LVS PTFA Annual report and financial statements for the year ended 31 August 2023
P
LVS Ascot PTFA
Charity number: 1095778
Annual Report and Financial Statements for the year ended 31 August 2023
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
| Contents | |
|---|---|
| Page | |
| Legal and Administrative Information | 1 |
| Trustees’ Report | 2 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Accounts | 6 |
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Legal and Administrative Information
Trustees: Amanda Hamilton-Martin Chair Jen Von Strohe Vice-Chair (to August 2023) Sophie Holt Secretary Zoe Stewart Treasurer Lindi Norgate Trustee Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Trustees’ Report for the year ended 31 August 2023
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
Objectives and Activities
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
-
Developing effective relationships between the staff, parents and others associated with the school;
-
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Activities and achievement of objectives
Fundraising Events: Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of £19,735 , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
-
May Ball: £7612
-
Second Hand Uniform: £2427
-
Spring Fayre: £1837
-
Bag2School: £799
-
Matched funding: £4421
-
Spooks and Sparkles: £1388
Funding : We have provided a wide range of grants to the school this year totalling £11,393 , including:
-
Sixth form centre: £900
-
Geography: £7140
-
Juniors: Outdoor equipment; sports equipment & others: £2923
-
Design Technology: £430
Corporate Donors and Volunteers
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Financial Review
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
Reserves policy and Reserves
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled £23,242 at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
Structure, Governance and Management
Trustees and organisation
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
Zoe Stewart, Treasurer
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Statement of Financial Activities for the year ended 31 August 2023
| Notes Incoming Resources: Incoming resources from generated funds: Voluntary income 2 Activities for generating funds 3 Incoming resources from charitable activities 4 Total incoming resources Resources Expended Cost of generating funds: Cost of generating voluntary income 2 Fundraising trading: cost of goods sold and other costs 3 Charitable activities 4 Total resources expended Net (outgoing) / incoming resources Total funds brought forward from 2017/8 Total funds carried forward |
2022-23 £ 1067 30529 0 |
|---|---|
| 31596 | |
| (585) (10967) (11393) |
|
| (22945) | |
| (8651) 20274 |
|
| 28925 |
The notes on pages 6 to 9 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Balance Sheet as at 31 August 2022
| Notes Current assets Stock 6 Debtors 7 Cash at bank and in hand Creditors:amounts due within one year 8 Fund balances Unrestricted Funds 9 |
2022-23 £ 337 967 38294 39598 (10673) 28925 28925 |
2021-22 £ 406 1505 19590 |
|---|---|---|
| 21500 (1227) |
||
| 20274 | ||
| 20274 |
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
1 Accounting policies
(a)
Accounting convention
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
(b) Resources expended
Expenditure is included on an accruals basis.
(c) Fund accounting
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
(d) Stock
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
2 Voluntary income and associated costs
Individual school fundraising
2022-23
| Junior Disco (2023) Christmas Cards Junior Disco (2022) Junior Tea towel Fundraiser (2022) 2021-22 Junior Disco Junior Tea towel Fundraiser |
Income £ 755 302 0 10 1067 Income £ 599 906 1505 |
Expenditure £ (312) 0 (81) (192) (585) Expenditure £ (237) (768) (1005) |
Net £ 443 302 (81) (182) |
|---|---|---|---|
| 482 | |||
| Net £ 362 138 |
|||
| 500 |
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
3 Activities for generating funds and associated costs
| 2022-23 May ball Matched funding SHU Spring fete Spooktacular Bag2School Unused funding 20-21 Lottery Summer ball 2022 Easyfundraising Amazon smile Bank account interest Administration costs 2021-22 October ball Matched funding SHU Easter fete Halloween day Christmas cards Bag2School Easyfundraising Lottery Amazon Smile Administration costs Summer ball |
Income £ 16544 4421 2427 3660 1448 799 524 327 200 100 79 1 0 30529 Income £ 19593 3920 1426 2850 897 1839 622 271 194 58 0 10315 41985 |
Expenditure £ 8933 0 0 1822 60 0 0 0 0 0 0 0 152 10967 Expenditure £ 12483 0 0 1711 140 1181 0 0 0 0 323 11885 27724 |
Net £ 7612 4421 2427 1837 1388 799 524 327 200 100 79 1 (152) |
|---|---|---|---|
| 19562 | |||
| Net £ 7110 3920 1426 1139 757 658 622 271 194 58 -323 -1570 |
|||
| 14262 |
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
4 Charitable activities and associated Income
Expenditure on charitable activities:
| Geography: iSandbox Geography STEM technical Lego IJS Pool table: Sixth form centre Sixth Form EYFS: Outdoor carpet & flooring IJS Food tech kitchen equipment IJS Design Technology equipment Design Technology Y2 Outdoor classroom IJS Christmas books IJS Playground equipment IJS Theatre spotlights x 6 Performing arts Teqball x 5 tables Sports Kiln Arts Outdoor kitchen Juniors High play table set Juniors Thermal camera x 2 Science Netball posts Sports Outdoor play equipment Juniors Costumes Performing arts Tricycle x 2 Juniors Junior bench Juniors Science (outstanding) Science Juniors (outstanding) Juniors Outdoor strategy games Juniors Jubilee coins Juniors Portable PA system Juniors Model rollercoaster Science Santa gifts Juniors Storage shed Juniors Infant buddy bench Juniors |
2022-23 £ 7140 1000 900 500 500 430 439 284 200 |
|---|---|
| 11393 | |
| 2021-22 £ 8546 5399 4908 2502 1488 1414 1116 861 600 588 535 520 518 401 352 339 337 214 170 130 |
|
| 30224 |
5 Staff Costs
No staff are employed by the charity and hence no staff costs have been expended.
6. Stock
8
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
| Wine 7.Debtors Second hand uniform LVS Ascot: May ball table LVS Ascot: Junior disco LVS Ascot: Junior tea towels 8.Creditors: amounts due within one year Geography: iSandbox STEM technical Lego Pool table: Sixth form centre EYFS: Outdoor carpet & flooring Food tech kitchen equipment Football goals (outstanding 2022) Junior playground equipment Laithwaites (wine for summer ball) Juniors (2022) Science (2022) |
2022-23 £ 337 337 2022-23 £ (167) (800) (0) (0) (967) 2022-23 £ 7140 1000 900 500 500 440 193 0 0 0 10673 |
2021-22 £ 406 |
|
|---|---|---|---|
| 406 | |||
| 2021-22 £ (599) (906) (599) (906) (1505) 2021-22 £ 0 0 0 0 0 440 0 189 78 520 1227 |
|||
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
9. Funds
| Unrestricted General Junior Total Funds |
At 1 Sept 2022 £ 18,561 500 19061 |
Income £ 30,529 1067 31,534 |
Expenditure £ (22,360) (585) **(23,852) ** |
At 31 Aug 2023 Reserves Policy Available Funds 26,731 4,000 22,731 981 0 981 27,712 4,000 23,712 |
|---|---|---|---|---|
9 Related Party Transactions
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
P
LVS Ascot PTFA
Charity number: 1095778
Annual Report and Financial Statements for the year ended 31 August 2023
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
| Contents | |
|---|---|
| Page | |
| Legal and Administrative Information | 1 |
| Trustees’ Report | 2 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Accounts | 6 |
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Legal and Administrative Information
Trustees: Amanda Hamilton-Martin Chair Jen Von Strohe Vice-Chair (to August 2023) Sophie Holt Secretary Zoe Stewart Treasurer Lindi Norgate Trustee Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Trustees’ Report for the year ended 31 August 2023
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
Objectives and Activities
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
-
Developing effective relationships between the staff, parents and others associated with the school;
-
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Activities and achievement of objectives
Fundraising Events: Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of £19,735 , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
-
May Ball: £7612
-
Second Hand Uniform: £2427
-
Spring Fayre: £1837
-
Bag2School: £799
-
Matched funding: £4421
-
Spooks and Sparkles: £1388
Funding : We have provided a wide range of grants to the school this year totalling £11,393 , including:
-
Sixth form centre: £900
-
Geography: £7140
-
Juniors: Outdoor equipment; sports equipment & others: £2923
-
Design Technology: £430
Corporate Donors and Volunteers
