## **Trustees’ Annual Report for the period** **From 01 September 2021 To 31 August 2022 Charity name: The Priory School PTA** **Charity registration number: 1096169** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document||The object of the association is to
advance the education of the pupils
in the school in particular by:
1.Developing effective relationships
between staff parents and other
associated with school;
2. Engaging in activities or providing
facilities or equipment which
support the school and advance the
education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|- Christmas party
- Summer fair
- Enterprise Cup
- Operating a fundraising lottery the
‘Two Hundred Club’
- Bag2school clothing collection
- Collecting of donations/
sponsorships
- New uniform and second-hand
uniform sales| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public beneft whilst
undertaking their activities and
fundraising.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year the PTA raised funds
to fund the sensory garden, new
reading scheme, as well as supporting
the regular trips and events
programme.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The PTA have raised £28,996.45 of
income during the year. The total
expenditure amounted to £25,225.03.
These result in a net surplus of
£3,771.42 for the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Minimal reserves are held to provide
working capital for organising future
events, and as a lag between
fundraising and fund expenditure.| |Amount of reserves held|Para 1.22|£1,500| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at AGM and hold
offce until the next AGM.
Nominations can be made by any
member and seconded by another.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Priory School PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1096169| |Charity’s principal address|The Priory Primary School
Pamber End
TADLEY
RG26 5QD| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|Eloise Kirby|Chair|Appointed 28/09/22|Nominated by members
at AGM| ||Miranda
Bowden|Secretary|Appointed 28/09/22|Nominated by members
at AGM| ||Cara Rogers|Treasurer||| ||Katarina
Mingacova|Treasurer|Appointed 28/05/22|Nominated by members
during the year| ||Clare Lissmann|||| ||David Cripps|||| ||Joanne Swali|||| ||Sarah Dillow|||| ||Catherine
Williams||Appointed 14/10/21|Nominated by members
at AGM| ||Eleanor Candy||Appointed 14/10/21|Nominated by members
at AGM| ||Jennifer Price||Appointed 14/10/21|Nominated by members
at AGM| ||Anne Crane||Appointed 28/09/22|Nominated by members
at AGM| ||Natalie Beldom||Appointed 28/09/22|Nominated by members
at AGM| ||Claire Jeavons||Appointed 28/09/22|Nominated by members
at AGM| ||Helen Johnson||Resigned|| ||Alison Elmore||Resigned|| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** > Description of the assets n/a held in this capacity > Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects > Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature{s) Full name(s) &oisÉ IL[( Position (eg Secretary, Chair, etc) CI4AI Date oq |**The Priory School PTA**
Charity registration number: 1096169
Receipts and Payments Account
for the year ended 31 August 2022|||||| |---|---|---|---|---|---| ||||**Year ended**||**Year ended**| ||||**31-Aug-22**||**31-Aug-21**| |**Events and Activities**|Receipts
Payments||**Net**
**Surplus/(Deficit)**||**Net**
**Surplus/(Deficit)**| |Christmas Online Shopping/Bazaar|||**£0.00**||**£80.00**| |Christmas Sponsorship|||**£0.00**||**£1,070.00**| |Enterprise Cup|£1,316.69|-£64.00|**£1,252.69**||**£1,281.13**| |Christmas Raffles(Grand & Bottle Tombola)|£1,981.47|-£150.00|**£1,831.47**||**£1,579.52**| |2022 PrioryCalendar|£2,977.73|-£262.80|**£2,714.93**||| |Christmas Party|£2,451.08|-£665.50|**£1,785.58**||| |Christmas Cards|||**£0.00**||**£355.45**| |Recipe Books|£23.67||**£23.67**||**£499.65**| |Gingerbread House competition|||**£0.00**||**£125.69**| |Parent Craft|||**£0.00**||**£48.70**| |Sponsored Spell|||**£0.00**||**£2,158.76**| |200 Club|£716.96|-£325.00|**£391.96**||**£335.84**| |Bag2School commission|£605.90||**£605.90**||**£533.40**| |Second-hand uniform sale|£438.50||**£438.50**||**£428.82**| |ECO Balloon Races|||**£0.00**||**£425.44**| |Pumpkin Competition(fun)|||**£0.00**||**£34.69**| |PrioryBranded