## **Trustees’ Annual Report for the period**
**From 1/09/2023. Period start date To. 31/8/2024 Period end date**
## **Charity name: Farlington School PTA**
## **Charity registration number: 1096294**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils in**
**the school**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**1. Developing effective**
**relationships between staff,**
**parents and others associated**
**with the school.**
**2. Engaging in activities or**
**providing facilities or equipment**
**which support the school and**
**advance the education of the**
**pupils.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38|The committee engages in various fundraising
activities throughout the academic year. The
purpose of these activities is twofold: To
provide a forum where parents and guardians
can socialise and meet and secondly to raise
funds to enhance the facilities at the school.
The committee discusses what is needed and
funds are allocated on this basis to the various
projects. Funds are approved at Committee
meetings that take place throughout the
academicyear.|
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Total income for this period was £35,225.91**
**and expenses were £64,728.25. Expenses**
**were higher this year as we paid for the Well**
**Being Centre which had been fundraised for**
**over the last couple of years.**
**The 2 biggest fundraising activities were our**
**Quiz night (£1784.10) and Uniform sales**
**(£3,917.39).**
**The funds this year are planning to go to a**
**new fitness room for the children to use.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We are in a good position with £35,602**
**available for projects.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We don’t have a policy on reserves**|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The officers of the committee are**
**elected at the AGM.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Farlington School PTA|
|---|---|
|Other name the charity uses||
|Registered charity number|1096294|
|Charity’s principal address|Farlington School
Strood Park
Horsham RH12 3PN|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||KatyBrent|Co-Chair||PTA Committee|
||MaddyCole|Co-Chair||PTA Committee|
||Trevor Taylor|Vice Chair||PTA Committee|
||Michelle Riley|Treasurer||PTA Committee|
||Carlene Newell|Secretary||PTA Committee|
||Claire Shaxted|Chair|Sept 2024-present|PTA Committee|
||Rachel Carter|Vice-Chair|Sept 2024-present|PTA Committee|
||Allison Jackson|Secretary|Sept 2024-present|PTA Committee|
|||||PTA Committee|
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
The trustees declare that they have approved the trustees, report above. Signed
on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Seuetary
Chair. etc)
Mlchelle Rlley
Treasurer
Clalre Shaxted
Chair
Date
7 November 2024
Farlington School PTA Accounts
Statement of Income and Expenditure for I September 2023- 31 August 2024
Funds at I September 2023 in 2 accounts
uniform account
check not cashed
monies owed by uniform shop (included above in transfer)
money not received f rom school for PTA subscriptions
58624.27
7583.47
35
-95
66147.74
Funds raised during the year
Uniforms
Fireworks
Cash Raffle
Wheelbarrow raffle
Lower school disco
Lower school shop
Christmas Cards
Quiz
Easter Jar gueses
Costume Sale
Family Fun Day
Ball
Easyfundraising
Piano Fund
10380.94
2974.7
969.4
846.88
534.28
1,160.50
235.00
2,336.31
60.43
17.68
1,902.13
11,094.23
125.96
102.04
32,740.48
vrA Subscriptions Recelvable
autumn 2023
spring 2024
summer 2024
692.5
697.50
722.50
(not received yet)
2,112.50
372.93
Interest received
35,225.91
Expenditure during the year
PTA expenses
Uniform payments
Fireworks
Cash Raffle
Lower school disco
Lower school shop
Quiz
-636.69
-6463.55
-1629.22
-336
-306.29
-1013.1
-552.21
Family Fun Day
Ball
glow performer for fireworks
well being centre
Easter Eggs for children
going away gift for Lucy
gifts for sarah and steve for thank you
Garden party for middle and senior school
refund ball 2024
Christmas stall refunds
christmas store 2024
Service charge
-663.19
-9381.31
-255.5
-38800
-618.9
-45
-80
-1557.5
-1850
-400
-113.65
-26.14
-64728.25
Surplus/Deficit of Income over Expenditure
-29,502.34
Funds at 31 August 2024
36,645.40
Represented by:
Cash Book Balance - Interest Bearing Account
Cash Book Balance - Current Account
Debtors - Monies owed by School
31377.27
4225.63
1,042.50
36645.4
I have examined the books and records of Farlington School PTA and consider them to be in
accordance with the above Income and Expenditure Account and Statement of Funds.
Emma Bairstow-Ellis
Date
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Farlington School PTA
**On accounts for the year** 1/9/23-31/8/24 **ended**
**Set out on pages**
2
**Charity no** 1096294 **(if any)** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity ( “the Trust”) for the year ended 31 **DD / MM / YYYY** 08 2024.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 21/10/2024 ~~|~~
> **Name:** Emma Bairstow-Ellis ~~Cs~~
> **Relevant professional** ICAEW/ACA **qualification(s) or body** CIOT/CTA **(if any):**
> **Address:** 54 Grebe Crescent
## Horsham
RH13 6ED
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
A couple of cheques that weren’t cashed last year incorrectly booked but total £120 so immaterial.
Otherwise nothing to note, batch checked invoices and receipts, confirmed opening and closing cash balances.
**October 2018**
2
**IER**