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Financial Review
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
Reserves policy and Reserves
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled £23,242 at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
Structure, Governance and Management
Trustees and organisation
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
Zoe Stewart, Treasurer
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Statement of Financial Activities for the year ended 31 August 2023
| Notes Incoming Resources: Incoming resources from generated funds: Voluntary income 2 Activities for generating funds 3 Incoming resources from charitable activities 4 Total incoming resources Resources Expended Cost of generating funds: Cost of generating voluntary income 2 Fundraising trading: cost of goods sold and other costs 3 Charitable activities 4 Total resources expended Net (outgoing) / incoming resources Total funds brought forward from 2017/8 Total funds carried forward |
2022-23 £ 1067 30529 0 |
|---|---|
| 31596 | |
| (585) (10967) (11393) |
|
| (22945) | |
| (8651) 20274 |
|
| 28925 |
The notes on pages 6 to 9 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Balance Sheet as at 31 August 2022
| Notes Current assets Stock 6 Debtors 7 Cash at bank and in hand Creditors:amounts due within one year 8 Fund balances Unrestricted Funds 9 |
2022-23 £ 337 967 38294 39598 (10673) 28925 28925 |
2021-22 £ 406 1505 19590 |
|---|---|---|
| 21500 (1227) |
||
| 20274 | ||
| 20274 |
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
1 Accounting policies
(a)
Accounting convention
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
(b) Resources expended
Expenditure is included on an accruals basis.
(c) Fund accounting
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
(d) Stock
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
2 Voluntary income and associated costs
Individual school fundraising
2022-23
| Junior Disco (2023) Christmas Cards Junior Disco (2022) Junior Tea towel Fundraiser (2022) 2021-22 Junior Disco Junior Tea towel Fundraiser |
Income £ 755 302 0 10 1067 Income £ 599 906 1505 |
Expenditure £ (312) 0 (81) (192) (585) Expenditure £ (237) (768) (1005) |
Net £ 443 302 (81) (182) |
|---|---|---|---|
| 482 | |||
| Net £ 362 138 |
|||
| 500 |
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
3 Activities for generating funds and associated costs
| 2022-23 May ball Matched funding SHU Spring fete Spooktacular Bag2School Unused funding 20-21 Lottery Summer ball 2022 Easyfundraising Amazon smile Bank account interest Administration costs 2021-22 October ball Matched funding SHU Easter fete Halloween day Christmas cards Bag2School Easyfundraising Lottery Amazon Smile Administration costs Summer ball |
Income £ 16544 4421 2427 3660 1448 799 524 327 200 100 79 1 0 30529 Income £ 19593 3920 1426 2850 897 1839 622 271 194 58 0 10315 41985 |
Expenditure £ 8933 0 0 1822 60 0 0 0 0 0 0 0 152 10967 Expenditure £ 12483 0 0 1711 140 1181 0 0 0 0 323 11885 27724 |
Net £ 7612 4421 2427 1837 1388 799 524 327 200 100 79 1 (152) |
|---|---|---|---|
| 19562 | |||
| Net £ 7110 3920 1426 1139 757 658 622 271 194 58 -323 -1570 |
|||
| 14262 |
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
4 Charitable activities and associated Income
Expenditure on charitable activities:
| Geography: iSandbox Geography STEM technical Lego IJS Pool table: Sixth form centre Sixth Form EYFS: Outdoor carpet & flooring IJS Food tech kitchen equipment IJS Design Technology equipment Design Technology Y2 Outdoor classroom IJS Christmas books IJS Playground equipment IJS Theatre spotlights x 6 Performing arts Teqball x 5 tables Sports Kiln Arts Outdoor kitchen Juniors High play table set Juniors Thermal camera x 2 Science Netball posts Sports Outdoor play equipment Juniors Costumes Performing arts Tricycle x 2 Juniors Junior bench Juniors Science (outstanding) Science Juniors (outstanding) Juniors Outdoor strategy games Juniors Jubilee coins Juniors Portable PA system Juniors Model rollercoaster Science Santa gifts Juniors Storage shed Juniors Infant buddy bench Juniors |
2022-23 £ 7140 1000 900 500 500 430 439 284 200 |
|---|---|
| 11393 | |
| 2021-22 £ 8546 5399 4908 2502 1488 1414 1116 861 600 588 535 520 518 401 352 339 337 214 170 130 |
|
| 30224 |
5 Staff Costs
No staff are employed by the charity and hence no staff costs have been expended.
