Charity registration number: 1095576
Dramatize Charity
Annual Report and Financial Statements for the Year Ended 31 January 2024
Dramatize Charity
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Statement of Trustees' Responsibilities | 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 15 |
Dramatize Charity
Reference and Administrative Details
Chair K D Davies Trustees K Maidment R Bradley N Armao J L Smith O J Farley Charity Registration Number 1095576 Principal Office 11 Elsdon Road Woking Surrey GU21 3NX Independent Examiner UHY Ross Brooke 31a Charnham Street Hungerford Berkshire RG17 0EJ
Page 1
Dramatize Charity
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 January 2024.
Objectives and activities
Objects and aims
The Activities and Objectives of the year were to:
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To develop our Ashford site, enabling Dramatize to provide more opportunities for our students.
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To build upon our service and branch out into Woking, Surrey.
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To build upon the skill set within the trustee board and to consolidate our governance.
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To engage with a wider audience, raising awareness of our students.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
Objective 1:
We have a fantastic opportunity to create a modern, purposeful, permanent home for Dramatize, offering a varied and fun learning environment for people in Surrey and surrounding counties with learning disabilities aged 18+ who have left education. We have acquired the dilapidated old football changing rooms that are attached to our popular venue in Ashford Recreation Ground. We need to raise £450,000 for a capital conversion project to transform it into a large, bright, fully accessible building. Our capital appeal will address a huge gap in local provision, allowing us to double our capacity, providing an even broader mix of experiences and opportunities. With new offices and meeting space, and two large studios, we can offer more advocacy and support for families too, as well as host community events and performances.
The trustees have been working hard behind the scenes with our Architect on the plans for the expansion of our Ashford Branch. All plans have been submitted to Spelthorne BC and gained approval. We are now working with an external fundraiser to secure the funds needed to enable us to start the project. We look forward to starting the building phase in the near future.
Objective 2: Dramatize successfully expanded into Woking, starting up new provisions and raising awareness within the Woking Borough. This has enabled Dramatize to reach out to more beneficiaries within Surrey and the neighbouring boroughs. We have worked closely with Woking Borough Council to gain our new venue and look forward to further expansion in 2024.
Objective 3: The board have been focusing on each individual role as a trustee and to identify the areas we need to build on as a board for future recruitment. We are proud of the new infrastructure we have in place to ensure the growth of our charity.
Objective 4: Our expansion within Woking has enabled Dramatize to start new professional relationships with local charities such as Woking Lions and Rotary groups. It has also enabled us to gain professional connections with social workers, councillors, county councillors and lots more. This has boosted the awareness for Dramatize’s activities across Surrey and neighbouring boroughs.
Page 2
Dramatize Charity
Trustees' Report (continued)
Chairs report:
Over the past year we have focused on the growth of our charity and what requirements we need in place to enable this to take place, from our policies and procedure to the daily running of our charity. The board are very excited about the growth of Dramatize and our big build project at our Ashford Branch and have spent a lot of time preparing all the documentation required for the planning application.
We look forward to being able to provide more valuable provisions to adults with learning disabilities across Surrey.
In closing I would personally like to take the time to thank our students and their families, staff and board of trustees for their on-going support to the charity and look forward to the year ahead.
Financial review
As at 31st January 2024 the charity accounts show a surplus of funds which are split between restricted and unrestricted funds. The funds will be used to improve the quality of the workshops/day service in the current year.
Our building project and renovations are ongoing and we will continue to raise funds in order to progress with this and thus provide improved facilities.
The charity holds reserves in a number of restricted funds.
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Covid resources - To fund activity packs and workshops throughout COVID to support our students with learning disabilities.
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Sensory garden - To create a new sensory garden at our Ashford venue for our students. This will expand the space for our students to use for horticulture lessons and a space to relax in.
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Workshops - To run workshops within the community for adults with learning disabilities, covering different art platforms and life skills.
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iPads and Apple - To purchase Apple equipment for our students to access workshops online via Zoom to stay within Covid guidelines of isolation.
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Open Mic Night - A nightclub for adults with learning disabilities and emerging artists to socialise in a safe and secure setting and showcase their talents. This project runs every quarter. This activity ceased during the 2022/23 year.
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Mobile Hoist - To input a hoist in our changing places toilet to make it fully accessible for wheelchair users.
The reserves held at 31 January 2024 in each of these funds are as follows:
COVID resources -£Nil Sensory garden -£314 Workshops £Nil iPads and Apple -£Nil Mobile hoist -£Nil
Total restricted: £314
Unrestricted: £38,425
Total reserves held: £38,739
Page 3
Dramatize Charity
Trustees' Report (continued)
Structure, governance and management
Nature of governing document
Dramatize is a Charity which was formed in 2003 and is governed by its Declaration of Trust dated 16th October 2002, as amended by resolution dated 20th September 2021 and as amended on 11th February 2022. The trustees' resolved on this date to change the name from Dramatize Theatre Charity to Dramatize Charity.
The charity is an unincorporated association.
The Board of Trustees are responsible for:
• Sets the policy of the charity and manage policies, processes and decision making for the operational management of Dramatize .
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Determines strategy, including setting key objectives.
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Makes major decisions about the use of finances.
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Sets a framework for human resources policy.
Recruitment and appointment of trustees
At the annual general meeting of the Charity the members shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting.
The declaration of trust states there shall be at least three trustees. Every future trustee shall be appointed for a term of 5 years by a resolution of the trustees passed at a special meeting called under clause K. If a trustee is to be appointed to replace a trustee who is leaving office he or she may be appointed not more than three months before the other trustee leaves office but shall not take office until the other trustee has left office. In such a case the retiring trustee shall not be entitled to vote in favour of his or her own appointment.
In selecting persons to be appointed as trustees, the trustees shall take into account the benefits of appointing a person who through residence, occupation, employment or otherwise has special knowledge of the area of benefit who is able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the objects or the management of the Charity.
If for any reason trustees cannot be appointed in accordance with the foregoing provisions, the statutory power of appointing new or additional trustees shall be exercisable.
Induction and training of trustees
New trustees are briefed on our governing document, the decision making process and the recent financial performance of our charity. Trustees are encouraged to attend our workshops to gain an understanding of the work we do and to attend external training events where these will facilitate the undertaking of their role. The trustees meet quarterly.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 4
Dramatize Charity
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 5
Dramatize Charity
Independent Examiner's Report to the trustees of Dramatize Charity
I report to the trustees on my examination of the accounts of Dramatize Charity for the year ended 31 January 2024.
Responsibilities and basis of report
As the charity trustees of Dramatize Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Dramatize Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Dramatize Charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
Kerry Hawkins, FCCA, UHY Ross Brooke
31a Charnham Street Hungerford Berkshire RG17 0EJ
Date:.............................
Page 6
Dramatize Charity
Statement of Financial Activities for the Year Ended 31 January 2024
| Note Income and Endowments from: Donations and legacies Other income Total income Expenditure on: Charitable activities Other expenditure 6 Total expenditure Net expenditure Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 13 Note Income and Endowments from: Donations and legacies Charitable activities Total income Expenditure on: Charitable activities Other expenditure 6 Total expenditure Net income Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 13 |
Unrestricted funds £ 15,669 11,000 26,669 (6,110) (26,954) (33,064) (6,395) 17,996 11,601 26,824 38,425 Unrestricted funds £ 21,205 - 21,205 (3,358) (15,500) (18,858) 2,347 (554) 1,793 25,031 26,824 |
Restricted funds £ 1,019 - 1,019 (1,071) (1,673) (2,744) (1,725) (17,996) (19,721) 20,035 314 Restricted funds £ 2,928 9,130 12,058 (8,474) (1,268) (9,742) 2,316 554 2,870 17,165 20,035 |
Total 2024 £ 16,688 11,000 |
|---|---|---|---|
| 27,688 | |||
| (7,181) (28,627) |
|||
| (35,808) | |||
| (8,120) - |
|||
| (8,120) 46,859 |
|||
| 38,739 | |||
| Total 2023 £ 24,133 9,130 |
|||
| 33,263 | |||
| (11,832) (16,768) |
|||
| (28,600) | |||
| 4,663 - |
|||
| 4,663 42,196 |
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| 46,859 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 13.
The notes on pages 9 to 15 form an integral part of these financial statements. Page 7
Dramatize Charity
(Registration number: 1095576) Balance Sheet as at 31 January 2024
| Note Fixed assets Tangible assets 10 Current assets Cash at bank and in hand 11 Creditors: Amounts falling due within one year 12 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 13 Unrestricted income funds Unrestricted funds Total funds 13 |
2024 £ 25,269 14,870 (1,400) 13,470 38,739 314 38,425 38,739 |
2023 £ 1,268 46,791 (1,200) |
|---|---|---|
| 45,591 | ||
| 46,859 | ||
| 20,035 26,824 |
||
| 46,859 |
The financial statements on pages 7 to 15 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... K D Davies Chairman
The notes on pages 9 to 15 form an integral part of these financial statements. Page 8
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Dramatize Charity meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Tangible fixed assets
Individual fixed assets costing £100.00 or more are initially recorded at cost.
Page 9
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Motor vehicles 25% straight line Office equipment 25% straight line
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
2 Income from donations and legacies
| Grants, including capital grants; Grants Donations Total for 2024 Grants from other charities Regular giving and capital donations Total for 2023 3 Income from charitable activities Total for 2023 |
Unrestricted funds General £ - 15,669 15,669 - 21,205 21,205 |
Restricted funds £ 1,019 - 1,019 2,928 - 2,928 Restricted funds £ 9,130 |
Total funds £ 1,019 15,669 |
|---|---|---|---|
| 16,688 | |||
| 2,928 21,205 |
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| 24,133 | |||
| Total funds £ 9,130 |
Page 10
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
4 Other income
| Gains on sale of intangible fixed assets for charity's own use Total for 2024 |
Unrestricted funds General £ 11,000 11,000 |
Total funds £ 11,000 |
|---|---|---|
| 11,000 |
5 Expenditure on charitable activities
| Note Services Services Total for 2024 Supplies and materials Services Services Legal and professional fees Total for 2023 |
Unrestricted funds General £ - 6,110 6,110 124 - 2,999 235 3,358 |
Restricted funds £ 1,071 - 1,071 - 8,474 - - 8,474 |
Total funds £ 1,071 6,110 |
|---|---|---|---|
| 7,181 | |||
| 124 8,474 2,999 235 |
|||
| 11,832 |
Page 11
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
6 Other expenditure
| Note Independent examiner fees Examination of the financial statements Repairs and renewals Accountancy fees Management Depreciation of office equipment Depreciation of office equipment Insurance Telephone and fax Computer software and maintenance costs Sundry expenses Motor expenses Marketing/Fundraising Total for 2024 Independent Examiner’s remuneration Accountancy fees Management Depreciation of office equipment Insurance Telephone and fax Computer software and maintenance costs Sundry expenses Motor expenses Advertising Total for 2023 |
Unrestricted funds General £ 1,200 3,145 320 10,633 - 500 783 839 31 151 164 9,188 26,954 1,200 600 9,300 - 1,668 1,622 550 74 293 193 15,500 |
Restricted funds £ - - - - 1,673 - - - - - - - 1,673 - - - 1,268 - - - - - - 1,268 |
Total funds £ 1,200 3,145 320 10,633 1,673 500 783 839 31 151 164 9,188 |
|---|---|---|---|
| 28,627 | |||
| 1,200 600 9,300 1,268 1,668 1,622 550 74 293 193 |
|||
| 16,768 |
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
8 Independent examiner's remuneration
Examination of the financial statements
| 2024 £ 1,200 |
2023 £ 1,200 |
|---|---|
Page 12
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
9 Taxation
The charity is a registered charity and is therefore exempt from taxation.
10 Tangible fixed assets
| Land and buildings £ Furniture and equipment £ Cost At 1 February 2023 - 5,071 Additions 22,552 3,622 Disposals - - At 31 January 2024 22,552 8,693 Depreciation At 1 February 2023 - 3,803 Charge for the year - 2,173 Eliminated on disposals - - At 31 January 2024 - 5,976 Net book value At 31 January 2024 22,552 2,717 At 31 January 2023 - 1,268 Land and buildings is the planning, architect and survey fees for a premises. 11 Cash and cash equivalents Cash at bank 12 Creditors: amounts falling due within one year Accruals |
Land and buildings £ Furniture and equipment £ Cost At 1 February 2023 - 5,071 Additions 22,552 3,622 Disposals - - At 31 January 2024 22,552 8,693 Depreciation At 1 February 2023 - 3,803 Charge for the year - 2,173 Eliminated on disposals - - At 31 January 2024 - 5,976 Net book value At 31 January 2024 22,552 2,717 At 31 January 2023 - 1,268 Land and buildings is the planning, architect and survey fees for a premises. 11 Cash and cash equivalents Cash at bank 12 Creditors: amounts falling due within one year Accruals |
Motor vehicles £ 41,118 - (41,118) - 41,118 - (41,118) - - - 2024 £ 14,870 2024 £ 1,400 |
Motor vehicles £ 41,118 - (41,118) - 41,118 - (41,118) - - - 2024 £ 14,870 2024 £ 1,400 |
Total £ 46,189 26,174 (41,118) 31,245 44,921 2,173 (41,118) 5,976 25,269 1,268 2023 £ 46,791 |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| 2024 £ 14,870 2024 £ 1,400 |
||||
| 2023 £ 1,200 |
Page 13
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
13 Funds
| Unrestricted funds General Unrestricted Restricted funds COVID resources Sensory Garden Workshops IPads and Apple Mobile hoist Total restricted funds Total funds Unrestricted funds General Unrestricted Restricted Open Mic Night COVID resources Sensory Garden Workshops IPads and Apple Mobile hoist Legal Total restricted funds Total funds |
Balance at 1 February 2023 £ 26,824 402 1,401 8,918 1,314 8,000 20,035 46,859 Balance at 1 February 2022 £ 25,031 - 402 3,212 2,969 2,582 8,000 - 17,165 42,196 |
Incoming resources £ 26,669 - - 1,019 - - 1,019 27,688 Incoming resources £ 21,205 - - 2,400 9,131 - - 528 12,059 33,264 |
Resources expended £ (33,064) (439) (1,087) 49 (1,267) - (2,744) (35,808) Resources expended £ (18,859) (89) - (4,211) (3,182) (1,268) - (992) (9,742) (28,601) |
Transfers £ 17,996 37 - (9,986) (47) (8,000) (17,996) - Transfers £ (553) 89 - - - - - 464 553 - |
Balance at 31 January 2024 £ 38,425 - 314 - - - |
|---|---|---|---|---|---|
| 314 | |||||
| 38,739 | |||||
| Balance at 31 January 2023 £ 26,824 - 402 1,401 8,918 1,314 8,000 - |
|||||
| 20,035 | |||||
| 46,859 |
Page 14
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)
14 Analysis of net assets between funds
| 14 Analysis of net assets between funds | |||
|---|---|---|---|
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 24,053 15,772 (1,400) 38,425 Unrestricted funds General £ - 28,024 (1,200) 26,824 |
Restricted funds £ 1,216 (902) - 314 Restricted funds £ 1,268 18,767 - 20,035 |
Total funds at 31 January 2024 £ 25,269 14,870 (1,400) |
| 38,739 | |||
| Total funds at 31 January 2023 £ 1,268 46,791 (1,200) |
|||
| 46,859 |
Page 15
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Signature 1
Signed by Karen Denise Davies using authentication code dkNvL3pHaGsxS3pS at IP address 82.132.231.113, on 2024/10/24 12:45:02 Z.
Karen Denise Davies's e-mail address is: karen@dramatize.co.uk.