2023-12-31-accounts - The Flintshire U3A

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ay, CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 1* January 2023 to 31° December 2023

Charity name: Flintshire u3a

Charity registration number: 1096025

Objectives and Activities

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|||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |nes| |Summary|of the|purposes|of|| The|charity’s|objective|is|the|advancement|of|education,| |the|charity|as|set|out|in|its|and|in|particular|the|education|of|older|people|and|those| |governing|document|retired|from|full|time|work,|by|all|means|including| |associated|activities|conducive|to|learning|and|personal| |development|in|Flintshire.| |Summary|of the|main|At|31%|December|2023,|Flintshire|u3a|had|794|members| |activities|in|relation|to|those|| who|were|retired|from|full|time|work.| |purposes|for the|public|Flintshire|u3a|provides|a|range|of|activities|which|are| |benefit,|in|particular,|the|.|.| |Lag|.|open|to|all|members|to|participate|in.| |activities,|projects|or| |services|identified|in|the|There|is|an|annual|programme|of|events|which|includes:|-| |accounts.|¢|Open|Meetings with|a guest speaker.| |«|Outings|to|places|of|interest| |e|Social|evenis| |There|are|over|60|interest|groups|which|meet|at|various| |locations|and|on|differing|days|of|the|week,|providing| |opportunity|for|members|to|participate|in|learning,| |personal|development|and|social|interaction.|Members| |can|select|the|interest|groups|of|their|choice|in|the| |following|categories:|-| |¢|Arts&|Crafts| |¢|Card|&|Board|Games| |e|Discussion|&|Debating| |e|Local|&|Social|History| |e|Language| |«|Music| |e|Outdoor &|Physical|Activity| |e|Reading|and|Writing|-| |¢|Theatre| |e|Dining| |Statement|confirming|The|Trustees|have|regard|to|the|Charity|Commission| |whether|the|trustees|have|guidance|on|public|benefit|when|planning|activities|for|the| |had|regard|to|the guidance|| membership.|Consideration|is|given|to|ensure|that|the| |issued|by|the|Charity|activities|provided|for|members|meet|Flintshire|u3a’s| |Commission|on|public|charitable|objectives|(as|set|out|above)|for|older|people| |benefit|and|those|retired|from work|in|the|County|of|Flintshire.|

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Additional information (optional)

Policyon		grant making	grant making	Flintshire u3a does not make grants to any external
				organisations
Policyon		social investment	Flintshire u3a does notengage inanySocial Investment.
including		program related
investment
Contribution made by				As part ofthe u3a movement, Flintshire u3a is made up of
volunteers				volunteers, who contribute their time and energy to
				running all aspects ofthe organisation including:
				e Trustees
				e Co-ordinators of Interest Groups
				e Outings organiser
				e {T Support
				» Newsletter editor
				e §6Assisting at events
				There are no paid staff. Without volunteers, the
				organisation could not carry out its work. No u3a member
				receives payment for services rendered to any u3a.
me
Achievements and Performance
Summary ofthe main During 2023, Flintshire u3a saw a steady increase in its achievements ofthe charity,	membership and in the programme of activities available identifying the differencethe	to its members following the downtum of the pandemic
charity’s	work has made to			years.
the offcumstances OF‘8der benefits to socie y n ° ietyas a whole.				Over the year, the number of members grew by 20%, rising from 657 at the start of the year to 794 at 31" December2023.
				Over 60 interest groups provided opportunities for learning and personal development in a = spirit of enjoyment and friendship. Groups were able to welcome
				new members and it was pleasing to see five new groups
				being established to widen the activities on offer through
				Pickleball, Drama, Dog Walking and Playing with Fabric.
				The outings programme was re-introduced with three
				outings to places of interest proving fo be very popular
				with members. These outings were open to all members
				and were in addition to the outings arranged by particular
				interest groups.
				Six Open Meetings with guest speakers were held. The
				Christmas Concert was an opportunity for members to get
				together and for members of the musical groups to both
				entertainandshowcasetheirtalents.

