Reglstered Company No. 4484589 (England and Wales) Reglstered Charlty No. 1096397 LYP CREATING CHANGE LEATHERHEAD YOUTH PROJECT LIMITED Directors. Report and Financial Statements for the year ended 31st December 2020
LEATHERHEAD YOUTH PROJECT LIMITED Contents of Dlrectors. Report and Financial Statements for the year ended 31st December 2020 Page Reference and Administrative Information Directors. Report Chartered Accountant's Report Statement of Flnanclal Actlvltles Balance Sheet 10 Notes to the Flnanclal Statements 11 Income and Expendlture Account 14
LEATHERHEAD YOUTH PROJECT LIMITED Directors. Report for the ear ended 31st December 2020 The dlrectors present their report and financlal statements for the year ended 31st December 2020. Charity Name: Leatherhead Youth Projett Ltd Charity number: 1096397 Company number: 4484589 Reglstered office and operational address: BFree YoLtth Café Klngston Road Leatherhead Surrey i(r22 7BT Webslte: www.leatherheadyouthproject.com Dlrectors: Mr N Boniface Mrs A Chamberlaln Mr M Coffln (Flnance Dlrector) Mrs B Eckley MrTRHall Rev G D Osborne Rev R C Stevens (Chalr) Secretary: Mr N Bonlface Accountant: Mona V Cluysenaer ICAEW Bankers: Barclays Bank plc 5 Church Street Leatherhead Surrey r22 8DE
LEATHERHEAD YOUTH PROJECT LIMITED Directors. Re ort for the year ended 31st December 2020 ruct ment Nature of the governlng document and constitution of the charlty The charity is constltuted as a company limited by guarantee and is governed by the memorandum and articles of associatlon dated 12th July 2002 as amended by special resolutions dated 10th February 2003, 10th JanLtary 2011 and 10th February 2011. The dlrectors of the company are also trustees of the charity, Ellglblllty for membershlp of the charlty and membership of the board of trustees is governed by the memorandum and articles of assoclatlon. There are no restrlctlons In the governlng documents on the operatlon of the charlty or on its investment powers, other than those imposed by general charlty law The methods adopted for the recrultment and appointment of new trustee5 At every annual general meetlng one-thlrd of the trustees retlre from offlce. The trustees to retlre by rotation shall be those who have been longest In office since their last appolntment or reappointment. If the Charlty at the meetlng at whlch a trustee retlres by rotatlon, does not flll the vacancy the retlrlng trustee shall, If wllllng to act, be deemed to have been reappointed unless at the meetlng it Is resolved not to fill the vacancy or unless a resolutlon for the reappolntment of the trustee is put to the meeting and lost. No person other than a trustee retlrlng by rotatlon shall be appointed or reappolnted a trustee at any general meeting unless: Helshe is recommended by the trustees. or notlce executed by a member qualified to vote at the meetlng has been glven to the Charlty of the Intentlon to propose that person for appolntment or reappolntment. Subject as aforesald, the Charlty may by ordlnary resolutlon appolnt a person who Is wllllng to att to be a trustee either to fill a vacancy or as an addltional trustee and may also determine the rotation In which any additional trustees are to retire. The trustees may appolnt a person who is wllllng to act to be a trustee either to flll a vacancy or as an additional trustee provided that the appointment does not cause the number of trustees to exceed any number flxed by or In accordance with the articles as the maximum number of trustees. A trustee so appointed shall hold office only until the next following annual general meeting and shall not be taken into account In determining the trustees who are to retire by rotation at the meeting. If not reappointed at such annual general meeting, he shall vacate the office at the conclusion thereof.