Mugs|£18.59|£0.00|**£18.59**||**£137.63**| |Summer Raffle|£1,320.56|-£150.00|**£1,170.56**||**£1,322.78**| |Summer Event|£4,315.77|-£1,162.03|**£3,153.74**||| |Jubilee book|£500.04|-£399.00|**£101.04**||| |Covid Books|||**£0.00**||**£132.63**| |Amazon Smile|£355.79||**£355.79**||**£351.20**| |Stickerscape|£33.97||**£33.97**||**£35.00**| |The GivingMachine|||**£0.00**||**£17.51**| |Randalls - Event Donations|£500.00||**£500.00**||**£500.00**| |Randalls House Sale Sponsorship|£1,000.00||**£1,000.00**||**£900.00**| |Grant(TadleyCouncil)Herb Garden|£1,500.00||**£1,500.00**||| |Sponsorship (ROC TECHNOLOGIES)Shading|£1,000.00||**£1,000.00**||| |Other Sponsorship (THE NEIGHBOURLY FOUNDATION)|£500.00||**£500.00**||| |Dyslexia Sponsorship|||**£0.00**||**£235.00**| |Parent Donations|£100.00||**£100.00**||| |Grant(St. James's Place)|||**£0.00**||**£500.00**| |Year 6 Fund||-£200.00|**-£200.00**||**-£200.00**| |Foodbank Donations||-£151.34|**-£151.34**||**£151.34**| |Other Expense||-£638.33|**-£638.33**||**-£282.19**| |**Total Events/Activities**|**£21,656.72**|**-£4,168.00**|**£17,488.72**||**£12,757.99**| ||£7,339.73
-£8,648.60
**-£1,308.87**||||| |New Uniform|£7,339.73|-£8,648.60|**-£1,308.87**||**£2,483.75**| ||||||| |**Sub-total**|**£28,996.45**|**-£12,816.60**|**£16,179.85**||**£15,241.74**| ||**£28,996.45**
**-£25,225.03**
**£3,771.42**
£0.00
-£12,408.43
-£12,408.43||||| |Donations to School|£0.00|-£12,408.43|-£12,408.43||-£30,106.48| ||||||| |**Total for theyear**|**£28,996.45**|**-£25,225.03**|**£3,771.42**||**-£14,864.74**| |**Reconciliation of funds**|||£13,712.79
£3,771.42||| |Cash and bank balance brought forward|||£13,712.79||£28,577.53| |Net receipts andpayments|||£3,771.42||-£14,864.74| |Cash and bank balance carried forward|||**£17,484.21**||**£13,712.79**| ||||||| Page 1 ## **The Priory School PTA** Charity registration number: 1096169 Notes for the year ended 31 August 2022 |**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022|**The Priory School PTA**
Charity registration number: 1096169
Notes
for the year ended 31 August 2022| |---|---|---|---|---|---|---|---|---| |Status of agreed funding items and donations|||to School for FY21-22|||||| |||||||||| |**Item**
**Number**|**Description**|**Date Funding**
**agreed**|**Funding Amount**
**Agreed**|**Amount Paid**|**Amount Released**
**(10th Feb-21)**|**Amount Released**
**(14th Oct- 21)**|**Amount Released**
**(End of year/Aug22)**|**Remaining balance**| |1|Library|19/20|£10,000.00|-£8,775.00|-£1,120.00|-£105.00||£0.00| |2|Playground renovations -phase 1|20/21|£7,500.00|-£458.33|-£500.00|-£6,541.67||£0.00| |3|Trips / Visits 20/21|20/21|£2,359.00|-£1,829.40|-£500.00|-£29.60||£0.00| |4|Year 6 leavers fund|21/22|£200.00|-£200.00||||£0.00| |5|Trips / Visits 21/22|21/22|£6,500.00|-£5,043.50|||-£1,456.50|£0.00| |6|Herb Garden|21/22|£6,100.00|-£6,078.25|||-£21.75|£0.00| |7|Whole School First Aid training|21/22|£400.00|-£400.00||||£0.00| |8|Playground activities & Storage/shed|21/22|£900.00|-£886.68|||-£13.32|£0.00| |9|Help fund new Readingscheme|21/22|£1,000.00|||||£1,000.00| |10|Shading/ Sails around school|21/22|£2,000.00|||||£2,000.00| |11|Containerpainting|21/22|£300.00|||||£300.00| |**Total**|||**£37,259.00**|**-£23,671.16**|**-£2,120.00**|**-£6,676.27**|**-£1,491.57**|**£3,300.00**| |Available funds for spending||||||||| |_Reserves and Committed Funds:_
Cash and bank balance as at 31 August 2022||||||||**£17,484**| |||||||||| |Reserves||||||||-£1,500| |Shading grant||||||||-£1,000| |Funds alreadycommitted to items||||||||-£3,300| |||||||||| |**Available funds for spending**||||||||**£11,684**| |||||||||| Page 2 Independont examlnerfs report to tho trustees of The Prlory School PTA I report to the trustees on my examination of the accounts of The Priory S¢hool PTA (the PTA) for the year ended 31 August 2022. Respon8lbllities and basis of rèport As the charty trustees of the PTA you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14S(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the ACL or 2. the accounts do not accord wtth those records. I have no cOn￿mS and have come across no other matters in connection wth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Relevant professional qualification or membership of professional l)odies (rf any).. Address: 4- CuLLÉLSaL()S c , LEytrKFi+kfff , &ls H QSISiL4i, Q(