AGM Meeting Minutes
Date and time: Wednesday 20th Oct 2021
Location: The County Arms
Present: Sophie Headland, Jenny Lacey, Kat O’Leary, Jojo Sanderson, Sally Critchley, Sarah Hicks, Milena Camejo, Lisa Sandy and Beccy Higman
Apologies: Leanne Colvill, Becky Clason, Yasmin Baird, Chris Wallis, Anne Davies
Agenda Items:
1. Minutes of the previous AGM Sept 2020
The minutes from the last AGM were circulated and agreed.
2. Chair’s Report
SH became Chair in 2020 and started by thanking LC for her previous work, support and encouragement.
SH acknowledged how difficult it has been to fundraise and organise safe events with the COVID pandemic and it’s restrictions. Fayres, discos, family breakfast and movie nights have not taken place.
Despite this, FOBSA has remained active, organising a successful Christmas raffle, Christmas cards and paid for a screening of the Mousehole Cat as an end of term treat. We’ve provided crackers for the school Christmas lunch and two coffee machines and a picture for the staff as a thank you for all of their hard work and dedication.
SH has been maintaining birdfeeders and boxes funded by FOBSA and volunteers joined CW for a working party to make and fill planters in the KS2 playground.
In the summer we organised a non-uniform day to raise funds for the RNLI and a guest speaker gave a beach safety talk over Zoom to our older children.
We’ve also supported Anne Davis in the Food Hub over the course of the year mostly with banking as the funds run through our account.
We’ve held uniform sales, a cake sale and crazy hair day which were well supported.
Finally, FOBSA has provided £1000 for the bookshelf books for all the classes - something we do every year and hope to continue doing.
SH would like to thank Yasmin for her great work as Treasurer, Beccy as Secretary and Facebook Guru and Sarah as Vice-Chair, as well as the whole FOBSA community for their enthusiasm and support. I’m hoping FOBSA can go forward from strength to strength in the coming year, with some new parents getting involved and lots of fundraising events able to go ahead. It’s good to be able to make a positive difference to the school and to our children’s
AGM Meeting Minutes
education and experiences while in school, at the same time having some fun and making friendships in the process.
3. Treasurer’s Report
In for 2020 - 2021 = £846.19
Out for 2020 - 2021 = £3437.63
Balance as of 31st August 2021 = £6897.43 (however Bosvigo are yet to cash cheques so our balance will be lower than this and we have also agreed to pay out £1820.80 this term)
Estimated balance is £3000. YB/JL to confirm exact balance on receipt of statements.
4. Election of the Trustees of the Committee 2020 - 2021
After 5 years, Yasmin Baird would like to step down as Treasurer, Sarah Hicks would like to step down as Vice Chair and Beccy Higman would like to step down as Secretary.
The committee voted and elected:
Chair: Sophie Headland
Treasurer: Jenny Lacey
Secretary: Lisa Sandy
For the Year 2021 - 2022.
5. KS2 Green Space
SC provided an update on the green space being created in KS2 playground. CW would like to suggest another volunteer day of Tuesday 26th Oct from 9am - 3pm. CW will be meeting a gardner to discuss how best to take the project forward.
6. Christmas activities and Fair
We all agreed that we won’t offer Christmas Cards this year as time is running out and we can afford to take a break from it for one year.
Given that COVID 19 is still hindering many large events, from a safety point of view we feel it's best not to offer the usual indoor Christmas Fair but instead offer smaller activities in covered areas around the school along with refreshments. For example, Reindeer Hoopla in the KS1 Shelter, refreshments in the FS playground under the cover, Santa’s Grotto under the planetarium, Projector for the wall etc. LS suggested a map of activities around the school for children to follow. All agreed to think about ways we can offer something like this so we don’t miss another year of offering something fun for the children and an opportunity to fundraise.
AGM Meeting Minutes
Possible dates Monday 13th Dec or Thursday 16th Dec
6. Events/fundraising activities
School bikes -SH has been asked by CW if we can fund more bikes and scooters as these are very popular with the children. SH suggested that the Sports Partnership might be able to match-fund.
Green School project - SH shared ideas about involving the school community in more green activities such as the Dynamic Dunescapes and other wildlife conservation projects. SH will talk to CW about how this could happen. The group discussed other ways to support green projects such as the previous Terracycle scheme, purchasing recycling bins in the school playground and having Class recycling reps. KO offered to speak to Hannah Richards about whether she (or another member of staff) could support this in school with a group of
volunteers. SC will speak with CW as well. Jojo suggested a project for children to present ideas to FOBSA and awards/prizes could be given.
