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Trustees’ Annual Report for the period
From 01/01/2023. Period start date To. 31/8/2023 Period end date
Charity name: Farlington School PTA
Charity registration number: 1096294
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1. Develop more extended relationships between the staff, parents and others associated with the school. 2. Engage in activities which support the school and advance the education of the pupils attending it. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | The committee engages in various fundraising activities throughout the academic year. The purpose of these activities is twofold: To provide a forum where parents and guardians can socialise and meet and secondly to raise funds to enhance the facilities at the school. The committee discusses what is needed and funds are allocated on this basis to the various projects. Funds are approved at Committee meetings that take place throughout the academic year. |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Total income for this period was £28,955 and expenses were £14,507 leaving a profit of £14,448. The 2 biggest fundraising activities were our Ball (£12516) and Uniforms (7809). The funds this year are going to a new Wellness Centre for the students use. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are in a good position with £65,635, with a good portion going to the Wellness Centre |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We don’t have a policy on reserves |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The officers of the committee are elected at the AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Farlington School PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1096294 |
| Charity’s principal address | Farlington School Strood Park Horsham RH12 3PN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| James Passam | Chair | |||
| Jessica Cooper | Treasurer | Jan–April 2023 | ||
| Michelle Riley | Treasurer | April -present | ||
| Carlene Newell | Secretary | |||
| Joanna Robinson | Vice-Chair | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Michelle Riley | Carlene Newell | |
Treasurer |
Secretary | |
8 February 2024 |
||
8 February 2024 |
Farlington School PTA Accounts
Statement of Income and Expenditure for the Year to 1 January 2023 - 31 August 2023
| £ Funds at 1 January 2023 money not received from school for PTA subscritions Funds raised during the year Quiz night 1,638.16 Lion King 672.43 Family Fun Day 1,512.64 Ball 12,516.33 Easy Fundraising 21.22 Uniforms 7,809.41 Christmas (stall holders advance, to be returned) 400.00 PTA Subscriptions Receivable previous balance 3508.35 2023 673.57 Interest received Expenditure during the year Well Being Centre Uniforms Quiz night Lion King Family Fun Day Ball Ball donation to Mary Howe Trust 2 Zettle Readers 4 Phones Tagging guns Bidding paddles Parentkind annual membership Service charges Surplus of Income over Expenditure |
£ Funds at 1 January 2023 money not received from school for PTA subscritions Funds raised during the year Quiz night 1,638.16 Lion King 672.43 Family Fun Day 1,512.64 Ball 12,516.33 Easy Fundraising 21.22 Uniforms 7,809.41 Christmas (stall holders advance, to be returned) 400.00 PTA Subscriptions Receivable previous balance 3508.35 2023 673.57 Interest received Expenditure during the year Well Being Centre Uniforms Quiz night Lion King Family Fun Day Ball Ball donation to Mary Howe Trust 2 Zettle Readers 4 Phones Tagging guns Bidding paddles Parentkind annual membership Service charges Surplus of Income over Expenditure |
£ £ 47684.55 -3508.35 44176.2 24,570.19 4,181.92 203.33 28,955.44 -9700 -774 -83.69 -316.50 -392.84 -1,762.33 -750.00 -247.20 -211.96 -17.30 -15.89 -140.00 -95.66 -14,507.37 14,448.07 |
|---|---|---|
| 3508.35 673.57 |
Surplus of Income over Expenditure
Funds at 31 December 2022
58,624.27
Represented by:
| Cash Book Balance - Interest Bearing Account | 53882.35 | |||
|---|---|---|---|---|
| Cash Book Balance - Savings PTA Club 500 | 0 | |||
| Cash Book Balance - Current Account | 500 | |||
| Written back cheque from current account | -35 | |||
| Debtors - Monies owed by School | 4,181.92 | |||
| Debtors - Monies owed from uniform account | 95.00 | |||
| 58624.27 | ||||
| 0.00 | ||||
| Cash Book Balance - Uniform account | 7011.47 | |||
| outstanding checks | 602.5 | |||
| written back cheques | -30.5 | |||
| 7583.47 | ||||
| Notes: | Known liabilities relating to the above paid in the | following period | ||
| -3,133.25 | ||||
| Uniform | proc Christmas stallholders to be refunded | -400.00 |
I have examined the books and records of Farlington School PTA and consider them to be in accordance with the above Income and Expenditure Account and Statement of Funds.
31 Jan 24
Emma Bairstow-Ellis
Date
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of FartIrVE PTA On accounts forthe year ended 1MfJyxJ.3118rJ)zb Charity no {rf any) 1W294 Set out on pages frpmFmtJer to 3ryclbde the page iJYnrr.TS 9f aqdV.ionyl $eeTs. I report to the trustees on my examination of the actounts of the above charity (kne Trustl fothe year ended Responsibilities and As the tharity trustees of the Trus( you are responsible for the preparation basis of report of the acuntS in a¢o)rdance wth the requirements of the Charities Act 2011 (Yhe A(Y). I report in SpeCt of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination, I have foll0vd the applicable Directions given by the Charity Commission under sertton 145(5)(b) of the Ad. I have Mpteled my exarnination. l 03nfirm that no material matters have come to my allention (other than that disdosed below") in connection th the examinab'on vthich gives me cause to believe that in, any material respect. accounting records were not kept in a(Eordar)ce with section 130 of theAdor the accounts do not accord with the aoUntIng rerdS Independent examinerfs statement I have no ncernS and have come across no other matters in connection wth the examinatr'on to wthich attention should be dravm in order to enable a proper understarKling of the awunts to be reached. . Flease delete the words in the brackets rfthey do not apply. Signed: Name: Relevant professional qualification(s) or b¢xly {rf any): Address: tr 13 é.ér). IER October 2018
Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32, Independent exanThnation of charTty a(x(yJnts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018