## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To Period end date31/03/2025 Charity name: Stanburn Primary School Private Account** **Charity registration number: 1096825** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is to advance the
education and wellbeing of pupils at the
school by providing and supporting
educational trips, extracurricular activities,
enrichment opportunities, and associated
resources not met by core school funding.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The charity raises and administers funds to
support:
•
School trips (local and residential)
•
Educational visits and workshops
•
Extracurricular clubs and enrichment
activities
•
Subsidies for pupils to ensure equal
access to activities
•
Purchase of activity-related resources
In addition to income from trips and activities,
the charity also generated funds through:
•
Charitable activities organised by the
school
•
Sale of school uniforms
•
Commission received from school
photography services
All income is applied solely for the benefit of
pupils.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public|Para 1.18|The trustees confirm that they have had regard
to the Charity Commission guidance on public
benefit. The activities undertaken provide clear
educational and social benefits to pupils,| benefit including enhanced learning experiences, personal development, and improved access to opportunities. ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year, the charity successfully:
•
Supported a range of school trips and
visits across different year groups
•
Enabled pupils to participate in
educational and enrichment activities
•
Provided financial assistance to pupils
where needed to ensure inclusion
•
Continued to promote equal access to
opportunities regardless of financial
circumstances
These activities enhanced pupils’ learning
beyond the classroom and supported their
personal and social development.| **Additional information (optional)** You may choose to include further statements where relevant about: The charity successfully met its objectives |Achievements against
objectives set|Para 1.41|during the reporting period by continuing to
provide financial support for a wide range of
educational trips, enrichment activities, and
pupil-focused initiatives.
Funds raised through trips, charitable activities,
uniform sales, and photography commission
were effectively applied to enhance pupils’
learning experiences and support their
participation in activities beyond the standard
curriculum.
The charity also ensured that, where necessary,
financial assistance was available to support
inclusion and equal access, helping pupils who
might otherwise be unable to participate.
Overall, the charity achieved its aim of
supporting the educational and social
development of pupils through well-managed
and targeted use of funds.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising activities during the year
performed in line with expectations and
contributed positively towards achieving the
charity’s objectives. Income generated through
charitable events, uniform sales, and
photography commission provided additional
resources to support trips, activities, and pupil
enrichment opportunities.
These activities were managed efficiently and
helped to supplement parental contributions,
ensuring that sufficient funds were available to
support planned activities and promote
inclusion.
Overall, fundraising activities were effective in
supporting the charity’s aim of enhancing
pupils’ educational experiences and ensuring
wider access to opportunities.| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity maintained a stable financial
position during the reporting period. Income
was primarily derived from parental
contributions, with expenditure relating
directly to trips and activities.
Funds are held and applied for specific
activities, and balances carried forward are
committed to future planned trips and events.
The carry forward at the end of the period into
April 2025 is £9,046.73| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not aim to hold significant
unrestricted reserves. Any surplus funds are
retained only to:
•
Support future trips and activities
•
Cover committed costs and
contingencies
•
Ensure continuity of planned events| |Amount of reserves held|Para 1.22|This year the reserves carried forward is
£9046.73| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees consider the charity to be a going
concern as income from parental contributions
continues and activities remain ongoing.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|•Voluntary contributions from
parents/carers
•Payments for trips and activities| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|•
Trip cancellations leading to refunds
•
Insufficient pupil contributions
•
Managing funds accurately across| multiple activities These risks are managed through careful budgeting, monitoring, and financial controls. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable objects
TO ADVANCE THE EDUCATION OF THE
PUPILS OF STANBURN SCHOOL BY
PROVIDING OR ASSISTING IN THE
PROVISION OF EDUCATIONAL,
RECREATIONAL AND OTHER
CHARITABLE FACILITIES IN
AUGMENTATION OF SUCH FACILITIES
FINANCED BY THE LOCAL EDUCATION
AUTHORITY OR THE DEPARTMENT FOR
EDUCATION AND EMPLOYMENT.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Stanburn Primary School| |---|---| |Other name the charity uses|| |Registered charity number|1096825| |Charity’s principal address|Stanburn Primary School
Abercorn Road
STANMORE
Middlesex
HA7 2PJ| |---|---| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---|---|---| |||Elaine West|||||| |||Dr Priya Patel|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**|||||| |||**Director name**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Elaine D’Souza|Priya Patel| ||
Headteacher|Chair of Governors| ||4.6.26|| ||4.6.26|| ## **Trial Balance IE Summary** ## **Selection :** Financial Year : 2024 Period : 13 Fund(s) : All User : MCO Establishment : Stanburn Primary School Private Fund Account |**INCOME**
IN
Income
**TOTAL INCOME**
EX
Expense
**TOTAL EXPENSE**
**TOTAL SURPLUS/DEFICIT**
**ASSETS**
BK
Bank
DC
Debtor Control
FC
Fund Control
PC
Petty Cash
VI
Vat Input
**TOTAL ASSETS**
**LIABILITIES**
CC
Creditor Control
FD
Fund
LS
Liabilities
VO
VAT Output
**TOTAL LIABILITIES**
**TOTAL BALANCE SHEET**
**TOTAL TRIAL BALANCE**|**Opening**
**Year Balance**
**Current Period**
**Movement**
**Year-to-date**
**Balance**
**Year-to-date**
**Budget**| |---|---| ||0.00
0.00
-86,487.94
0.00| ||**0.00**
**0.00**
**-86,487.94**
**0.00**| ||0.00
0.00
77,441.21
0.00| ||**0.00**
**0.00**
**77,441.21**
**0.00**| ||| ||**0.00**
**0.00**
**-9,046.73**
**0.00**| ||18,010.25
0.00
9,046.73
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00| ||**18,010.25**
**0.00**
**9,046.73**
**0.00**| ||0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-18,010.25
0.00
0.00
0.00
0.00
0.00
0.00
0.00| ||**-18,010.25**
**0.00**
**0.00**
**0.00**| ||| ||**0.00**
**0.00**
**9,046.73**
**0.00**| ||| ||**0.00**
**0.00**
**0.00**
**0.00**| 1 of 1 Run By : MCO FMS Version - 6.222 29/03/2025 15:51:22 Stanburn Primary School School Private Fund Audit Form School Details Sehool Name: Address: co£/J /& Audit Period: From O/, Date of Audit: Fund Account Name($): fEimhty ScHoo PE/1 l. Opening Information Item Opening Balance at Start of Period Total Income Received Total Expenditure Closing Balance at End of Period Amount (£) £/g,osr. Y< £6g,+t¥,69 2. Documentation Checked Please tick as appropriate: Document Bank Ststements Reviewed Yes No Comments Cash Book Maintained Income Records Available Payment VoucherslInvoices Available rf E] Cheque B(K)ks Securely Held Bank Reconciliations Compl¢ted Receipts Issued for Income Approval for Expenditure Evident Segregation of Duties in Place Petty C&8h Properly Recorded tj A/rf 3. Income Testing Sample Checked Findings School Trips Donations/Fundraising Uniforni Sal¢s Clubs/Activities Other Income A// /k Comments: KJ/tr. 4. Expenditure Testing Sample Checked Invoices Match Payments Proper Authorisation Present VAT Treattnent Correct Expenditure Supwrts School Activities Evidence of Value for Money Findin Comments: 5. Bank Reconciliation Review Check Reconciliation Prepared Regularly Outstanding Items Explained Balances Agree to Bank Statements o Comments 6. Governance and Controls Control Area Ade te Needs Improvement Comments Financial Oversight Record Keeping Control Area Ad Security of Funds Approval Processes Financial Reporting uate Needs Improvement Comments 7. Audit Findings and Recommendations Finding Recommendation Priority High l Medium High l Mediu High l Medi ow ow ow 8. Overall Audit Opinion Satisfactory E] Satisfactory with Minor Recommendations E] Improvements Required Unsatisfactory Comments: 9. Signatures Role Name Signature Date Auditor School Representative Iif/i02C