2025-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2024 Period start date To Period end date31/03/2025 Charity name: Stanburn Primary School Private Account

Charity registration number: 1096825

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is to advance the education and wellbeing of pupils at the school by providing and supporting educational trips, extracurricular activities, enrichment opportunities, and associated resources not met by core school funding.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity raises and administers funds to support: • School trips (local and residential) • Educational visits and workshops • Extracurricular clubs and enrichment activities • Subsidies for pupils to ensure equal access to activities • Purchase of activity-related resources In addition to income from trips and activities, the charity also generated funds through: • Charitable activities organised by the school • Sale of school uniforms • Commission received from school photography services All income is applied solely for the benefit of pupils.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public	Para 1.18	The trustees confirm that they have had regard to the Charity Commission guidance on public benefit. The activities undertaken provide clear educational and social benefits to pupils,

benefit

including enhanced learning experiences, personal development, and improved access to opportunities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year, the charity successfully: • Supported a range of school trips and visits across different year groups • Enabled pupils to participate in educational and enrichment activities • Provided financial assistance to pupils where needed to ensure inclusion • Continued to promote equal access to opportunities regardless of financial circumstances These activities enhanced pupils’ learning beyond the classroom and supported their personal and social development.

Additional information (optional) You may choose to include further statements where relevant about:

The charity successfully met its objectives

Achievements against objectives set	Para 1.41	during the reporting period by continuing to provide financial support for a wide range of educational trips, enrichment activities, and pupil-focused initiatives. Funds raised through trips, charitable activities, uniform sales, and photography commission were effectively applied to enhance pupils’ learning experiences and support their participation in activities beyond the standard curriculum. The charity also ensured that, where necessary, financial assistance was available to support inclusion and equal access, helping pupils who might otherwise be unable to participate. Overall, the charity achieved its aim of supporting the educational and social development of pupils through well-managed and targeted use of funds.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising activities during the year performed in line with expectations and contributed positively towards achieving the charity’s objectives. Income generated through charitable events, uniform sales, and photography commission provided additional resources to support trips, activities, and pupil enrichment opportunities. These activities were managed efficiently and helped to supplement parental contributions, ensuring that sufficient funds were available to support planned activities and promote inclusion. Overall, fundraising activities were effective in supporting the charity’s aim of enhancing pupils’ educational experiences and ensuring wider access to opportunities.
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity maintained a stable financial position during the reporting period. Income was primarily derived from parental contributions, with expenditure relating directly to trips and activities. Funds are held and applied for specific activities, and balances carried forward are committed to future planned trips and events. The carry forward at the end of the period into April 2025 is £9,046.73
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity does not aim to hold significant unrestricted reserves. Any surplus funds are retained only to: • Support future trips and activities • Cover committed costs and contingencies • Ensure continuity of planned events
Amount of reserves held	Para 1.22	This year the reserves carried forward is £9046.73
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The trustees consider the charity to be a going concern as income from parental contributions continues and activities remain ongoing.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	•Voluntary contributions from parents/carers •Payments for trips and activities
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	• Trip cancellations leading to refunds • Insufficient pupil contributions • Managing funds accurately across

multiple activities These risks are managed through careful budgeting, monitoring, and financial controls. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable objects TO ADVANCE THE EDUCATION OF THE PUPILS OF STANBURN SCHOOL BY PROVIDING OR ASSISTING IN THE PROVISION OF EDUCATIONAL, RECREATIONAL AND OTHER CHARITABLE FACILITIES IN AUGMENTATION OF SUCH FACILITIES FINANCED BY THE LOCAL EDUCATION AUTHORITY OR THE DEPARTMENT FOR EDUCATION AND EMPLOYMENT.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Stanburn Primary School
Other name the charity uses
Registered charity number	1096825

Charity’s principal address	Stanburn Primary School Abercorn Road STANMORE Middlesex HA7 2PJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
		Elaine West
		Dr Priya Patel
		Corporate trustees–names of the directors at the date the report was approved Director name
		Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Elaine D’Souza	Priya Patel
	Headteacher	Chair of Governors
	4.6.26
	4.6.26

Trial Balance IE Summary

Selection :

Financial Year : 2024

Period : 13

Fund(s) : All

User : MCO

Establishment : Stanburn Primary School Private Fund Account

INCOME IN Income TOTAL INCOME EX Expense TOTAL EXPENSE TOTAL SURPLUS/DEFICIT ASSETS BK Bank DC Debtor Control FC Fund Control PC Petty Cash VI Vat Input TOTAL ASSETS LIABILITIES CC Creditor Control FD Fund LS Liabilities VO VAT Output TOTAL LIABILITIES TOTAL BALANCE SHEET TOTAL TRIAL BALANCE	Opening Year Balance Current Period Movement Year-to-date Balance Year-to-date Budget
	0.00 0.00 -86,487.94 0.00
	0.00 0.00 -86,487.94 0.00
	0.00 0.00 77,441.21 0.00
	0.00 0.00 77,441.21 0.00
	0.00 0.00 -9,046.73 0.00
	18,010.25 0.00 9,046.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
	18,010.25 0.00 9,046.73 0.00
	0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -18,010.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00
	-18,010.25 0.00 0.00 0.00
	0.00 0.00 9,046.73 0.00
	0.00 0.00 0.00 0.00

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Run By : MCO

FMS Version - 6.222

29/03/2025 15:51:22

Stanburn Primary School School Private Fund Audit Form School Details Sehool Name: Address: co£/J /& Audit Period: From O/, Date of Audit: Fund Account Name($): fEimhty ScHoo PE/1 l. Opening Information Item Opening Balance at Start of Period Total Income Received Total Expenditure Closing Balance at End of Period Amount (£) £/g,osr. Y< £6g,+t¥,69 2. Documentation Checked Please tick as appropriate: Document Bank Ststements Reviewed Yes No Comments Cash Book Maintained Income Records Available Payment VoucherslInvoices Available rf E] Cheque B(K)ks Securely Held Bank Reconciliations Compl¢ted Receipts Issued for Income Approval for Expenditure Evident Segregation of Duties in Place Petty C&8h Properly Recorded tj A/rf

1. Income Testing Sample Checked Findings School Trips Donations/Fundraising Uniforni Sal¢s Clubs/Activities Other Income A// /k Comments: KJ/tr.
2. Expenditure Testing Sample Checked Invoices Match Payments Proper Authorisation Present VAT Treattnent Correct Expenditure Supwrts School Activities Evidence of Value for Money Findin Comments:
3. Bank Reconciliation Review Check Reconciliation Prepared Regularly Outstanding Items Explained Balances Agree to Bank Statements o Comments
4. Governance and Controls Control Area Ade te Needs Improvement Comments Financial Oversight Record Keeping

Control Area Ad Security of Funds Approval Processes Financial Reporting uate Needs Improvement Comments 7. Audit Findings and Recommendations Finding Recommendation Priority High l Medium High l Mediu High l Medi ow ow ow 8. Overall Audit Opinion Satisfactory E] Satisfactory with Minor Recommendations E] Improvements Required Unsatisfactory Comments: 9. Signatures Role Name Signature Date Auditor School Representative Iif/i02C

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