LEATHERHEAD YOUTH PROJECT LIMITED Directors. Report for the ear ended 31st December 2020 activi A summary of the objects of the charity as set out In its governing document To further the work and share the love of Jesus Christ by provlding for the educatlonal, tralnlngi physical, splrltual, moral, emotional, intellettual and/or recreational needs and general welfare of persons resident principally but not excluslvely In Leatherhead in such manner as may be charltable wlthout regard to religion, ethnicity, culture, age, sex or disablllty and with special concern for persons who through their social or economic situation are in need and in particular but not so as to Ilmlt the general nature of the above: to promote the development and Improvement of young people under the age of 25 through the provision of recreational and leisure facllltles; to provlde care, counselllng andlor support for young people under the age of 25 In need thereof; to provide educatlon, tralnlng and Informatlon to young people under the age of 25. Actlvltles undertaken In relation to the objects of the charlty The focus of the charity's actlvltles remains the BFree Youth Café whlch Is an after-school drop-ln centre out of which projects are created to meet the needs of the young people who attend. Leatherhead Youth Project's youth work was really put to the test durlng 2020 with ever changing and growlng need due to a global pandemlc. Along wjth new unfoldlng guidelines which saw a national shutdown of face-to-face youth work services, this created a dlfflcult envlronment for us. However, adaptablllty has always been somethlng we have prided ourselves on, the team did not stop flnding ways to meet the local needs of our young people. We dld not imagine that by the end of 2020 we would have delivered 2,400 food parcels to Isolated famllles, but with the help of community supporters we were able to. We were also able to contlnue our counselling and emotlonal well- being work (albelt mostly online) provldlng 485 sessions without misslng a single week of provision. And despite our social enterprise and youth cafes looklng different, we were able to open our doors at different points throughout the year, continuing to support local young people during one of the most difficult years of their lives. This year has reminded us of our grassroots origins, where throughout It all we have seen communlty coming together to serve local need.
LEATHERHEAD YOUTH PROJECT LIMITED Directors, Report for the ear ended 31$t December 2020 A message from the Chair of Trustees I have the enormous prlvllege of thanklng all the incredible people who have contributed to the continuing success of LYP in meetlng Its mlssion of servlng young people in Leatherhead, Bookham and across Mole Valley, seelng them flourish and reaching thelr potential. My thanks must first go to the staff team who have persevered through a very challenging season to walk alongslde young people with faithfulness and servant heartedness. I, and all the trustees, are Incredibly proud of our team not only because they are wonderfully skillful youth and counselllng prartitioners but also because they continue to respond faithfully to the calling that they have all received. Thanks go partlcularly to our CEO, Jude Crome, who has settled really well Into the CEO role and leads the team wlth skill, vlsion and exceptional empathy. Thanks must also go to our dedlcated and carlng trustee team. Thelr diverse range of experienced married with their passion for the work mean that Itls Joy to be able to be thelr Chalrman, Behlnd the scenes the trustees contribution Is hugely signlflcant to the success of the project. Flnally, a huge thank you must go to our supporters. Indlvlduals, churches, charitable trusts and businesses enable LYP to be the resource to young people that we are. Thelr wllllngness to believe In our vlsion and give of their tlme and resources Is a testament to thelr trust In LYP to make a dlfference In the Ilves of young people. We're looking forward to the challenges that Ile ahead of us In 2021 and beyond, l am confldent that LYP wlll face them trustlng Sn the goodness of God married wlth skill and passion.
LEATHERHEAD YOUTH PROJECT LIMITED Directors. Report for the year ended 31rt December 2020 Reserves Pollcy Our reserves pollcy is designed to give us sufficient reserves to enable us to cope wlth unforeseen events wlthout tying up funds that could be utllised to fund projects. With this in mind we alm to hold unrestrlcted reserves to cover between three and slx months, running costs. Our current posltion, whilst a further improvement, still falls short of thls. We wlll continue to seek new sources of funding whllst maintaining the sensible level of cost control that has served us well In recent years. We have referred to the guidance In the Charity Commlsslon's general guldance on publlc beneflt when reviewing our alms and objectlves and on plannlng our future activities. In particular the trustees consider how planned actlvlties wlll contrlbute to the alms and objectlves they have set.