6. Stock
8
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
| Wine 7.Debtors Second hand uniform LVS Ascot: May ball table LVS Ascot: Junior disco LVS Ascot: Junior tea towels 8.Creditors: amounts due within one year Geography: iSandbox STEM technical Lego Pool table: Sixth form centre EYFS: Outdoor carpet & flooring Food tech kitchen equipment Football goals (outstanding 2022) Junior playground equipment Laithwaites (wine for summer ball) Juniors (2022) Science (2022) |
2022-23 £ 337 337 2022-23 £ (167) (800) (0) (0) (967) 2022-23 £ 7140 1000 900 500 500 440 193 0 0 0 10673 |
2021-22 £ 406 |
|
|---|---|---|---|
| 406 | |||
| 2021-22 £ (599) (906) (599) (906) (1505) 2021-22 £ 0 0 0 0 0 440 0 189 78 520 1227 |
|||
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
9. Funds
| Unrestricted General Junior Total Funds |
At 1 Sept 2022 £ 18,561 500 19061 |
Income £ 30,529 1067 31,534 |
Expenditure £ (22,360) (585) **(23,852) ** |
At 31 Aug 2023 Reserves Policy Available Funds 26,731 4,000 22,731 981 0 981 27,712 4,000 23,712 |
|---|---|---|---|---|
9 Related Party Transactions
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
LVS Ascot PTFA
Charity number: 1095778
Annual Report and Financial Statements for the year ended 31 August 2023
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees’ Report | 2 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Accounts | 6 |
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Legal and Administrative Information
Trustees: Amanda Hamilton-Martin Chair Jen Von Strohe Vice-Chair (to August 2023) Sophie Holt Secretary Zoe Stewart Treasurer Lindi Norgate Trustee Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Trustees’ Report for the year ended 31 August 2023
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
Objectives and Activities
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
-
Developing effective relationships between the staff, parents and others associated with the school;
-
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Activities and achievement of objectives
Fundraising Events: Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of £19,735 , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
-
May Ball: £7612
-
Second Hand Uniform: £2427
-
Spring Fayre: £1837
-
Bag2School: £799
-
Matched funding: £4421
-
Spooks and Sparkles: £1388
Funding : We have provided a wide range of grants to the school this year totalling £11,393 , including:
-
Sixth form centre: £900
-
Geography: £7140
-
Juniors: Outdoor equipment; sports equipment & others: £2923
-
Design Technology: £430
Corporate Donors and Volunteers
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Financial Review
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
Reserves policy and Reserves
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled £23,242 at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
Structure, Governance and Management
Trustees and organisation
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
Zoe Stewart, Treasurer
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
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LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Statement of Financial Activities for the year ended 31 August 2023
| Notes Incoming Resources: Incoming resources from generated funds: Voluntary income 2 Activities for generating funds 3 Incoming resources from charitable activities 4 Total incoming resources Resources Expended Cost of generating funds: Cost of generating voluntary income 2 Fundraising trading: cost of goods sold and other costs 3 Charitable activities 4 Total resources expended Net (outgoing) / incoming resources Total funds brought forward from 2017/8 Total funds carried forward |
2022-23 £ 1067 30529 0 |
|---|---|
| 31596 | |
| (585) (10967) (11393) |
|
| (22945) | |
| (8651) 20274 |
|
| 28925 |
The notes on pages 6 to 9 form part of these accounts.
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
Balance Sheet as at 31 August 2022
| Notes Current assets Stock 6 Debtors 7 Cash at bank and in hand Creditors:amounts due within one year 8 Fund balances Unrestricted Funds 9 |
2022-23 £ 337 967 38294 39598 (10673) 28925 28925 |
2021-22 £ 406 1505 19590 |
|---|---|---|
| 21500 (1227) |
||
| 20274 | ||
| 20274 |
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
1 Accounting policies
(a) Accounting convention
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
(b) Resources expended
Expenditure is included on an accruals basis.
(c) Fund accounting
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
(d) Stock
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
2 Voluntary income and associated costs
Individual school fundraising
| 2022-23 Junior Disco (2023) Christmas Cards Junior Disco (2022) Junior Tea towel Fundraiser (2022) 2021-22 Junior Disco Junior Tea towel Fundraiser |
Income £ 755 302 0 10 1067 Income £ 599 906 1505 |
Expenditure £ (312) 0 (81) (192) (585) Expenditure £ (237) (768) (1005) |
Net £ 443 302 (81) (182) |
|---|---|---|---|
| 482 | |||
| Net £ 362 138 |
|||
| 500 |
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
3 Activities for generating funds and associated costs
| 2022-23 May ball Matched funding SHU Spring fete Spooktacular Bag2School Unused funding 20-21 Lotery Summer ball 2022 Easyfundraising Amazon smile Bank account interest Administration costs 2021-22 October ball Matched funding SHU Easter fete Halloween day Christmas cards Bag2School Easyfundraising Lottery Amazon Smile Administration costs Summer ball |
Income £ 16544 4421 2427 3660 1448 799 524 327 200 100 79 1 0 30529 Income £ 19593 3920 1426 2850 897 1839 622 271 194 58 0 10315 41985 |
Expenditure £ 8933 0 0 1822 60 0 0 0 0 0 0 0 152 10967 Expenditure £ 12483 0 0 1711 140 1181 0 0 0 0 323 11885 27724 |
Net £ 7612 4421 2427 1837 1388 799 524 327 200 100 79 1 (152) |
|---|---|---|---|
| 19562 | |||
| Net £ 7110 3920 1426 1139 757 658 622 271 194 58 -323 -1570 |
|||
| 14262 |
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
4 Charitable activities and associated Income
Expenditure on charitable activities:
| Geography: iSandbox Geography STEM technical Lego IJS Pool table: Sixth form centre Sixth Form EYFS: Outdoor carpet & fooring IJS Food tech kitchen equipment IJS Design Technology equipment Design Technology Y2 Outdoor classroom IJS Christmas books IJS Playground equipment IJS Theatre spotlights x 6 Performing arts Teqball x 5 tables Sports Kiln Arts Outdoor kitchen Juniors High play table set Juniors Thermal camera x 2 Science Netball posts Sports Outdoor play equipment Juniors Costumes Performing arts Tricycle x 2 Juniors Junior bench Juniors Science (outstanding) Science Juniors (outstanding) Juniors Outdoor strategy games Juniors Jubilee coins Juniors Portable PA system Juniors Model rollercoaster Science Santa gifts Juniors Storage shed Juniors Infant buddy bench Juniors |
2022-23 £ 7140 1000 900 500 500 430 439 284 200 |
|---|---|
| 11393 | |
| 2021-22 £ 8546 5399 4908 2502 1488 1414 1116 861 600 588 535 520 518 401 352 339 337 214 170 130 |
|
| 30224 |
5 Staff Costs
No staff are employed by the charity and hence no staff costs have been expended.
6. Stock
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
| Wine 7. Debtors Second hand uniform LVS Ascot: May ball table LVS Ascot: Junior disco LVS Ascot: Junior tea towels 8. Creditors: amounts due within one year Geography: iSandbox STEM technical Lego Pool table: Sixth form centre EYFS: Outdoor carpet & fooring Food tech kitchen equipment Football goals (outstanding 2022) Junior playground equipment Laithwaites (wine for summer ball) Juniors (2022) Science (2022) |
2022-23 £ 337 337 2022-23 £ (167) (800) (0) (0) (967) 2022-23 £ 7140 1000 900 500 500 440 193 0 0 0 10673 |
2021-22 £ 406 |
|
|---|---|---|---|
| 406 | |||
| 2021-22 £ (599) (906) (599) (906) (1505) 2021-22 £ 0 0 0 0 0 440 0 189 78 520 1227 |
|||
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
LVS PTFA Annual report and financial statements for the year ended 31 August 2023
9. Funds
| Unrestricted General Junior Total Funds |
At 1 Sept 2022 £ 18,561 500 19061 |
Income £ 30,529 1067 31,534 |
Expenditure £ (22,360) (585) (23,852) |
At 31 Aug 2023 Reserves Policy Available Funds 26,731 4,000 22,731 981 0 981 |
|---|---|---|---|---|
| 27,712 4,000 23,712 |
9 Related Party Transactions
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
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Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR