Trustees’ Annual Report for the period
From 1/09/2023. Period start date To. 31/8/2024 Period end date
Charity name: Farlington School PTA
Charity registration number: 1096294
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1. Developing effective relationships between staff, parents and others associated with the school. 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | The committee engages in various fundraising activities throughout the academic year. The purpose of these activities is twofold: To provide a forum where parents and guardians can socialise and meet and secondly to raise funds to enhance the facilities at the school. The committee discusses what is needed and funds are allocated on this basis to the various projects. Funds are approved at Committee meetings that take place throughout the academicyear. |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Total income for this period was £35,225.91 and expenses were £64,728.25. Expenses were higher this year as we paid for the Well Being Centre which had been fundraised for over the last couple of years. The 2 biggest fundraising activities were our Quiz night (£1784.10) and Uniform sales (£3,917.39). The funds this year are planning to go to a new fitness room for the children to use. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are in a good position with £35,602 available for projects. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We don’t have a policy on reserves |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The officers of the committee are elected at the AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Farlington School PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1096294 |
| Charity’s principal address | Farlington School Strood Park Horsham RH12 3PN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| KatyBrent | Co-Chair | PTA Committee | ||
| MaddyCole | Co-Chair | PTA Committee | ||
| Trevor Taylor | Vice Chair | PTA Committee | ||
| Michelle Riley | Treasurer | PTA Committee | ||
| Carlene Newell | Secretary | PTA Committee | ||
| Claire Shaxted | Chair | Sept 2024-present | PTA Committee | |
| Rachel Carter | Vice-Chair | Sept 2024-present | PTA Committee | |
| Allison Jackson | Secretary | Sept 2024-present | PTA Committee | |
| PTA Committee | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Seuetary Chair. etc) Mlchelle Rlley Treasurer Clalre Shaxted Chair Date 7 November 2024
Farlington School PTA Accounts Statement of Income and Expenditure for I September 2023- 31 August 2024 Funds at I September 2023 in 2 accounts uniform account check not cashed monies owed by uniform shop (included above in transfer) money not received f rom school for PTA subscriptions 58624.27 7583.47 35 -95 66147.74 Funds raised during the year Uniforms Fireworks Cash Raffle Wheelbarrow raffle Lower school disco Lower school shop Christmas Cards Quiz Easter Jar gueses Costume Sale Family Fun Day Ball Easyfundraising Piano Fund 10380.94 2974.7 969.4 846.88 534.28 1,160.50 235.00 2,336.31 60.43 17.68 1,902.13 11,094.23 125.96 102.04 32,740.48 vrA Subscriptions Recelvable autumn 2023 spring 2024 summer 2024 692.5 697.50 722.50 (not received yet) 2,112.50 372.93 Interest received 35,225.91 Expenditure during the year PTA expenses Uniform payments Fireworks Cash Raffle Lower school disco Lower school shop Quiz -636.69 -6463.55 -1629.22 -336 -306.29 -1013.1 -552.21
Family Fun Day Ball glow performer for fireworks well being centre Easter Eggs for children going away gift for Lucy gifts for sarah and steve for thank you Garden party for middle and senior school refund ball 2024 Christmas stall refunds christmas store 2024 Service charge -663.19 -9381.31 -255.5 -38800 -618.9 -45 -80 -1557.5 -1850 -400 -113.65 -26.14 -64728.25 Surplus/Deficit of Income over Expenditure -29,502.34 Funds at 31 August 2024 36,645.40 Represented by: Cash Book Balance - Interest Bearing Account Cash Book Balance - Current Account Debtors - Monies owed by School 31377.27 4225.63 1,042.50 36645.4 I have examined the books and records of Farlington School PTA and consider them to be in accordance with the above Income and Expenditure Account and Statement of Funds. Emma Bairstow-Ellis Date
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Farlington School PTA
On accounts for the year 1/9/23-31/8/24 ended
Set out on pages
2
Charity no 1096294 (if any) (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity ( “the Trust”) for the year ended 31 DD / MM / YYYY 08 2024.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 21/10/2024 ~~|~~
Name: Emma Bairstow-Ellis ~~Cs~~
Relevant professional ICAEW/ACA qualification(s) or body CIOT/CTA (if any):
Address: 54 Grebe Crescent
Horsham
RH13 6ED
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
A couple of cheques that weren’t cashed last year incorrectly booked but total £120 so immaterial.
Otherwise nothing to note, batch checked invoices and receipts, confirmed opening and closing cash balances.
October 2018
2
IER