LEATHERHEAD YOUTH PROJECT LIMITED Directors. Report for the year ended 31st December 2020 'an Tr iliti The Charltles Act and the Companies Act require the Board of Trustees to prepare financial statements for each financlal year which give a true and fair view of the state of affalrs of the charity as at the end of the flnancial year and of the surplus or deflcit of the charity. In preparing those financial statements the Board is required to select suitable accounting pollcies and then apply them conslstently. make Judgements and estimates that are reasonable and prudent; prepare the flnancial statements on the going concern basls unless It Is Inappropriate to presume that the charlty will continue in business. state whether applicable accounting standards and statements of recommended practlce have been followed, subject to any materlal departures dlsclosed and explalned in the flnanclal statements; The Trustees are also responslble for maintaining adequate accountlng records which dlsclose wlth reasonable accuracy at any tlme the financial posltlon of the charlty and which are sufficient to show and explain the charlty's transactlons and enable them to ensure that the flnanclal statements comply wlth the Companles Act 2006 and comply wlth regulatlons made under the Charities Act. They are also responslble for safeguardlng the assets of the charity and hence for taking reasonable steps for the preventlon and detectlon of fraud and other Irregularltles. The trustees are also responslble for the contents of the trustees, report, and the responslblllty of the Independent examlner In relation to the trustees, report Is Ilmited to examlnlng the report and ensurlng that , on the face of the report, there are no inconslstencies wlth the figures disclosed In the financlal statements. These accounts have been prepared in accordance with the provlslons appllcable to companies subject to the small companles reglme. Thls report was approved by the board of trustees on 28th September 2021. Rev R C Stevens Director
Indep¢nd•nt Examln•rf$ R•port to theTn ol the Leatherhead Youth Projert I report to the trurtees on my examinotk)n of the accounts of LYP for the year ended 31 December 2020. Rospomlbllltles and Basls of the Report As the charity trustees. you are responsible for the preparatSon of thè accounts In accordance wlth the quIrements ofthe Charltles Act 20111.the A). I report In respect of my examlnatlon of the accounts carrled out under 5ectlon 145 of the Act and In carrylng out my examlnatbn I have followed all the applicable Dlrertlons 8lven by the Charlty Commission under Sertion 1451511bl of the ACL An Independent examlnatlon does not Involve 8ath•rln8 all the evldencè that would bè réoulred In an audlt and consequently does not cover all the matters that an audltor conslders In glvln8 thelr oplnSon of the accounts, The plannlng and conduct of an audtt 8oes beyond the Ilmlted assurance that an Independent examlnatlon can provlde. Cot)sequently. l express no oplnlon as to whether the accounts present a 'true and falrf vlew, and my report15 Ilmlted to those speclflc matters set out In the Indèpendent examlnerfs ststement. Independent Examlnerfs Statement Slnce the LYWS gross Income exueded £250,LK>Oi your examlner must be è member of a body Ilsted In sectlon 145 of the 2011 Act. I confimi that l am quallfled to undertake the examlnatlon because I am a member of the InstltLrte of Chartered Accountants In En8land & Wales. whlch15 one of the Ilsted bodles. I have completed my examlnatlon and confirm that no materlal matters have come to my attentlon In connectlon wlth the examlnatEon 8lvln8 me cause to belleve that In any mater1 respÈ¢t: l. Accountlng records were not kept In respect of LYP as requlred by sertlon 130 of the Ac¢. or the accounts do not accord wlth those records; or 3. the accounts do not Cornp wlth the appllcable requlremènts ¢on¢emln8 the forni and content of accounts set out In the Charftles, IAccounts arml Reports) Re8ulatlons 2008 other than any requlrement thot the accounts 8lve a 'true and falr vlew whlch Is not a matter consldered as part of an Independent examlnatlon. I have no concerns and have come across no matters In connectSon wlth the examlnatlon to whlch attentlon should be drawn In thls report In order to enable a proper understandln8 of the accounts to be reached. Signed: Name.. Mona V Cluysenaer (nee Woodlngl Professlonal Body: Instltute of Chartered Atcountants In England and Wales IICAEW) Address: 2 South Vlew Road, Ashtead. Surrey. 2NB Date: 2. September 2021
LEATHERHEAD YOUTH PROJECT LIMITED Statement of Financial Activities for the year ended 31st DECEMBER 2020 2020 2020 2020 2019 Notes Unrestrltted Restricted Funds Funds Total Funds Total Funds Incoming Resources Donatlons Commlssioning Gift Ald tax rebates Sales Fund Raislng Hire of premlses Interest received Other Income Total Incomlng Resources 123,350 42,027 2,266 28 6,965 2,557 215 70,841 194,191 42,027 2,302 28 6,965 2,557 215 196,487 51,762 1,948 410 16,196 2,658 455 36 177 408 254 451 269 917 Resources Expended Dlrect Charltable Expendlture: Purchases Equlpment Events Staff costs Property costs 94 587 2,119 123,924 94 9,328 2,755 192,390 493 4,877 14,582 197,432 8,741 636 68,466 150 875 235 448 240 125 Other Expendlture: AdmSnlstratlon Depreclation 8,529 3,310 11,839 29,975 Total Re•ources Expended 160 956 248 839 271 901 Surplus / (Deflclt) for the year 16,452 (10,840) 5,612 (1,984) Fund balance brought forward io,ii Fund balance carrled forward 121 230 123 214 126 842 121 230
LEATHERHEAD YOUTH PROJECT LIMITED Balance Sheet as at 31st DECEMBER 2020 2020 2020 2019 2019 Notes Fixed assets Tangible assets Investments 1,000 2,518 1,001 Current assets Stock Debtors Cash at bank and In hand 2,519 94 16,245 131 976 148,315 15,775 138 463 162,638 Credltors: amounts falling due wlthln one year Net current assets 125 842 118 711 126 843 121 230 Funds employed Unrestrlcted funds Restricted funds io li 69,925 53,473 126 843 121 230 For the flnancial year ended 31 December 2020 the company was entitled to exemptlon from audlt under section 477 Companies Act 2006. No member of the company has deposlted a notlce, pursuant to sectlon 476, requirlng an audit of these flnanclal statements under the requlrements of the Companles Act 2006. The directors acknowledge their responslbllltles for ensurlng that the company keeps accountlng records whlch comply wlth section 386 of the Act and for preparing flnanclal statements which glve a true and falr vlew of the state of affairs of the company as at the end of the flnanclal year and of Its profit or loss for the flnancial year In accordance with the requirements of sections 394 and 395 and which otherwise comply with the requlrements of the Companies Act 2006 relatlng to accounts, so far as appllcable to the company. These flnanclal statements have been prepared in accordance with the provisions appllcable to companles subject to the small companies regime within Part 15 of the Companies Act 2006. Approved by the B d ft)r Issue on 28th September 2021. MRCoffin Flnance Director io-
LEATHERHEAD YOUTH PROJECT LIMITED Notes to the Financial Statements for the year ended 31rt December 2020 l Accountlng policies Accounting convention The financial statements are prepared under the historical cost convention. Compliance with accounting standards The financial statements are prepared In accordance wlth appllcable United Klngdom Accountlng Standards (United Kingdom Generally Accepted Accounting Practlce), and wlth the Statement of Recommended Practice (Accounting by Charities), whlch have been applled conslstently (except as otherwise stated). Tangible fixed assets and depreciatlon Tangible fixed assets are stated at cost less depreclatlon, except for set up costs and Items funded entlrely by external restrlcted donatlons whlch have been wrltten off In the year In whlch the expenditure was Incurred and the funding recelved. Depreciation is provlded at rates calculated to wrlte off the cost less estlmated residual value of each asset over its expected useful Ilfe, as follows.. Flxtures, flttlngs and equlpment 330/0 . 500/0 X Cost 2 Donatlonj Donatlons and grants of £5,000 and over durlng 2020 were,. National Lottery Communlty Fund (£35,724) o Communlty Foundatlon for Surrey - East Court Fund (£21,000) o BBC Chlldren in Need (£13,394) Garfield Weston Foundatlon {£12,500) Leatherhead Parlsh Church (£12,500) St NScolas' Church (Bookham) (£12,000) Bookham Baptlst Church (£11,925) Eastwick Road Church (Bookham) (£10,000) Dorklng and Horsham Methodist Circuit (£10,000) Community Foundation Tampon Tax Fund (£8,000) o Three Oaks Trust {£6,250) Where donations were recelved to cover a perlod overlapplng a year end the figure quoted is the amount allocated to 2020. 11
