**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## P
## **LVS Ascot PTFA**
**Charity number: 1095778**
**Annual Report and Financial Statements** for the year ended 31 August 2023
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
|**Contents**||
|---|---|
||Page|
|Legal and Administrative Information|1|
|Trustees’ Report|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Accounts|6|
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Legal and Administrative Information**
Trustees: Amanda Hamilton-Martin _Chair Jen Von Strohe Vice-Chair (to August 2023)_ Sophie Holt _Secretary_ Zoe Stewart _Treasurer_ Lindi Norgate _Trustee_ Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Trustees’ Report for the year ended 31 August 2023**
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
## **Objectives and Activities**
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
1. Developing effective relationships between the staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities and achievement of objectives**
_Fundraising Events:_ Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of **£19,735** , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
- May Ball: £7612
- Second Hand Uniform: £2427
- Spring Fayre: £1837
- Bag2School: £799
- Matched funding: £4421
- Spooks and Sparkles: £1388
_Funding_ : We have provided a wide range of grants to the school this year totalling **£11,393** , including:
- Sixth form centre: £900
- Geography: £7140
- Juniors: Outdoor equipment; sports equipment & others: £2923
- Design Technology: £430
## **Corporate Donors and Volunteers**
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Financial Review**
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
## _Reserves policy and Reserves_
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled **£23,242** at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
## **Structure, Governance and Management**
## _Trustees and organisation_
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
## **Zoe Stewart, Treasurer**
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Statement of Financial Activities for the year ended 31 August 2023**
|Notes
**Incoming Resources:**
Incoming resources from generated funds:
Voluntary income
2
Activities for generating funds
3
Incoming resources from charitable activities
4
**Total incoming resources**
**Resources Expended**
Cost of generating funds:
Cost of generating voluntary income
2
Fundraising trading: cost of goods sold and
other costs
3
Charitable activities
4
**Total resources expended**
**Net (outgoing) / incoming resources**
Total funds brought forward from 2017/8
**Total funds carried forward**|**2022-23**
**£**
**1067**
**30529**
**0**|
|---|---|
||**31596**|
||**(585)**
**(10967)**
**(11393)**|
||**(22945)**|
||**(8651)**
**20274**|
||**28925**|
The notes on pages 6 to 9 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Balance Sheet as at 31 August 2022**
|Notes
**Current assets**
Stock
6
Debtors
7
Cash at bank and in hand
**Creditors:**amounts due within one year
8
**Fund balances**
Unrestricted Funds
9|**2022-23**
**£**
**337**
**967**
**38294**
**39598**
**(10673)**
**28925**
**28925**|2021-22
£
406
1505
19590|
|---|---|---|
|||21500
(1227)|
|||20274|
||||
|||20274|
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **1 Accounting policies**
## (a)
## **Accounting convention**
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
## (b) **Resources expended**
Expenditure is included on an accruals basis.
## (c) **Fund accounting**
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
## (d) **Stock**
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
## **2 Voluntary income and associated costs**
## Individual school fundraising
## **2022-23**
|**Junior Disco (2023)**
**Christmas Cards**
**Junior Disco (2022)**
**Junior Tea towel Fundraiser (2022)**
2021-22
Junior Disco
Junior Tea towel Fundraiser|**Income**
**£**
**755**
**302**
**0**
**10**
**1067**
Income
£
599
906
1505|**Expenditure**
**£**
**(312)**
**0**
**(81)**
**(192)**
**(585)**
Expenditure
£
(237)
(768)
(1005)|**Net**
**£**
**443**
**302**
**(81)**
**(182)**|
|---|---|---|---|
||||**482**|
