Trustees’ Annual Report for the period
From 01 September 2021 To 31 August 2022 Charity name: The Priory School PTA
Charity registration number: 1096169
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
The object of the association is to advance the education of the pupils in the school in particular by: 1.Developing effective relationships between staff parents and other associated with school; 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
- Christmas party - Summer fair - Enterprise Cup - Operating a fundraising lottery the ‘Two Hundred Club’ - Bag2school clothing collection - Collecting of donations/ sponsorships - New uniform and second-hand uniform sales |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public beneft whilst undertaking their activities and fundraising. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year the PTA raised funds to fund the sensory garden, new reading scheme, as well as supporting the regular trips and events programme. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The PTA have raised £28,996.45 of income during the year. The total expenditure amounted to £25,225.03. These result in a net surplus of £3,771.42 for the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Minimal reserves are held to provide working capital for organising future events, and as a lag between fundraising and fund expenditure. |
| Amount of reserves held | Para 1.22 | £1,500 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members at AGM and hold offce until the next AGM. Nominations can be made by any member and seconded by another. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Priory School PTA |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1096169 |
| Charity’s principal address | The Priory Primary School Pamber End TADLEY RG26 5QD |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
Eloise Kirby | Chair | Appointed 28/09/22 | Nominated by members at AGM |
| Miranda Bowden |
Secretary | Appointed 28/09/22 | Nominated by members at AGM |
|
| Cara Rogers | Treasurer | |||
| Katarina Mingacova |
Treasurer | Appointed 28/05/22 | Nominated by members during the year |
|
| Clare Lissmann | ||||
| David Cripps | ||||
| Joanne Swali | ||||
| Sarah Dillow | ||||
| Catherine Williams |
Appointed 14/10/21 | Nominated by members at AGM |
||
| Eleanor Candy | Appointed 14/10/21 | Nominated by members at AGM |
||
| Jennifer Price | Appointed 14/10/21 | Nominated by members at AGM |
||
| Anne Crane | Appointed 28/09/22 | Nominated by members at AGM |
||
| Natalie Beldom | Appointed 28/09/22 | Nominated by members at AGM |
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| Claire Jeavons | Appointed 28/09/22 | Nominated by members at AGM |
||
| Helen Johnson | Resigned | |||
| Alison Elmore | Resigned | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature{s) Full name(s) &oisÉ IL[( Position (eg Secretary, Chair, etc) CI4AI Date oq
| The Priory School PTA Charity registration number: 1096169 Receipts and Payments Account for the year ended 31 August 2022 |
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|---|---|---|---|---|---|
| Year ended | Year ended | ||||
| 31-Aug-22 | 31-Aug-21 | ||||
| Events and Activities | Receipts Payments |
Net Surplus/(Deficit) |
Net Surplus/(Deficit) |
||
| Christmas Online Shopping/Bazaar | £0.00 | £80.00 | |||
| Christmas Sponsorship | £0.00 | £1,070.00 | |||
| Enterprise Cup | £1,316.69 | -£64.00 | £1,252.69 | £1,281.13 | |
| Christmas Raffles(Grand & Bottle Tombola) | £1,981.47 | -£150.00 | £1,831.47 | £1,579.52 | |
| 2022 PrioryCalendar | £2,977.73 | -£262.80 | £2,714.93 | ||
| Christmas Party | £2,451.08 | -£665.50 | £1,785.58 | ||
| Christmas Cards | £0.00 | £355.45 | |||
| Recipe Books | £23.67 | £23.67 | £499.65 | ||
| Gingerbread House competition | £0.00 | £125.69 | |||
| Parent Craft | £0.00 | £48.70 | |||
| Sponsored Spell | £0.00 | £2,158.76 | |||
| 200 Club | £716.96 | -£325.00 | £391.96 | £335.84 | |
| Bag2School commission | £605.90 | £605.90 | £533.40 | ||
| Second-hand uniform sale | £438.50 | £438.50 | £428.82 | ||
| ECO Balloon Races | £0.00 | £425.44 | |||
| Pumpkin Competition(fun) | £0.00 | £34.69 | |||
| PrioryBranded Mugs | £18.59 | £0.00 | £18.59 | £137.63 | |
| Summer Raffle | £1,320.56 | -£150.00 | £1,170.56 | £1,322.78 | |
| Summer Event | £4,315.77 | -£1,162.03 | £3,153.74 | ||
