 12 months so that this work can be completed
## **J. ACTION UNDERTAKEN IN RESPONSE TO NOTED TARGETS FOR 2024**
The main items noted in our development plan for 2024 were:
1. **The levelling of our 1[st] XV pitch – ACTION UNDERTAKEN: I** t was decided that the costs were prohibitive; thus, for the time being, this project has been discontinued
**2. The upgrading of our floodlights** in order to utilise LED lights and thus make them more environmentally friendly – **ACTION UNDERTAKEN:** Completed
**3. The upgrading of our toilet facilities - ACTION UNDERTAKEN:** Completed
**4.** Utilising various strategies in order to **improve the match day experience for all involved –** players, coaches, match officials, supporters, employees, officers of the day. **ACTION UNDERTAKEN:** Focus was mainly on improving the experiences of the supporters and players. Partially successful.
**5. To make our Club as environmentally friendly as possible - ACTION UNDERTAKEN:** Additional solar panels and loft insulation installed and are investigating the possibility of installing more panels
## **K. FUTURE TARGETS**
_1. Make the volunteer structures and processes more effective._
**2.** _Ensure CRD has the necessary documentation, applies the content and also effectively collects and maintains these documents._
_3. Develop our Clubhouse in order to make it a more multi-functional and inclusive facility_
_4. Utilise our facilities, resources and personnel to maximise income generation at CRD_
5. _Improve the quality and quantity of players of both genders, all ages and all abilities at CRD_
_6. Maintain progress in our One Club Initiative_
_7. Continue the Club’s aim to Incorporate taking Legal and financial advice_
_Jeff Jenkins (on behalf of the Trustees)_
_20th September 2025_
## **CLWB RYGBI DINBYCH**
## **REGISTERED CHARITY NO 1096991**
**************
## **STATEMENT OF ACCOUNTS**
**FOR THE YEAR ENDED**
**31 JANUARY 2025**
*************
**HAROLD SMITH PARTNERSHIP Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire**
**CLWB RYGBI DINBYCH**
## **INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2025**
|**EXPENSES**
**Tickets**
Purchases
**Expenses**
Light and Heat
Repairs and Maintenance
Telephone
Water Rates
New Entrance Boards
Property Insurance
Players and Officials Insurance
Printing and Stationery
Ground Repairs and Maintenance
Mini Juniors Tour Grant
Coaching/Fitness/Course Fees
Physio
Coach Hire and Travel Expenses
Purchase of Kits/Equipment
Merchandise
Accountancy
Trophies
Laundry
Fees
Licences
First Aid Equipment
Hub Officer
Sundry Expenses
Memorial Stone
Memorial Day Costs
Bank Charges
Play Area
Youth Cup Expenses
Flood Repairs
Toilet Refurb
Hoarding
Energy Survey
Incorporation Costs
Donations
WRU AGM Expenses
Gym Equipment/Training
Gym Bank Charges
Depreciation: Floodlights
Depreciation: Gym Equipment
Depreciation: Solar Panels
Depreciation: Mobile Lights
Depreciation: Mower
Depreciation: New Gym
Opening Stock
Excess Income over Expenditure||**2023-2024**
26,189
9,020
7,788
317
1,554
629
5,305
610
920
6,776
-
265
3,400
4,492
4,725
-
628
417
741
25
339
1,088
3,000
786
600
-
134
210
-
16,318
630
-
-
-
-
-
1,971
46
137
413
1,300
4,894
500
476
**106,644**||**2024-2025**
22,108
7,016
12,444
311
2,286
-
6,019
452
285
6,262
3,000
100
4,980
4,958
817
670
720
408
540
296
170
291
4,000
698
-
900
253
140
215
-
5,278
400
1,050
1,200
260
152
3,883
60
1,675
39
4,316
351
1,106
4,160
500
28,045|**INCOME**
**Tickets**
Sales
Subscriptions
Gym Subscriptions
Sponsorships etc
Kit Sponsorship
Sponsorship Prior Year Adj
Donations
Ticket Commissions
WRU AGM Expenses
**WRU**
Development Grant
Travel
Lottery Closure
Pitch Hire
Storage
Book Sales
Club Lottery Closure
Minis Hub Officer
Gate Receipts
Bank Interest
Solar Panels
Bar Rent
Urdd Parking
Insurance Settlement
Raffle
Memorial Day Income
Merchandise Income
Grants
Closing Stock
**-**||**2023-2024**
26,189
7,181
2,150
8,874
3,750
(5,093)
711
-
17,494
1,065
-
-
-
40
-
1,000
3,720
1,427
1,235
17,500
-
18,559
341
-
-
-
500
**106,644**||**2024-2025**
22,108
5,230
2,920
8,944
-
-
508
348
152
17,812
724
-
-
-
-
-
1,000
2,418
2,176
1,295
15,000
-
-
1,501
180
50,000
500|
|---|---|---|---|---|---|---|---|---|---|
|||||**132,816**|||||**132,816**|
|||||||||||
**CLWB RYGBI DINBYCH**
## **BALANCE SHEET AS AT 31 JANUARY 2025**
|**Fixed Assets**
**Clubhouse as Valued**
**New Gym at cost**
Additions during year
Less Accumulated Depreciation
**Floodlights at Cost**
Less Accumulated Depreciation
**Gym Equipment at Cost**
Less Accumulated Depreciation
**Solar Panels at Cost during Year**
Additions during year
Less Accumulated Depreciation
**Mobile Lights at cost**
Less Accumulated Depreciation
**Mower at cost**
Less Accumulated Depreciation
Debentures - WRU - Repayable 2033
**Current Assets**
Stock
Debtors
HSBC Charitable Account
HSBC Money Manager Account
HSBC Ticket Account
HSBC Gym Account
Cash in Hand
**Less Current Liabilities**
Creditors
**Net Current Assets**
**Represented by:**
**Capital Account**
Capital Brought Forward - 1 February 2024
Excess Income over Expenditure
We have prepared these accounts from information and explanations provided|**£**
9,085
23,544
32,628
9,054
70,073
60,580
3,500
3,279
5,250
28,000
8,791
5,600
3,612
10,200
3,936
500
230
11,317
121,260
21,511
4,655
259
159,733
23,537|**£**
500,000
23,574
9,493
221
24,459
1,988
6,264
500|
|---|---|---|
|||**566,498**
136,197|
|||**702,695**|
|||674,650
28,045|
|||**702,695**|
|||(0)|
## **HAROLD SMITH PARTNERSHIP**
Chartered Accountants St Asaph Denbighshire
**31st May 2025**
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