||||Net
£
362
138|
||||500|
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **3 Activities for generating funds and associated costs**
|**2022-23**
**May ball**
**Matched funding**
**SHU**
**Spring fete**
**Spooktacular**
**Bag2School**
**Unused funding 20-21**
**Lottery**
**Summer ball 2022**
**Easyfundraising**
**Amazon smile**
**Bank account interest**
**Administration costs**
2021-22
October ball
Matched funding
SHU
Easter fete
Halloween day
Christmas cards
Bag2School
Easyfundraising
Lottery
Amazon Smile
Administration costs
Summer ball|**Income**
**£**
**16544**
**4421**
**2427**
**3660**
**1448**
**799**
**524**
**327**
**200**
**100**
**79**
**1**
**0**
**30529**
Income
£
19593
3920
1426
2850
897
1839
622
271
194
58
0
10315
41985|**Expenditure**
**£**
**8933**
**0**
**0**
**1822**
**60**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**152**
**10967**
Expenditure
£
12483
0
0
1711
140
1181
0
0
0
0
323
11885
27724|**Net**
**£**
**7612**
**4421**
**2427**
**1837**
**1388**
**799**
**524**
**327**
**200**
**100**
**79**
**1**
**(152)**|
|---|---|---|---|
||||**19562**|
||||Net
£
7110
3920
1426
1139
757
658
622
271
194
58
-323
-1570|
||||14262|
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **4 Charitable activities and associated Income**
Expenditure on charitable activities:
|**Geography: iSandbox**
**Geography**
**STEM technical Lego**
**IJS**
**Pool table: Sixth form centre**
**Sixth Form**
**EYFS: Outdoor carpet & flooring**
**IJS**
**Food tech kitchen equipment**
**IJS**
**Design Technology equipment**
**Design Technology**
**Y2 Outdoor classroom**
**IJS**
**Christmas books**
**IJS**
**Playground equipment**
**IJS**
Theatre spotlights x 6
Performing arts
Teqball x 5 tables
Sports
Kiln
Arts
Outdoor kitchen
Juniors
High play table set
Juniors
Thermal camera x 2
Science
Netball posts
Sports
Outdoor play equipment
Juniors
Costumes
Performing arts
Tricycle x 2
Juniors
Junior bench
Juniors
Science (outstanding)
Science
Juniors (outstanding)
Juniors
Outdoor strategy games
Juniors
Jubilee coins
Juniors
Portable PA system
Juniors
Model rollercoaster
Science
Santa gifts
Juniors
Storage shed
Juniors
Infant buddy bench
Juniors|**2022-23**
**£**
**7140**
**1000**
**900**
**500**
**500**
**430**
**439**
**284**
**200**|
|---|---|
||**11393**|
||2021-22
£
8546
5399
4908
2502
1488
1414
1116
861
600
588
535
520
518
401
352
339
337
214
170
130|
||30224|
## **5 Staff Costs**
No staff are employed by the charity and hence no staff costs have been expended.
**6. Stock**
8
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
|**Wine**
**7.Debtors**
**Second hand uniform**
**LVS Ascot: May ball table**
LVS Ascot: Junior disco
LVS Ascot: Junior tea towels
**8.Creditors: amounts due within one year**
**Geography: iSandbox**
**STEM technical Lego**
**Pool table: Sixth form centre**
**EYFS: Outdoor carpet & flooring**
**Food tech kitchen equipment**
**Football goals (outstanding 2022)**
**Junior playground equipment**
Laithwaites (wine for summer ball)
Juniors (2022)
Science (2022)||**2022-23**
**£**
**337**
**337**
**2022-23**
**£**
**(167)**
**(800)**
(0)
(0)
**(967)**
**2022-23**
**£**
**7140**
**1000**
**900**
**500**
**500**
**440**
**193**
**0**
**0**
**0**
**10673**|2021-22
£
406|
|---|---|---|---|
||||406|
||||2021-22
£
(599)
(906)
(599)
(906)
(1505)
2021-22
£
0
0
0
0
0
440
0
189
78
520
1227|
|||||
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **9. Funds**
|**Unrestricted**
General
Junior
**Total Funds**|At
1 Sept
2022
£
18,561
500
**19061**|Income
£
30,529
1067
**31,534**|Expenditure
£
(22,360)
(585)
**(23,852) **|At
31 Aug
2023
Reserves
Policy
**Available**
**Funds**
26,731
4,000
**22,731**
981
0
**981**
**27,712**
**4,000**
**23,712**|
|---|---|---|---|---|
## **9 Related Party Transactions**
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## P
## **LVS Ascot PTFA**
**Charity number: 1095778**
**Annual Report and Financial Statements** for the year ended 31 August 2023
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
|**Contents**||
|---|---|
||Page|
|Legal and Administrative Information|1|
|Trustees’ Report|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Accounts|6|