LEATHERHEAD YOUTH PROJECT LIMITED Notes to the Financial Statements for the year ended 31st December 2020 3 Commls$ioning The Mole Valley One-to-one Service offers Counselling or Mentoring to young people referred to us by Surrey's Youth Support Service. This servlce has been part of Surrey County Council's Early Help Inltlative, aiming to provlde early Intervention before a young person requires specialist support. LYP was paid £10,535 for this work during the year from SCC and £37,065 from Eikon. The work in Bookham was funded under an agreement with Bookham Baptlst Church, St Nicolas, Parish Church and Eastwlck Road Church who provided a total of £32,667 durlng the year. 4 Surplus for the year 2020 2019 The surplus Is stated after charglng: Depreclatlon of tanglble assets 5 Taxatlon The company Is a reglstered charlty and no Ilability to corporation tax wlll arise on these accounts. 6 Tanglble fixed assets Offlce Plant and quipment machinery Furniture & Fbxtures Cost At l January 2020 Adjustments Addltlons At 31 December 2020 7,128 16,946 413 34 16,980 7,128 413 Depreclatlon: At l January 2020 AdJustments Charge for the year At 31 December 2020 5,170 16,386 413 1,285 6,455 267 16,654 72 413 Net book value: At 31 December 2020 673 327 At 31 December 2019 1,958 560 12-
LEATHERHEAD YOUTH PROJECT LIMITED Notes to the Financial Statements for the ear ended 31st December 2020 7 Investments A subsidiary companyi Allsaints Enterprise CIC, has been set up to manage the AIISalnts Sandwlch and Coffee social enterprise. The single share of £1 is owned by Leatherhead Youth Project Ltd. As a Community Interest Company AllSalnts has designated LYP as the asset-locked body to which it can transfer assets and proflts. At the end of Its most recent flnancial year (31st July 2020) AIISalnts showed a profit of £6,166 whlch added to the restrlcted fund representlng previous years, profits. 8 Debtors 2020 2019 Invoiced Debtors Tax Refunds Due Other Debtors Prepayments 3,582 2,302 8,097 1,794 15,775 6,669 1,947 5,622 2,007 16,245 9 Credltors: amounts falllng due within one year 2020 2019 Involced Creditors Other Creditors Accruals & Deferred Income Payroll Llabilitles Receipts on behalf of thlrd parties 2,229 200 25,083 840 44 28.396 2,077 22,822 4,661 44 29,604 io Statement of movements on unrestrlcted funds Balance at l January 2020 Surplus for the year Balance at 31 December 2020 53,473 16,452 69,925 li statement of movements on restricted funds Balance at l January 2020 Surplus for the year Balance at 31 December 2020 67,757 (10,840) 56,917 Restricted funds are those where the donor of the funds has specifled on what the money should be spent. 13
LEATHERHEAD YOUTH PROJECT LIMITED Income and Expenditure Account for the year ended 31st December 2020 2020 2019 Income Donations Commissioning Glft Aid Tax Rebates Sales Fund Raising Hire of Premlses Interest Received Other Income 194,191 42,027 2,302 28 6,965 2,557 215 196,487 51,762 1,948 410 16,196 2,658 455 254 451 269 917 Expenditure Purchases 94 493 Equlpment 9,328 4,882 Projetts & Events 2,755 14,578 Wages and Natlonal Insurance Staff Recrultment, Tralnlnq end Other Costs Total Staff Costs 182,911 9,479 192,390 192,241 5,191 197,432 Rent Insurance Utilities Repalrs and Malntenance Total Property Costs 12,500 12,500 5,514 12,867 30,881 7.957 2,284 22,741 seIces Insurance Prlntlngi Postage and Statlonery Publicity Consultancy (Organisational Review) Retum ofsurplus to subsldlary Sundry Expense5 Total Admlnlstration Costs 1,143 1,030 836 565 2.055 986 865 1,196 5,000 11,514 8,359 29,975 8,26S 11,839 Depreclation 1,552 1,801 248 839 271 901 Surplus / (Deficit) for the year 14-