me

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |A|“Thank|you”|afternoon|tea|was|held|in|the|summer|to| |thank|those|members|who|give|their|time|freely|to| |facilitate|meetings,|events,|and|outings|for|members|or| |who|work|behind|the|scenes|to|keep|Flintshire|u3a| |operating|smoothly.| |The|“Live|Laugh|Learn”|celebratory|lunch|held|in|the| |Autumn|provided|an|opportunity|to|come|together|with| |fellow|members|to|celebrate|their|enjoyment|of|u3a| |membership.| |The|benefits|of|membership|of|Flintshire|u3a|come|from| |the|opportunities|it|presents|for|those|no|longer|in|full|time| |work|to|keep|active|and|engaged.|These|include|-| |meeting|others|and|making|new|friends;|using|existing| |skills|and|learning|new|ones;|developing|new|interests;| |participating|as|much|or|a|little|depending|on|personal| |preference;|contributing|through|volunteering|and|having| |fun!| |Additional|information|(optional)| |Achievements|against|In|2023,|Flintshire|u3a|achieved|its|twin|objectives|which| |objectives|set|were|to|continue|the|recovery|from|the|pandemic|years|in| |terms|of|numbers|of|members|and|the|range|of|activities| |on|offer|to|them.| |Performance|of fundraising|||Flintshire|u3a's|principal|source|of|income|is|from| |activities|against objectives|| membership|subscriptions.|In|addition,|income|is|received| |set|from|members|paying|for|outings,|some|events|and|group| |activities.| |There|is|no|other|material|fundraising.| |Investment|performance|Flintshire|u3a’s|financial|resources|are|held|within|current| |against|objectives|or deposit|accounts.| |Laas|There are no other financial investments.|

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Financial Review

Reviewofthe charity's	Total funds held at 31* December 2023 were £21,806, all
financial position atthe end
of the period ;	Total receipts in the year were £37,379 and_ total
	payments £36,140, giving rise to an in-year surplus of
	£1,239.
Statement explaining the policyforholdingreserves	U3a guidance does not prescribe the level of reserves to beheld,butthatthelevelshouldprovidesufficienttofulfil
stating why they are held	financial obligationsfor6 to 12 months.
	Following a review of the financial position in 2023, the
	Trustees determined that the level of reserves are
	sufficient to meet Fu3a’s obligations, but also allowed for
	a reduction in the membership subscription for 2024. This
	will be kept under review forfuture years.
Amount of reserves held	£21,806
Reasons for holding zero	Not appticable
reserves
Details offund materially in
deficit
Explanation ofany	There are no uncertainties about Flintshire u3a continuing
uncertainties about the	as a going concern.
charity continuing as a
going concern
Additional information (optional)
The charity’s principal sources offunds (including any fundraising)	The principal source of income to Flintshire u3a is from membership subscriptions. Subscriptions are paid by all members on joining the organisation and at the annual membership renewal. [n addition, income is received
	from members paying for outings, some events and group
	activities.
Investment policy and objectives including any social investment policy	Flintshire u3a’s funds are held within Lloyds Bank, in a combination of current and reserve accounts. The aim is to maintain security offunds and low financial risk.
adopied
A description ofthe principal risks facing the charity
	volunteers available to lead activities and interest groups.
	Flintshire u3a seeks to mitigate this risk by implementing
	appropriate membership recruitment measures; actively
	recognising the value of volunteer contributions and by
	ensuring that the offer of interest groups and social
	activities is well organised and supported.
me

Structure, Governance and Management

trusts:
Type ofgoverningdocument	Flintshire u3a’sgoverning document is itsConstitution.
(inust deer, royal cherter)	The Constitution was first adopted on 5" December 2001.
	The latest amendment was adopted on 30" September
	2021.
How is the charity	Flintshire u3a is an unincorporated member's association.
constituted?
(a.c ummicarporated
association, OHO
Trustee selection methods	Trustee selection is set out in Section 17 of the
including details ofany	Constitution “Appointment ofTrustees,”which includes:
constitutional provisions e.g. election to post orname of any person orbody entitled	(1) The charity ateach annual general meeting shall elect up to 12 trustees (including officers)
fe appointoneormore	(2)TheelectedTrustees may, atany time, co-optup to 3 trustees until the next annual general meeting and
	may reappoint such co-opted trustees for one
	additional period which may not extend beyond the
	following annual generat meeting or be excluded by
	clauses 16(7) to 16(8) whichever is the sooner. Note
	(16(7)and 16(8) refer to terms of office.
	Trustee nominations are made by members of Flintshire
	u3a, with the nominees being members of Flintshire Fu3a.
Additional information (optional)
Policies and procedures adopted forthe induction	All new Trustees are provided with an overview of their responsibilities as a Trustee of the Charity on taking up
and training oftrustees	their role as a Trustee.
The charity's organisational	Flintshire u3a is part of a UK-wide movement of locally structure and any wider run interest groups that provide a wide range of network with which the opportunities to come together to learn for fun.
charity works	Each u3a is a mutual aid organisation, operationally
	independent, but is also a member of the u3a_ national
	body, the Third Age Trust, which requires adherence to
	the guiding principles ofthe u3a movement.
	The Third Age Trust provides educational and
	administrative supportto all u3a’s in the UK.
	All u3as across the UK are part of a regional group. There
	are twelve regions thatcover different geographic areas of
	the UK, nine in England and one each for Scotland, Wales
	and Northern Ireland.
Relationship with any related parties	There are no relationships with other related parties outside of the relationships within the u3a_ network
	describedabove.

Reference and Administrative details

Charity name	Flintshire u3a
Registered charity number	1096025
Charity’s principal address	7 Church Lane
	Mold
	Flintshire
	CH71BW

Names of the charity trustees who manage the charity

	trustee (if an
s[angieHeys _	Seowtay
7[KarenGreon	S—~—~dCSsSC~‘“~~S~~S~S~SC*di'S : g[JudeJones
wf
weefT wf

Corporate trustees —names ofthe directors at the date the reportwas approved [Directorname
a Oe SO a OO a anCO

Name of trustees holding title to property belonging to the charity

[None —~s Dn nn GD a a A (

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description ofthe assets	None
held in this capacity
Name and objects ofthe charityonwhose behalfthe	NotApplicable
assets are held and how this
falis within the custodian
charity's objects
Details ofarrangements for	Not Applicable
safe custody and
segregation ofsuch assets
from the charity's own
assets

Additional! information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Fu3a does not have any employees

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not Applicable

Other optional information

Declarations

;

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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|||||||| |---|---|---|---|---|---|---| |soi [G52|on|EE|~| |Full|name(s) ||Hilary|Jones|Kerry|Feather|;| |Chair,|etc)|Chair|Treasurer| |Date| 54st May 2024|

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| gsi | CHARITY COMMISSION/Flintshire u3a eee FOR ENGLAND AND WALES Receipts and payments accounts CCi6a For the period | Period start date + Period end date from 01/01/2023 a 31/12/2023 Unrestricted Restricted Endowment Total funds Last year funds funds funds tothersmates to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts es NS oeIn Oe0s pe Ee ee Sub total (Gross income for AR) eel37,326 Led Leeeemeeneewmcee [hemenamesemen|37,326 [nuucnrcane21,945cues A2 Asset and investment sales, (see table). A3 Payments a _—Z SF Z=XN Subtotal] satan Tton een21898 | A4 Asset and investment purchases, (see table) Total payments[___ 36,140] [— ASTransfersbetweenfundsNet of receipts(payments)|{| 1,230[||] iT[ a ee ee | 749)- __749 A6 Cash funds last year end 20567} fT 7| | 24,316 Cash funds this yearend| 21,806) Ft 806 | | 20,567

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CCXX R1 accounts (SS)

20/05/2024

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SectionB Statement of assetsand [liabilities] atthe end ofthe period
Unrestricted Restricted Endowment
GCalsgarias Detalis funds funds funds
to nearest £ to nearest £ to nearest £
a - — —
{agree balances with receipts and payments |
account(s)) wed & :
Unrestricted Restricted Endowment
funds funds funds
Setatis : to nearest £ to nearest £ to nearest £
— —=
: Details Fund to which SedefonBanel Current value i
—_ asset belongs net (epuons)) optional |
——
Fund to which 7 Current value
Details asset belongs SSE) PPuenAy optional '
B4 Assets retained for the Po TT i
es |ed
Fund to which Amount due When due
Details| liability relates optional optional
B5 Liabilities sd |
|
Signed by one or two trustees on ; . Date of i
behalf of all the trustees Signature Pabhhanne approval
= . A. Cooter Kerry Feather 21st May 2024
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CCXX R2 accounts (SS)

2 S

20/05/2024

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T1 CHARITY COMMISSION; — Independent examiner's
ee) | FOR ENGLAND AND WALES report on the accounts !
FRE AES Ba athe pi TiaaEs OETA TORE CAST AUT ATP SIESTA ERT bees yaycrore a Pe ey eee eeeee ee BAeSs SER peste carpe ea Sata See
ooee aeeeeee naRG CRE NSeieEEN Ey 20 Ses AD npetn ep tap e Se aver wet ats—— 7
Report to the trustees/ | Flintshire u3a
members of |
On accounts for the year | 31°! December 2023 Charity no 4096025 |
ended (if any) |
Set out on pages c
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/12/2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of ihe Charities Act
2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
¢ accounting records were not kept in accordance with section 130 of
the Act or
e the accounts do not accord with the accounting records
| have no concerns and have come across no other matiers in connection
with the examination to which attention should be drawn in order to snable a
proper understanding of the accounts to be reached.
signed: | eX Ya ra | pate: 24/08/2024| |
Name: | Lynda Ann Roberts |
Relevant professional Chartered Certified Accountant 7
qualification(s) or body
(if any): |
Address: | The Old Barn, Tyn y Minffordd |
Llanfwrog
a A I A GY Ne AN Pa at I ce ec ae ee ecee eeee {
Ruthin, Denbighshire LL15 2LL |
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IER

October 2018

SeqtionB4, Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

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IER

October 2018