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Legal and Administrative Information**
Trustees: Amanda Hamilton-Martin _Chair Jen Von Strohe Vice-Chair (to August 2023)_ Sophie Holt _Secretary_ Zoe Stewart _Treasurer_ Lindi Norgate _Trustee_ Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Trustees’ Report for the year ended 31 August 2023**
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
## **Objectives and Activities**
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
1. Developing effective relationships between the staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities and achievement of objectives**
_Fundraising Events:_ Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of **£19,735** , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
- May Ball: £7612
- Second Hand Uniform: £2427
- Spring Fayre: £1837
- Bag2School: £799
- Matched funding: £4421
- Spooks and Sparkles: £1388
_Funding_ : We have provided a wide range of grants to the school this year totalling **£11,393** , including:
- Sixth form centre: £900
- Geography: £7140
- Juniors: Outdoor equipment; sports equipment & others: £2923
- Design Technology: £430
## **Corporate Donors and Volunteers**
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Financial Review**
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
## _Reserves policy and Reserves_
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled **£23,242** at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
## **Structure, Governance and Management**
## _Trustees and organisation_
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
## **Zoe Stewart, Treasurer**
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Statement of Financial Activities for the year ended 31 August 2023**
|Notes
**Incoming Resources:**
Incoming resources from generated funds:
Voluntary income
2
Activities for generating funds
3
Incoming resources from charitable activities
4
**Total incoming resources**
**Resources Expended**
Cost of generating funds:
Cost of generating voluntary income
2
Fundraising trading: cost of goods sold and
other costs
3
Charitable activities
4
**Total resources expended**
**Net (outgoing) / incoming resources**
Total funds brought forward from 2017/8
**Total funds carried forward**|**2022-23**
**£**
**1067**
**30529**
**0**|
|---|---|
||**31596**|
||**(585)**
**(10967)**
**(11393)**|
||**(22945)**|
||**(8651)**
**20274**|
||**28925**|
The notes on pages 6 to 9 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Balance Sheet as at 31 August 2022**
|Notes
**Current assets**
Stock
6
Debtors
7
Cash at bank and in hand
**Creditors:**amounts due within one year
8
**Fund balances**
Unrestricted Funds
9|**2022-23**
**£**
**337**
**967**
**38294**
**39598**
**(10673)**
**28925**
**28925**|2021-22
£
406
1505
19590|
|---|---|---|
|||21500
(1227)|
|||20274|
||||
|||20274|
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **1 Accounting policies**
## (a)
## **Accounting convention**
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
## (b) **Resources expended**
Expenditure is included on an accruals basis.
## (c) **Fund accounting**
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
## (d) **Stock**
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
## **2 Voluntary income and associated costs**
## Individual school fundraising
## **2022-23**
|**Junior Disco (2023)**
**Christmas Cards**
**Junior Disco (2022)**
**Junior Tea towel Fundraiser (2022)**
2021-22
Junior Disco
Junior Tea towel Fundraiser|**Income**
**£**
**755**
**302**
**0**
**10**
**1067**
Income
£
599
906
1505|**Expenditure**
**£**
**(312)**
**0**
**(81)**
**(192)**
**(585)**
Expenditure
£
(237)
(768)
(1005)|**Net**
**£**
**443**
**302**
**(81)**
**(182)**|
|---|---|---|---|
||||**482**|
||||Net
£
362
138|
||||500|
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **3 Activities for generating funds and associated costs**
|**2022-23**
**May ball**
**Matched funding**
**SHU**
**Spring fete**
**Spooktacular**
**Bag2School**
**Unused funding 20-21**
**Lottery**
**Summer ball 2022**
**Easyfundraising**
**Amazon smile**
**Bank account interest**
**Administration costs**
2021-22
