## ay, CHARITY COMMISSION FOR ENGLAND AND WALES ## Trustees’ Annual Report for the period From 1* January 2023 to 31° December 2023 ## Charity name: Flintshire u3a ## Charity registration number: 1096025 ## Objectives and Activities **----- Start of picture text -----**
|||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |nes| |Summary|of the|purposes|of|| The|charity’s|objective|is|the|advancement|of|education,| |the|charity|as|set|out|in|its|and|in|particular|the|education|of|older|people|and|those| |governing|document|retired|from|full|time|work,|by|all|means|including| |associated|activities|conducive|to|learning|and|personal| |development|in|Flintshire.| |Summary|of the|main|At|31%|December|2023,|Flintshire|u3a|had|794|members| |activities|in|relation|to|those|| who|were|retired|from|full|time|work.| |purposes|for the|public|Flintshire|u3a|provides|a|range|of|activities|which|are| |benefit,|in|particular,|the|.|.| |Lag|.|open|to|all|members|to|participate|in.| |activities,|projects|or| |services|identified|in|the|There|is|an|annual|programme|of|events|which|includes:|-| |accounts.|¢|Open|Meetings with|a guest speaker.| |«|Outings|to|places|of|interest| |e|Social|evenis| |There|are|over|60|interest|groups|which|meet|at|various| |locations|and|on|differing|days|of|the|week,|providing| |opportunity|for|members|to|participate|in|learning,| |personal|development|and|social|interaction.|Members| |can|select|the|interest|groups|of|their|choice|in|the| |following|categories:|-| |¢|Arts&|Crafts| |¢|Card|&|Board|Games| |e|Discussion|&|Debating| |e|Local|&|Social|History| |e|Language| |«|Music| |e|Outdoor &|Physical|Activity| |e|Reading|and|Writing|-| |¢|Theatre| |e|Dining| |Statement|confirming|The|Trustees|have|regard|to|the|Charity|Commission| |whether|the|trustees|have|guidance|on|public|benefit|when|planning|activities|for|the| |had|regard|to|the guidance|| membership.|Consideration|is|given|to|ensure|that|the| |issued|by|the|Charity|activities|provided|for|members|meet|Flintshire|u3a’s| |Commission|on|public|charitable|objectives|(as|set|out|above)|for|older|people| |benefit|and|those|retired|from work|in|the|County|of|Flintshire.| **----- End of picture text -----**
## Additional information (optional) |Policyon||grant making|grant making|Flintshire u3a does not make grants to any external| |---|---|---|---|---| |||||organisations| |Policyon||social investment | Flintshire u3a does notengage inanySocial Investment.||| |including||program related||| |investment||||| |Contribution made by||||As part ofthe u3a movement, Flintshire u3a is made up of| |volunteers||||volunteers,
who
contribute
their
time
and
energy
to| |||||running all aspects ofthe organisation including:| |||||e
Trustees| |||||e
Co-ordinators of Interest Groups| |||||e
Outings organiser| |||||e
{T Support| |||||»
Newsletter editor| |||||e
§6Assisting at events| |||||There
are
no
paid
staff.