| Jubilee book | £500.04 | -£399.00 | £101.04 | ||
| Covid Books | £0.00 | £132.63 | |||
| Amazon Smile | £355.79 | £355.79 | £351.20 | ||
| Stickerscape | £33.97 | £33.97 | £35.00 | ||
| The GivingMachine | £0.00 | £17.51 | |||
| Randalls - Event Donations | £500.00 | £500.00 | £500.00 | ||
| Randalls House Sale Sponsorship | £1,000.00 | £1,000.00 | £900.00 | ||
| Grant(TadleyCouncil)Herb Garden | £1,500.00 | £1,500.00 | |||
| Sponsorship (ROC TECHNOLOGIES)Shading | £1,000.00 | £1,000.00 | |||
| Other Sponsorship (THE NEIGHBOURLY FOUNDATION) | £500.00 | £500.00 | |||
| Dyslexia Sponsorship | £0.00 | £235.00 | |||
| Parent Donations | £100.00 | £100.00 | |||
| Grant(St. James's Place) | £0.00 | £500.00 | |||
| Year 6 Fund | -£200.00 | -£200.00 | -£200.00 | ||
| Foodbank Donations | -£151.34 | -£151.34 | £151.34 | ||
| Other Expense | -£638.33 | -£638.33 | -£282.19 | ||
| Total Events/Activities | £21,656.72 | -£4,168.00 | £17,488.72 | £12,757.99 | |
| £7,339.73 -£8,648.60 -£1,308.87 |
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| New Uniform | £7,339.73 | -£8,648.60 | -£1,308.87 | £2,483.75 | |
| Sub-total | £28,996.45 | -£12,816.60 | £16,179.85 | £15,241.74 | |
| £28,996.45 -£25,225.03 £3,771.42 £0.00 -£12,408.43 -£12,408.43 |
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| Donations to School | £0.00 | -£12,408.43 | -£12,408.43 | -£30,106.48 | |
| Total for theyear | £28,996.45 | -£25,225.03 | £3,771.42 | -£14,864.74 | |
| Reconciliation of funds | £13,712.79 £3,771.42 |
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| Cash and bank balance brought forward | £13,712.79 | £28,577.53 | |||
| Net receipts andpayments | £3,771.42 | -£14,864.74 | |||
| Cash and bank balance carried forward | £17,484.21 | £13,712.79 | |||
Page 1
The Priory School PTA
Charity registration number: 1096169 Notes for the year ended 31 August 2022
| The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
The Priory School PTA Charity registration number: 1096169 Notes for the year ended 31 August 2022 |
|---|---|---|---|---|---|---|---|---|
| Status of agreed funding items and donations | to School for FY21-22 | |||||||
| Item Number |
Description | Date Funding agreed |
Funding Amount Agreed |
Amount Paid | Amount Released (10th Feb-21) |
Amount Released (14th Oct- 21) |
Amount Released (End of year/Aug22) |
Remaining balance |
| 1 | Library | 19/20 | £10,000.00 | -£8,775.00 | -£1,120.00 | -£105.00 | £0.00 | |
| 2 | Playground renovations -phase 1 | 20/21 | £7,500.00 | -£458.33 | -£500.00 | -£6,541.67 | £0.00 | |
| 3 | Trips / Visits 20/21 | 20/21 | £2,359.00 | -£1,829.40 | -£500.00 | -£29.60 | £0.00 | |
| 4 | Year 6 leavers fund | 21/22 | £200.00 | -£200.00 | £0.00 | |||
| 5 | Trips / Visits 21/22 | 21/22 | £6,500.00 | -£5,043.50 | -£1,456.50 | £0.00 | ||
| 6 | Herb Garden | 21/22 | £6,100.00 | -£6,078.25 | -£21.75 | £0.00 | ||
| 7 | Whole School First Aid training | 21/22 | £400.00 | -£400.00 | £0.00 | |||
| 8 | Playground activities & Storage/shed | 21/22 | £900.00 | -£886.68 | -£13.32 | £0.00 | ||
| 9 | Help fund new Readingscheme | 21/22 | £1,000.00 | £1,000.00 | ||||
| 10 | Shading/ Sails around school | 21/22 | £2,000.00 | £2,000.00 | ||||
| 11 | Containerpainting | 21/22 | £300.00 | £300.00 | ||||
| Total | £37,259.00 | -£23,671.16 | -£2,120.00 | -£6,676.27 | -£1,491.57 | £3,300.00 | ||
| Available funds for spending | ||||||||
| Reserves and Committed Funds: Cash and bank balance as at 31 August 2022 |
£17,484 | |||||||
| Reserves | -£1,500 | |||||||
| Shading grant | -£1,000 | |||||||
| Funds alreadycommitted to items | -£3,300 | |||||||
| Available funds for spending | £11,684 | |||||||
Page 2
Independont examlnerfs report to tho trustees of The Prlory School PTA I report to the trustees on my examination of the accounts of The Priory S¢hool PTA (the PTA) for the year ended 31 August 2022. Respon8lbllities and basis of rèport As the charty trustees of the PTA you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14S(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the ACL or 2. the accounts do not accord wtth those records. I have no cOnmS and have come across no other matters in connection wth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Relevant professional qualification or membership of professional l)odies (rf any).. Address: 4- CuLLÉLSaL()S c , LEytrKFi+kfff , &ls H QSISiL4i, Q(<ZLsPQ Date: £ilol zal