October ball
Matched funding
SHU
Easter fete
Halloween day
Christmas cards
Bag2School
Easyfundraising
Lottery
Amazon Smile
Administration costs
Summer ball|**Income**
**£**
**16544**
**4421**
**2427**
**3660**
**1448**
**799**
**524**
**327**
**200**
**100**
**79**
**1**
**0**
**30529**
Income
£
19593
3920
1426
2850
897
1839
622
271
194
58
0
10315
41985|**Expenditure**
**£**
**8933**
**0**
**0**
**1822**
**60**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**152**
**10967**
Expenditure
£
12483
0
0
1711
140
1181
0
0
0
0
323
11885
27724|**Net**
**£**
**7612**
**4421**
**2427**
**1837**
**1388**
**799**
**524**
**327**
**200**
**100**
**79**
**1**
**(152)**|
|---|---|---|---|
||||**19562**|
||||Net
£
7110
3920
1426
1139
757
658
622
271
194
58
-323
-1570|
||||14262|
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **4 Charitable activities and associated Income**
Expenditure on charitable activities:
|**Geography: iSandbox**
**Geography**
**STEM technical Lego**
**IJS**
**Pool table: Sixth form centre**
**Sixth Form**
**EYFS: Outdoor carpet & flooring**
**IJS**
**Food tech kitchen equipment**
**IJS**
**Design Technology equipment**
**Design Technology**
**Y2 Outdoor classroom**
**IJS**
**Christmas books**
**IJS**
**Playground equipment**
**IJS**
Theatre spotlights x 6
Performing arts
Teqball x 5 tables
Sports
Kiln
Arts
Outdoor kitchen
Juniors
High play table set
Juniors
Thermal camera x 2
Science
Netball posts
Sports
Outdoor play equipment
Juniors
Costumes
Performing arts
Tricycle x 2
Juniors
Junior bench
Juniors
Science (outstanding)
Science
Juniors (outstanding)
Juniors
Outdoor strategy games
Juniors
Jubilee coins
Juniors
Portable PA system
Juniors
Model rollercoaster
Science
Santa gifts
Juniors
Storage shed
Juniors
Infant buddy bench
Juniors|**2022-23**
**£**
**7140**
**1000**
**900**
**500**
**500**
**430**
**439**
**284**
**200**|
|---|---|
||**11393**|
||2021-22
£
8546
5399
4908
2502
1488
1414
1116
861
600
588
535
520
518
401
352
339
337
214
170
130|
||30224|
## **5 Staff Costs**
No staff are employed by the charity and hence no staff costs have been expended.
**6. Stock**
8
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
|**Wine**
**7.Debtors**
**Second hand uniform**
**LVS Ascot: May ball table**
LVS Ascot: Junior disco
LVS Ascot: Junior tea towels
**8.Creditors: amounts due within one year**
**Geography: iSandbox**
**STEM technical Lego**
**Pool table: Sixth form centre**
**EYFS: Outdoor carpet & flooring**
**Food tech kitchen equipment**
**Football goals (outstanding 2022)**
**Junior playground equipment**
Laithwaites (wine for summer ball)
Juniors (2022)
Science (2022)||**2022-23**
**£**
**337**
**337**
**2022-23**
**£**
**(167)**
**(800)**
(0)
(0)
**(967)**
**2022-23**
**£**
**7140**
**1000**
**900**
**500**
**500**
**440**
**193**
**0**
**0**
**0**
**10673**|2021-22
£
406|
|---|---|---|---|
||||406|
||||2021-22
£
(599)
(906)
(599)
(906)
(1505)
2021-22
£
0
0
0
0
0
440
0
189
78
520
1227|
|||||
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **9. Funds**
|**Unrestricted**
General
Junior
**Total Funds**|At
1 Sept
2022
£
18,561
500
**19061**|Income
£
30,529
1067
**31,534**|Expenditure
£
(22,360)
(585)
**(23,852) **|At
31 Aug
2023
Reserves
Policy
**Available**
**Funds**
26,731
4,000
**22,731**
981
0
**981**
**27,712**
**4,000**
**23,712**|
|---|---|---|---|---|
## **9 Related Party Transactions**
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **LVS Ascot PTFA**
**Charity number: 1095778**
**Annual Report and Financial Statements** for the year ended 31 August 2023
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Contents**
||Page|
|---|---|
|Legal and Administrative Information|1|
|Trustees’ Report|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Accounts|6|
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Legal and Administrative Information**
Trustees: Amanda Hamilton-Martin _Chair Jen Von Strohe Vice-Chair (to August 2023)_ Sophie Holt _Secretary_ Zoe Stewart _Treasurer_ Lindi Norgate _Trustee_ Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Trustees’ Report for the year ended 31 August 2023**
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2022-23.