Without
volunteers,
the| |||||organisation could not carry out its work. No u3a member| |||||receives payment for services rendered to any u3a.| |me||||| |Achievements and Performance||||| |Summary ofthe main
During 2023, Flintshire u3a saw a steady increase in its
achievements ofthe charity, |membership and in the programme of activities available
identifying the differencethe | to its members following the downtum of the pandemic||||| |charity’s|work has made to|||years.| |the offcumstances OF‘8der
b**e**nefits
to
socie
y
n
°
ietyas a
whole.||||Over the year, the number of members grew by 20%,
rising from 657 at the start of the year to 794 at 31"
December2023.| |||||Over
60
interest
groups
provided
opportunities
for
learning
and
personal
development
in
a = spirit
of
enjoyment and friendship. Groups were able to welcome| |||||new members and it was pleasing to see five new groups| |||||being established to widen the activities on offer through| |||||Pickleball, Drama, Dog Walking and Playing with Fabric.| |||||The outings programme was re-introduced with three| |||||outings to places of interest proving fo be very popular| |||||with members. These outings were open to all members| |||||and were in addition to the outings arranged by particular| |||||interest groups.| |||||Six Open Meetings with guest speakers were held. The| |||||Christmas Concert was an opportunity for members to get| |||||together and for members of the musical groups to both| |||||entertainandshowcasetheirtalents.| ## me **----- Start of picture text -----**
||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |A|“Thank|you”|afternoon|tea|was|held|in|the|summer|to| |thank|those|members|who|give|their|time|freely|to| |facilitate|meetings,|events,|and|outings|for|members|or| |who|work|behind|the|scenes|to|keep|Flintshire|u3a| |operating|smoothly.| |The|“Live|Laugh|Learn”|celebratory|lunch|held|in|the| |Autumn|provided|an|opportunity|to|come|together|with| |fellow|members|to|celebrate|their|enjoyment|of|u3a| |membership.| |The|benefits|of|membership|of|Flintshire|u3a|come|from| |the|opportunities|it|presents|for|those|no|longer|in|full|time| |work|to|keep|active|and|engaged.|These|include|-| |meeting|others|and|making|new|friends;|using|existing| |skills|and|learning|new|ones;|developing|new|interests;| |participating|as|much|or|a|little|depending|on|personal| |preference;|contributing|through|volunteering|and|having| |fun!| |Additional|information|(optional)| |Achievements|against|In|2023,|Flintshire|u3a|achieved|its|twin|objectives|which| |objectives|set|were|to|continue|the|recovery|from|the|pandemic|years|in| |terms|of|numbers|of|members|and|the|range|of|activities| |on|offer|to|them.| |Performance|of fundraising|||Flintshire|u3a's|principal|source|of|income|is|from| |activities|against objectives|| membership|subscriptions.|In|addition,|income|is|received| |set|from|members|paying|for|outings,|some|events|and|group| |activities.| |There|is|no|other|material|fundraising.| |Investment|performance|Flintshire|u3a’s|financial|resources|are|held|within|current| |against|objectives|or deposit|accounts.| |Laas|There are no other financial investments.| **----- End of picture text -----**
| ## Financial Review |Reviewofthe charity's|Total funds held at 31* December 2023 were £21,806, all| |---|---| |financial position atthe end|| ofwhich were unrestricted.| |of the period
;|Total
receipts
in
the
year were
£37,379
and_
total| ||payments
£36,140, giving rise to an in-year surplus of| ||£1,239.| |Statement explaining the
policyforholdingreserves|U3a guidance does not prescribe the level of reserves to
beheld,butthatthelevelshouldprovidesufficienttofulfil| |stating why they are held|financial obligationsfor6 to 12 months.| ||Following a review of the financial position in 2023, the| ||Trustees
determined
that
the
level
of
reserves
are| ||sufficient to meet Fu3a’s obligations, but also allowed for| ||a reduction in the membership subscription for 2024. This| ||will be kept under review forfuture years.| |Amount of reserves held|£21,806| |Reasons for holding zero|Not appticable| |reserves|| |Details offund materially in||Notapplicable| |deficit|| |Explanation ofany|There are no uncertainties about Flintshire u3a continuing| |uncertainties about the|as a going concern.| |charity continuing as a|| |going concern|| |Additional information (optional)|| |The charity’s principal
sources offunds (including
any fundraising)|The principal source of income to Flintshire u3a is from
membership subscriptions. Subscriptions are paid by all
members on joining the organisation and at the annual
membership renewal.
[n addition, income
is received| ||from members paying for outings, some events and group| ||activities.| |Investment policy and
objectives including any
social investment policy|Flintshire u3a’s funds are held within Lloyds Bank, in a
combination of current and reserve accounts. The aim is
to maintain security offunds and low financial risk.| |adopied|| |A description ofthe principal
risks facing the charity||As a membership organisation reliant on volunteers, the
principal risk is a reduction in membership numbers which
would
reduce
income and
potentially
the number
of| ||volunteers available to lead activities and interest groups.| ||Flintshire u3a seeks to mitigate this risk by implementing| ||appropriate membership recruitment measures; actively| ||recognising the value of volunteer contributions and by| ||ensuring
that the
offer of interest groups and
social| ||activities is well organised and supported.| |me|| ## Structure, Governance and Management |trusts:|| |---|---| |Type ofgoverningdocument| Flintshire u3a’sgoverning document is itsConstitution.|| |(inust deer, royal cherter)|The Constitution was first adopted on 5" December 2001.| ||The latest amendment was adopted on 30" September| ||2021.| |How is the charity|Flintshire u3a is an unincorporated member's association.| |constituted?|| |(a.c ummicarporated|| |association, OHO|| |Trustee selection methods|Trustee
selection
is
set
out
in
Section
17
of
the| |including details ofany|Constitution “Appointment ofTrustees,”which includes:| |constitutional provisions e.g.
election to post orname of
any person orbody entitled|(1) The charity ateach annual general meeting shall elect
up to 12 trustees (including officers)| |fe appointoneormore|(2)TheelectedTrustees may, atany time, co-optup to 3
trustees
until the next annual general meeting and| ||may
reappoint
such
co-opted
trustees
for
one| ||additional period which may not extend beyond the| ||following annual generat meeting or be excluded by| ||clauses 16(7) to 16(8) whichever is the sooner.
Note| ||(16(7)and 16(8) refer to terms of office.| ||Trustee nominations are made by members of Flintshire| ||u3a, with the nominees being members of Flintshire Fu3a.| |Additional information (optional)|| |Policies and procedures
adopted forthe induction|All new Trustees are provided with an overview of their
responsibilities as a Trustee of the Charity on taking up| |and training oftrustees|their role as a Trustee.| |The charity's organisational | Flintshire u3a is part of
a UK-wide movement of locally
structure and any wider
run
interest
groups
that
provide
a
wide
range
of
network with which the
opportunities to come together to learn for fun.|| |charity works|Each u3a
is a mutual
aid organisation,
operationally| ||independent, but is also
a member of the u3a_ national| ||body, the Third Age Trust, which requires adherence to| ||the guiding principles ofthe u3a movement.| ||The
Third
Age
Trust
provides
educational
and| ||administrative supportto all u3a’s in the UK.| ||All u3as across the UK are part of a regional group. There| ||are twelve regions thatcover different geographic areas of| ||the UK, nine in England and one each for Scotland, Wales| ||and Northern Ireland.| |Relationship with any
related parties|There are no relationships
with other related
parties
outside
of the
relationships
within
the
u3a_
network| ||describedabove.| ## Reference and Administrative details |Charity name|Flintshire u3a| |---|---| |Registered charity number|1096025| |Charity’s principal address|7 Church Lane| ||Mold| ||Flintshire| ||CH71BW| Names of the charity trustees who manage the charity ||trustee
(if an|| |---|---|---| |s[angieHeys
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Section
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a's
Consitition|| |wf||| |weefT
wf||| of |Corporate trustees —names ofthe directors at the date the reportwas approved
[Directorname| |---| |a
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(| |---| |Funds held as custodian trustees on behalf of others|Funds held as custodian trustees on behalf of others| |---|---| |Description ofthe assets|None| |held in this capacity|| |Name and objects ofthe
charityonwhose behalfthe |NotApplicable|| |assets are held and how this|| |falis within the custodian|| |charity's objects|| |Details ofarrangements for | Not Applicable|| |safe custody and|| |segregation ofsuch assets|| |from the charity's own|| |assets|| ## Additional! information (optional) ## Names and addresses of advisers (Optional information) Type of Name Address adviser ## Name of chief executive or names of senior staff members (Optional information) Fu3a does not have any employees ## Exemptions from disclosure Reason for non-disclosure of key personnel details Not Applicable ## Other optional information Declarations ; The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
|||||||| |---|---|---|---|---|---|---| |soi [G52|on|EE|~| |Full|name(s) ||Hilary|Jones|Kerry|Feather|;| |Chair,|etc)|Chair|Treasurer| |Date| 54st May 2024| **----- End of picture text -----**
{ | i i | : ii | || | | gsi | CHARITY COMMISSION/Flintshire u3a eee FOR ENGLAND AND WALES Receipts and payments accounts CCi6a For the period | Period start date + Period end date from 01/01/2023 a 31/12/2023 Unrestricted Restricted Endowment Total funds Last year funds funds funds tothersmates to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts es NS oeIn Oe0s pe Ee ee Sub total (Gross income for AR) eel37,326 Led Leeeemeeneewmcee [hemenamesemen|37,326 [nuucnrcane21,945cues A2 Asset and investment sales, (see table). A3 Payments a _—Z SF Z=XN Subtotal] satan Tton een21898 | A4 Asset and investment purchases, (see table) Total payments[___ 36,140] [— ASTransfersbetweenfundsNet of receipts(payments)|{| 1,230[||] iT[ a ee ee | 749)- __749 A6 Cash funds last year end 20567} fT 7| | 24,316 Cash funds this yearend| 21,806) Ft 806 | | 20,567 i | CCXX R1 accounts (SS) 1 20/05/2024 **----- Start of picture text -----**
SectionB Statement of assetsand [liabilities] atthe end ofthe period
Unrestricted Restricted Endowment
GCalsgarias Detalis funds funds funds
to nearest £ to nearest £ to nearest £
a - — —_
{agree balances with receipts and payments |
account(s)) wed & :
Unrestricted Restricted Endowment
funds funds funds
Setatis : to nearest £ to nearest £ to nearest £
—_ —=
: Details Fund to which SedefonBanel Current value i
—_ asset belongs net (epuons)) optional |
——
Fund to which 7 Current value
Details asset belongs SSE) PPuenAy optional '
B4 Assets retained for the Po TT i
es |ed
Fund to which Amount due When due
Details| liability relates optional optional
B5 Liabilities sd |
|
Signed by one or two trustees on ; . Date of i
behalf of all the trustees Signature Pabhhanne approval
= . A. Cooter Kerry Feather 21st May 2024
**----- End of picture text -----**
**----- Start of picture text -----**
'
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CCXX R2 accounts (SS) 2 S 20/05/2024 **----- Start of picture text -----**
T1 CHARITY COMMISSION; — Independent examiner's
ee) | FOR ENGLAND AND WALES report on the accounts !
FRE AES Ba athe pi TiaaEs OETA TORE CAST AUT ATP SIESTA ERT bees yaycrore a Pe ey eee eeeee ee BAeSs SER peste carpe ea Sata See
ooee aeeeeee naRG CRE NSeieEEN Ey 20 Ses AD npetn ep tap e Se aver wet ats—— 7
Report to the trustees/ | Flintshire u3a
members of |
On accounts for the year | 31°! December 2023 Charity no 4096025 |
ended (if any) |
Set out on pages c
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/12/2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of ihe Charities Act
2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
¢ accounting records were not kept in accordance with section 130 of
the Act or
e the accounts do not accord with the accounting records
| have no concerns and have come across no other matiers in connection
with the examination to which attention should be drawn in order to snable a
proper understanding of the accounts to be reached.
signed: | eX Ya ra | pate: 24/08/2024| |
Name: | Lynda Ann Roberts |
Relevant professional Chartered Certified Accountant 7
qualification(s) or body
(if any): |
Address: | The Old Barn, Tyn y Minffordd |
Llanfwrog
a A I A GY Ne AN Pa at I ce ec ae ee ecee eeee {
Ruthin, Denbighshire LL15 2LL |
**----- End of picture text -----**
IER 1 October 2018 SeqtionB4, Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. **----- Start of picture text -----**
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IER 2 October 2018