Children in Need - SH suggested we support CiN day on Friday 19th Nov. All agreed and it was suggested that children could wear spots and stripes with a suggested £1 donation.
Crazy Hair day - all agreed this was lots of fun and that we should do it again in the summer and hopefully avoid the rain! Some great efforts which were lovely to see.
Teddy Amnesty - KO suggested a Teddy Amnesty, the idea is to donate unwanted (ideally washed) soft toys. All agreed this was a good idea and KO will create a poster explaining how it works.
Movie night - discussed the possibility of offering this which is usually on a Xmas shopping evening in Dec. SC will check with CW whether this could go ahead because of COVID.
AOB
MC has kindly offered to look into a contactless machine. We will need to check how this will work with our bank also.
DONM
Thursday 11th Nov at 3.15ish at Bosvigo School, children welcome
Thank you all for attending and for everyone’s continued support
Bank 202021
Date Written Date Notes / No. in folder 09/01/2020 Balance starting new finance yea 09/09/2020 09/07/2020 32 11/03/2020 10/08/2020 33 11/27/2020 Cornwall Community Fund 12/15/2020 Cornwall Community Fund 12/16/2020 06/24/2020 Y19/20 (29) 12/16/2020 07/13/2020 Y19/20 (30) 12/16/2020 12/02/2020 36 12/18/2020 Xmas Raffle 2020 12/18/2020 Xmas Raffle 2020 12/21/2020 Xmas Raffle 2020 12/21/2020 Fareshare Local Giving 12/21/2020 12/08/2020 38 12/21/2020 12/08/2020 39 12/21/2020 12/14/2020 42 12/21/2020 12/09/2020 46 12/22/2020 12/17/2020 47 12/24/2020 12/02/2020 37 01/04/2021 Direct Debit 02/04/2021 01/26/2021 41 02/15/2021 Cornwall Community Fund 03/16/2021 03/15/2021 43 03/18/2021 12/17/2020 48 04/21/2021 02/18/2021 49 04/26/2021 Cornwall Community Fund 05/24/2021 Amazon Funding 07/22/2021 05/20/2021 50 08/17/2021 Amazon Funding
Page 1
Bank 202021
----- Start of picture text -----
Cheque Number Type IN OUT Balance
ar BALANCE £9,522.78 £9,522.78
101327 FOBSA £28.70 £9,494.08
101329 FOBSA £1,391.64 £8,102.44
COVID £10,000.00 £18,102.44
COVID £5,000.00 £23,102.44
101324 FOBSA £250.00 £22,852.44
101325 FOBSA £769.55 £22,082.89
COVID £235.49 £21,847.40
cash FOBSA £733.05 £22,580.45
cash FOBSA £86.95 £22,667.40
cheque in FOBSA £10.00 £22,677.40
COVID £2,000.00 £24,677.40
101334 COVID £1,000.00 £23,677.40
101335 COVID £1,000.00 £22,677.40
101338 COVID £2,000.00 £20,677.40
101342 FOBSA £118.65 £20,558.75
101343 FOBSA £119.98 £20,438.77
101333 FOBSA £198.00 £20,240.77
Parentkind FOBSA £111.00 £20,129.77
101337 COVID £1,000.00 £19,129.77
COVID £28,897.00 £48,026.77
101339 COVID £40,897.00 £7,129.77
101344 FOBSA £33.90 £7,095.87
101345 FOBSA £76.69 £7,019.18
COVID £5,965.00 £12,984.18
FOBSA £10.86 £12,995.04
101346 FOBSA £373.43 £12,621.61
FOBSA £5.33 £12,626.94
Total in/out £52,708.19 £49,604.03
End balance £12,626.94
Total in excluding starting balance £43,185.41
Fobsa opening balance £9,522.78
Fobsa in/out -£2,625.35 £846.19 £3,471.54
Fobsa closing balance £6,897.43
Covid opening balance £0.00
Covid in/out £5,729.51 £51,862.00 £46,132.49
Covid closing balance £5,729.51
----- End of picture text -----
Page 2
Bank 202021
| in bank statement? statement balance check | in bank statement? statement balance check | FOBSA in | FOBSA out |
|---|---|---|---|
| yes | £9,522.78 | £0.00 £0.00 |
£0.00 |
| yes | 9494.08 | £0.00 £0.00 |
£28.70 |
| yes | 8102.44 | £0.00 £0.00 |
£1,391.64 |
| yes | 18102.44 | £0.00 £0.00 |
£0.00 |
| yes | 23102.44 | £0.00 £0.00 |
£0.00 |
| yes | £0.00 | £250.00 | |
| yes | £0.00 | £769.55 | |
| yes | 21847.4 | £0.00 £0.00 |
£0.00 |
| yes | £733.05 | £0.00 | |
| yes | £86.95 | £0.00 | |
| yes | £10.00 | £0.00 | |
| yes | £0.00 | £0.00 | |
| yes | £0.00 | £0.00 | |
| yes | £0.00 | £0.00 | |
| yes | 20677.4 | £0.00 £0.00 |
£0.00 |
| yes | £0.00 | £118.65 | |
| yes | 20438.77 | £0.00 £0.00 |
£119.98 |
| yes | 20240.77 | £0.00 £0.00 |
£198.00 |
| yes | 20129.77 | £0.00 £0.00 |
£111.00 |
| yes | 19129.77 | £0.00 £0.00 |
£0.00 |
| yes | 48026.77 | £0.00 £0.00 |
£0.00 |
| yes | 7129.77 | £0.00 £0.00 |
£0.00 |
| yes | 7095.87 | £0.00 £0.00 |
£33.90 |
| yes | 7019.18 | £0.00 £0.00 |
£76.69 |
| yes | 12984.18 | £0.00 £0.00 |
£0.00 |
| yes | 12995.04 | £0.00 £10.86 |
£0.00 |
| yes | 12621.61 | £0.00 £0.00 |
£373.43 |
| yes | 12626.94 | £0.00 £5.33 |
£0.00 |
| £846.19 | £3,471.54 | ||
| -£2,625.35 |
Page 3
Bank 202021
----- Start of picture text -----
COVID in COVID out
£0.00 £0.00
£0.00 £0.00
£0.00 £0.00
### £0.00
£5,000.00 £0.00
£0.00 £0.00
£0.00 £0.00
£0.00 £235.49
£0.00 £0.00
£0.00 £0.00
£0.00 £0.00
£2,000.00 £0.00
£0.00 £1,000.00
£0.00 £1,000.00
£0.00 £2,000.00
£0.00 £0.00
£0.00 £0.00
£0.00 £0.00
£0.00 £0.00
£0.00 £1,000.00
### £0.00
£0.00 ###
£0.00 £0.00
£0.00 £0.00
£5,965.00 £0.00
£0.00 £0.00
£0.00 £0.00
£0.00 £0.00
### ###
£5,729.51
----- End of picture text -----
Page 4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent ExamineT'S Report Report to tho trustee¥ldirectorsl members of ro@gA- On accounts for the year ended 3S+7WS- Charity no.: 109LgD q Company no.: Set out on pages I report to the chartiy trustees on my gxamination of the acu)unts of the Company for the year ended Responslbllltles and basls of report As the charity's trustees of the Company {who are also the directors of the company for the purposes of company law). you are responsible for the preparation of the accounts in accordan vthh the requirements of the Companies Act 2006 (Ihe 2006 Act"). Having satisfied mysdF that the accounts of the Company are not required to be audrted for this year under Part 16 of the 2LNJ6 Act and are e1ible for independent examinatbon. I report in respert of my examinalion of your charity's acCntS as carried out under sedion 145 of the Charities Act 2011 ('the 2011 Acri. In carrying out my examination. I have followed the Directions given by the Chanty Commission (under section 145(5)Ib) of the 2011 Act Independent examinerfs statement Ing a qua mem er I have completed my examination. I confimi that no material matters have (x)me to my attenlion (other than that disdosed below") which gives me cause to believe that.. ' accounting records were rK)t kept in accordance with section 386 of the Companies Acl 2006.. or . the accounts do not ard wth suth records,. or . the accounts do not comply with relevant accounting requirements under section 396 of the Companies Acl 2006 other Ihan any requirement that the accnunts gFve a 'true and fairf view which is not a matter (x)nsidered as part of an independent examination., or •lhe accounts have not teen prepared in a(xordanc wilh the Chartties SORP {FRS1021. IER Octobor 2018
I have no [x)nmS arKI have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper underslanding of the accounts to be reached. . eaSe delete the words in the bckets rfthey do not apply. Signed: Date: 3113. Name: sAMAfytrlIA Relevant professional qualificatlon(s) or body (if any): A4T ftcccLrkn Address: 2g OLD CGftCH QLIKO Lftq INJ CT PthLE O
(LNJ ML 3 ID E- Section B Disclosure Only complete rf the examiner needs to hwJhlight rn8terial matters of concern (see CC32, Independent examination of charity a(xounts: directions and guidance for examiners). Glve here brief delails of any items that the examinerwishes to disclose. IER October 2018
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