## **Objectives and Activities**
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
1. Developing effective relationships between the staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities and achievement of objectives**
_Fundraising Events:_ Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of **£19,735** , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
- May Ball: £7612
- Second Hand Uniform: £2427
- Spring Fayre: £1837
- Bag2School: £799
- Matched funding: £4421
- Spooks and Sparkles: £1388
_Funding_ : We have provided a wide range of grants to the school this year totalling **£11,393** , including:
- Sixth form centre: £900
- Geography: £7140
- Juniors: Outdoor equipment; sports equipment & others: £2923
- Design Technology: £430
## **Corporate Donors and Volunteers**
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Financial Review**
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-23 was very successful. Our International Spring Fayre brought many parents and students into the school where they enjoyed stalls, bouncy castles, international food, and even got to hold snakes, lizards, and tortoises thanks to Berkshire Reptile Rescue. The May Ball was held in the Castle Hotel in Windsor for the first time, and while we broke even on our ticket sales, we made a fantastic profit through the silent auction and raffle.
We continued with second hand uniform sales online, which has proved very successful. We had expected a drop in income due to the new school uniform, and although this gave us a slow start at first we have now started to build up a stock again. We continued to search for new homes for our old uniform stock, with donations going to the PTAs of Owlsmoor Primary School (summer dresses, pinafores, junior blouses), Edgbarrow School (senior blouses), Farnham Heath End School (kilts), College Town Infant & Junior school (grey shorts & trousers) and Lighthouse Woking (grey trousers).
The profit from 2021-22 for two junior fundraising events, needed to be corrected in the finances this year, due to the actual income from the events not matching expectations. These were billed through the school in arears and the final figure was not available at the time of the AGM last year. Similarly, funds which were previously allocated have not been spent, so have been rolled into this year’s funding to be available again.
## _Reserves policy and Reserves_
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled **£23,242** at 31 August 2023, are expected to be utilised to support the charity’s objectives during the next year.
## **Structure, Governance and Management**
## _Trustees and organisation_
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Secretary and Treasurer.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Secretary have notified their intention to stand down at the AGM.
The Treasurer has notified her intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 2[nd] October 2023 and signed on their behalf by:
## **Zoe Stewart, Treasurer**
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Statement of Financial Activities for the year ended 31 August 2023**
|Notes
**Incoming Resources:**
Incoming resources from generated funds:
Voluntary income
2
Activities for generating funds
3
Incoming resources from charitable activities
4
**Total incoming resources**
**Resources Expended**
Cost of generating funds:
Cost of generating voluntary income
2
Fundraising trading: cost of goods sold and
other costs
3
Charitable activities
4
**Total resources expended**
**Net (outgoing) / incoming resources**
Total funds brought forward from 2017/8
**Total funds carried forward**|**2022-23**
**£**
**1067**
**30529**
**0**|
|---|---|
||**31596**|
||**(585)**
**(10967)**
**(11393)**|
||**(22945)**|
||**(8651)**
**20274**|
||**28925**|
The notes on pages 6 to 9 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **Balance Sheet as at 31 August 2022**
|Notes
**Current assets**
Stock
6
Debtors
7
Cash at bank and in hand
**Creditors:**amounts due within one year
8
**Fund balances**
Unrestricted Funds
9|**2022-23**
**£**
**337**
**967**
**38294**
**39598**
**(10673)**
**28925**
**28925**|2021-22
£
406
1505
19590|
|---|---|---|
|||21500
(1227)|
|||20274|
||||
|||20274|
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2023 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **1 Accounting policies**
## (a) **Accounting convention**
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
## (b) **Resources expended**
Expenditure is included on an accruals basis.
## (c) **Fund accounting**
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2023 balances are unrestricted unless otherwise stated.
## (d) **Stock**
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
## **2 Voluntary income and associated costs**
## Individual school fundraising
|**2022-23**
**Junior Disco (2023)**
**Christmas Cards**
**Junior Disco (2022)**
**Junior Tea towel Fundraiser (2022)**
2021-22
Junior Disco
Junior Tea towel Fundraiser|**Income**
**£**
**755**
**302**
**0**
**10**
**1067**
Income
£
599
906
1505|**Expenditure**
**£**
**(312)**
**0**
**(81)**
**(192)**
**(585)**
Expenditure
£
(237)
(768)
(1005)|**Net**
**£**
**443**
**302**
**(81)**
**(182)**|
|---|---|---|---|
||||**482**|
||||Net
£
362
138|
||||500|
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **3 Activities for generating funds and associated costs**
|**2022-23**
May ball
Matched funding
SHU
Spring fete
Spooktacular
Bag2School
**Unused funding 20-21**
Lotery
Summer ball 2022
Easyfundraising
Amazon smile
Bank account interest
**Administration costs**
2021-22
October ball
Matched funding
SHU
Easter fete
Halloween day
Christmas cards
Bag2School
Easyfundraising
Lottery
Amazon Smile
Administration costs
Summer ball|**Income**
**£**
16544
4421
2427
3660
1448
799
**524**
327
200
100
79
1
0
**30529**
Income
£
19593
3920
1426
2850
897
1839
622
271
194
58
0
10315
41985|**Expenditure**
**£**
8933
0
0
1822
60
0
**0**
0
0
0
0
0
**152**
**10967**
Expenditure
£
12483
0
0
1711
140
1181
0
0
0
0
323
11885
27724|**Net**
**£**
7612
4421
2427
**1837**
**1388**
**799**
**524**
**327**
**200**
**100**
**79**
1
**(152)**|
|---|---|---|---|
||||**19562**|
||||Net
£
7110
3920
1426
1139
757
658
622
271
194
58
-323
-1570|
||||14262|
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **4 Charitable activities and associated Income**
Expenditure on charitable activities:
|Geography: iSandbox
Geography
STEM technical Lego
IJS
Pool table: Sixth form centre
Sixth Form
EYFS: Outdoor carpet & fooring
IJS
Food tech kitchen equipment
IJS
Design Technology equipment
**Design Technology**
Y2 Outdoor classroom
IJS
**Christmas books**
IJS
Playground equipment
IJS
Theatre spotlights x 6
Performing arts
Teqball x 5 tables
Sports
Kiln
Arts
Outdoor kitchen
Juniors
High play table set
Juniors
Thermal camera x 2
Science
Netball posts
Sports
Outdoor play equipment
Juniors
Costumes
Performing arts
Tricycle x 2
Juniors
Junior bench
Juniors
Science (outstanding)
Science
Juniors (outstanding)
Juniors
Outdoor strategy games
Juniors
Jubilee coins
Juniors
Portable PA system
Juniors
Model rollercoaster
Science
Santa gifts
Juniors
Storage shed
Juniors
Infant buddy bench
Juniors|**2022-23**
**£**
7140
1000
900
500
500
430
439
**284**
200|
|---|---|
||**11393**|
||2021-22
£
8546
5399
4908
2502
1488
1414
1116
861
600
588
535
520
518
401
352
339
337
214
170
130|
||30224|
## **5 Staff Costs**
No staff are employed by the charity and hence no staff costs have been expended.
## **6. Stock**
8
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
|**Wine**
**7.**
**Debtors**
**Second hand uniform**
**LVS Ascot: May ball table**
LVS Ascot: Junior disco
LVS Ascot: Junior tea towels
**8.**
**Creditors: amounts due within one year**
Geography: iSandbox
STEM technical Lego
Pool table: Sixth form centre
EYFS: Outdoor carpet & fooring
Food tech kitchen equipment
Football goals (outstanding 2022)
Junior playground equipment
Laithwaites (wine for summer ball)
Juniors (2022)
Science (2022)||**2022-23**
**£**
**337**
**337**
**2022-23**
**£**
**(167)**
**(800)**
(0)
(0)
**(967)**
**2022-23**
**£**
7140
1000
900
500
500
440
193
0
0
0
**10673**|2021-22
£
406|
|---|---|---|---|
||||406|
||||2021-22
£
(599)
(906)
(599)
(906)
(1505)
2021-22
£
0
0
0
0
0
440
0
189
78
520
1227|
|||||
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2023**
## **9. Funds**
|**Unrestricted**
General
Junior
**Total Funds**|At
1 Sept
2022
£
18,561
500
**19061**|Income
£
30,529
1067
**31,534**|Expenditure
£
(22,360)
(585)
**(23,852)**|At
31 Aug
2023
Reserves
Policy
**Available**
**Funds**
26,731
4,000
**22,731**
981
0
**981**|
|---|---|---|---|---|
|||||**27,712**
**4,000**
**23,712**|
## **9 Related Party Transactions**
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR