Charity registration number: 1095576
## Dramatize Charity
Annual Report and Financial Statements for the Year Ended 31 January 2024
## **Dramatize Charity**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 4|
|Statement of Trustees' Responsibilities|5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 15|
## **Dramatize Charity**
## **Reference and Administrative Details**
**Chair** K D Davies **Trustees** K Maidment R Bradley N Armao J L Smith O J Farley **Charity Registration Number** 1095576 **Principal Office** 11 Elsdon Road Woking Surrey GU21 3NX **Independent Examiner** UHY Ross Brooke 31a Charnham Street Hungerford Berkshire RG17 0EJ
Page 1
## **Dramatize Charity**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 January 2024.
## **Objectives and activities**
## _**Objects and aims**_
The Activities and Objectives of the year were to:
1. To develop our Ashford site, enabling Dramatize to provide more opportunities for our students.
2. To build upon our service and branch out into Woking, Surrey.
3. To build upon the skill set within the trustee board and to consolidate our governance.
4. To engage with a wider audience, raising awareness of our students.
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
Objective 1:
We have a fantastic opportunity to create a modern, purposeful, permanent home for Dramatize, offering a varied and fun learning environment for people in Surrey and surrounding counties with learning disabilities aged 18+ who have left education. We have acquired the dilapidated old football changing rooms that are attached to our popular venue in Ashford Recreation Ground. We need to raise £450,000 for a capital conversion project to transform it into a large, bright, fully accessible building. Our capital appeal will address a huge gap in local provision, allowing us to double our capacity, providing an even broader mix of experiences and opportunities. With new offices and meeting space, and two large studios, we can offer more advocacy and support for families too, as well as host community events and performances.
The trustees have been working hard behind the scenes with our Architect on the plans for the expansion of our Ashford Branch. All plans have been submitted to Spelthorne BC and gained approval. We are now working with an external fundraiser to secure the funds needed to enable us to start the project. We look forward to starting the building phase in the near future.
Objective 2: Dramatize successfully expanded into Woking, starting up new provisions and raising awareness within the Woking Borough. This has enabled Dramatize to reach out to more beneficiaries within Surrey and the neighbouring boroughs. We have worked closely with Woking Borough Council to gain our new venue and look forward to further expansion in 2024.
Objective 3: The board have been focusing on each individual role as a trustee and to identify the areas we need to build on as a board for future recruitment. We are proud of the new infrastructure we have in place to ensure the growth of our charity.
Objective 4: Our expansion within Woking has enabled Dramatize to start new professional relationships with local charities such as Woking Lions and Rotary groups. It has also enabled us to gain professional connections with social workers, councillors, county councillors and lots more. This has boosted the awareness for Dramatize’s activities across Surrey and neighbouring boroughs.
Page 2
## **Dramatize Charity**
## **Trustees' Report (continued)**
## **Chairs report:**
Over the past year we have focused on the growth of our charity and what requirements we need in place to enable this to take place, from our policies and procedure to the daily running of our charity. The board are very excited about the growth of Dramatize and our big build project at our Ashford Branch and have spent a lot of time preparing all the documentation required for the planning application.
We look forward to being able to provide more valuable provisions to adults with learning disabilities across Surrey.
In closing I would personally like to take the time to thank our students and their families, staff and board of trustees for their on-going support to the charity and look forward to the year ahead.
## **Financial review**
As at 31st January 2024 the charity accounts show a surplus of funds which are split between restricted and unrestricted funds. The funds will be used to improve the quality of the workshops/day service in the current year.
Our building project and renovations are ongoing and we will continue to raise funds in order to progress with this and thus provide improved facilities.
The charity holds reserves in a number of restricted funds.
1. Covid resources - To fund activity packs and workshops throughout COVID to support our students with learning disabilities.
2. Sensory garden - To create a new sensory garden at our Ashford venue for our students. This will expand the space for our students to use for horticulture lessons and a space to relax in.
3. Workshops - To run workshops within the community for adults with learning disabilities, covering different art platforms and life skills.
4. iPads and Apple - To purchase Apple equipment for our students to access workshops online via Zoom to stay within Covid guidelines of isolation.
5. Open Mic Night - A nightclub for adults with learning disabilities and emerging artists to socialise in a safe and secure setting and showcase their talents. This project runs every quarter. This activity ceased during the 2022/23 year.
6. Mobile Hoist - To input a hoist in our changing places toilet to make it fully accessible for wheelchair users.
The reserves held at 31 January 2024 in each of these funds are as follows:
COVID resources -£Nil Sensory garden -£314 Workshops £Nil iPads and Apple -£Nil Mobile hoist -£Nil
Total restricted: £314
Unrestricted: £38,425
Total reserves held: £38,739
Page 3
## **Dramatize Charity**
## **Trustees' Report (continued)**
## **Structure, governance and management**
## _**Nature of governing document**_
Dramatize is a Charity which was formed in 2003 and is governed by its Declaration of Trust dated 16th October 2002, as amended by resolution dated 20th September 2021 and as amended on 11th February 2022. The trustees' resolved on this date to change the name from Dramatize Theatre Charity to Dramatize Charity.
The charity is an unincorporated association.
The Board of Trustees are responsible for:
• Sets the policy of the charity and manage policies, processes and decision making for the operational management of Dramatize .
- Determines strategy, including setting key objectives.
- Makes major decisions about the use of finances.
- Sets a framework for human resources policy.
## _**Recruitment and appointment of trustees**_
At the annual general meeting of the Charity the members shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting.
The declaration of trust states there shall be at least three trustees. Every future trustee shall be appointed for a term of 5 years by a resolution of the trustees passed at a special meeting called under clause K. If a trustee is to be appointed to replace a trustee who is leaving office he or she may be appointed not more than three months before the other trustee leaves office but shall not take office until the other trustee has left office. In such a case the retiring trustee shall not be entitled to vote in favour of his or her own appointment.
In selecting persons to be appointed as trustees, the trustees shall take into account the benefits of appointing a person who through residence, occupation, employment or otherwise has special knowledge of the area of benefit who is able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the objects or the management of the Charity.
If for any reason trustees cannot be appointed in accordance with the foregoing provisions, the statutory power of appointing new or additional trustees shall be exercisable.
## _**Induction and training of trustees**_
New trustees are briefed on our governing document, the decision making process and the recent financial performance of our charity. Trustees are encouraged to attend our workshops to gain an understanding of the work we do and to attend external training events where these will facilitate the undertaking of their role. The trustees meet quarterly.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 4
## **Dramatize Charity**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 5
## **Dramatize Charity**
## **Independent Examiner's Report to the trustees of Dramatize Charity**
I report to the trustees on my examination of the accounts of Dramatize Charity for the year ended 31 January 2024.
## **Responsibilities and basis of report**
As the charity trustees of Dramatize Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Dramatize Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Dramatize Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
Kerry Hawkins, FCCA, UHY Ross Brooke
31a Charnham Street Hungerford Berkshire RG17 0EJ
Date:.............................
Page 6
## **Dramatize Charity**
## **Statement of Financial Activities for the Year Ended 31 January 2024**
|**Note**
**Income and Endowments from:**
Donations and legacies
Other income
Total income
**Expenditure on:**
Charitable activities
Other expenditure
6
Total expenditure
Net expenditure
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
13
**Note**
**Income and Endowments from:**
Donations and legacies
Charitable activities
Total income
**Expenditure on:**
Charitable activities
Other expenditure
6
Total expenditure
Net income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
13|**Unrestricted**
**funds**
**£**
15,669
11,000
26,669
(6,110)
(26,954)
(33,064)
(6,395)
17,996
11,601
26,824
38,425
**Unrestricted**
**funds**
**£**
21,205
-
21,205
(3,358)
(15,500)
(18,858)
2,347
(554)
1,793
25,031
26,824|**Restricted**
**funds**
**£**
1,019
-
1,019
(1,071)
(1,673)
(2,744)
(1,725)
(17,996)
(19,721)
20,035
314
**Restricted**
**funds**
**£**
2,928
9,130
12,058
(8,474)
(1,268)
(9,742)
2,316
554
2,870
17,165
20,035|**Total**
**2024**
**£**
16,688
11,000|
|---|---|---|---|
||||27,688|
||||(7,181)
(28,627)|
||||(35,808)|
||||(8,120)
-|
||||(8,120)
46,859|
||||38,739|
||||**Total**
**2023**
**£**
24,133
9,130|
||||33,263|
||||(11,832)
(16,768)|
||||(28,600)|
||||4,663
-|
||||4,663
42,196|
||||46,859|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 13.
The notes on pages 9 to 15 form an integral part of these financial statements. Page 7
## **Dramatize Charity**
## **(Registration number: 1095576) Balance Sheet as at 31 January 2024**
|**Note**
**Fixed assets**
Tangible assets
10
**Current assets**
Cash at bank and in hand
11
**Creditors: Amounts falling due within one year**
12
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
13
**Unrestricted income funds**
Unrestricted funds
**Total funds**
13|**2024**
**£**
25,269
14,870
(1,400)
13,470
38,739
314
38,425
38,739|**2023**
**£**
1,268
46,791
(1,200)|
|---|---|---|
|||45,591|
|||46,859|
|||20,035
26,824|
|||46,859|
The financial statements on pages 7 to 15 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... K D Davies Chairman
The notes on pages 9 to 15 form an integral part of these financial statements. Page 8
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Dramatize Charity meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
Page 9
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Motor vehicles 25% straight line Office equipment 25% straight line
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **2 Income from donations and legacies**
|Grants, including capital grants;
Grants
Donations
**Total for 2024**
Grants from other charities
Regular giving and capital donations
**Total for 2023**
**3**
**Income from charitable activities**
**Total for 2023**|**Unrestricted**
**funds**
**General**
**£**
-
15,669
15,669
-
21,205
21,205|**Restricted**
**funds**
**£**
1,019
-
1,019
2,928
-
2,928
**Restricted**
**funds**
**£**
9,130|**Total**
**funds**
**£**
1,019
15,669|
|---|---|---|---|
||||16,688|
||||2,928
21,205|
||||24,133|
||||**Total**
**funds**
**£**
9,130|
Page 10
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **4 Other income**
|Gains on sale of intangible fixed assets for charity's own use
**Total for 2024**|**Unrestricted**
**funds**
**General**
**£**
11,000
11,000|**Total**
**funds**
**£**
11,000|
|---|---|---|
|||11,000|
**5 Expenditure on charitable activities**
|**Note**
Services
Services
**Total for 2024**
Supplies and materials
Services
Services
Legal and professional fees
**Total for 2023**|**Unrestricted**
**funds**
**General**
**£**
-
6,110
6,110
124
-
2,999
235
3,358|**Restricted**
**funds**
**£**
1,071
-
1,071
-
8,474
-
-
8,474|**Total**
**funds**
**£**
1,071
6,110|
|---|---|---|---|
||||7,181|
||||124
8,474
2,999
235|
||||11,832|
Page 11
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **6 Other expenditure**
|**Note**
Independent examiner fees
Examination of the financial statements
Repairs and renewals
Accountancy fees
Management
Depreciation of office equipment
Depreciation of office equipment
Insurance
Telephone and fax
Computer software and maintenance costs
Sundry expenses
Motor expenses
Marketing/Fundraising
**Total for 2024**
Independent Examiner’s remuneration
Accountancy fees
Management
Depreciation of office equipment
Insurance
Telephone and fax
Computer software and maintenance costs
Sundry expenses
Motor expenses
Advertising
**Total for 2023**|**Unrestricted**
**funds**
**General**
**£**
1,200
3,145
320
10,633
-
500
783
839
31
151
164
9,188
26,954
1,200
600
9,300
-
1,668
1,622
550
74
293
193
15,500|**Restricted**
**funds**
**£**
-
-
-
-
1,673
-
-
-
-
-
-
-
1,673
-
-
-
1,268
-
-
-
-
-
-
1,268|**Total**
**funds**
**£**
1,200
3,145
320
10,633
1,673
500
783
839
31
151
164
9,188|
|---|---|---|---|
||||28,627|
||||1,200
600
9,300
1,268
1,668
1,622
550
74
293
193|
||||16,768|
## **7 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
## **8 Independent examiner's remuneration**
Examination of the financial statements
|**2024**
**£**
1,200|**2023**
**£**
1,200|
|---|---|
Page 12
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Tangible fixed assets**
|**Land and**
**buildings**
**£**
**Furniture and**
**equipment**
**£**
**Cost**
At 1 February 2023
-
5,071
Additions
22,552
3,622
Disposals
-
-
At 31 January 2024
22,552
8,693
**Depreciation**
At 1 February 2023
-
3,803
Charge for the year
-
2,173
Eliminated on disposals
-
-
At 31 January 2024
-
5,976
**Net book value**
At 31 January 2024
22,552
2,717
At 31 January 2023
-
1,268
Land and buildings is the planning, architect and survey fees for a premises.
**11 Cash and cash equivalents**
Cash at bank
**12 Creditors: amounts falling due within one year**
Accruals|**Land and**
**buildings**
**£**
**Furniture and**
**equipment**
**£**
**Cost**
At 1 February 2023
-
5,071
Additions
22,552
3,622
Disposals
-
-
At 31 January 2024
22,552
8,693
**Depreciation**
At 1 February 2023
-
3,803
Charge for the year
-
2,173
Eliminated on disposals
-
-
At 31 January 2024
-
5,976
**Net book value**
At 31 January 2024
22,552
2,717
At 31 January 2023
-
1,268
Land and buildings is the planning, architect and survey fees for a premises.
**11 Cash and cash equivalents**
Cash at bank
**12 Creditors: amounts falling due within one year**
Accruals|**Motor vehicles**
**£**
41,118
-
(41,118)
-
41,118
-
(41,118)
-
-
-
**2024**
**£**
14,870
**2024**
**£**
1,400|**Motor vehicles**
**£**
41,118
-
(41,118)
-
41,118
-
(41,118)
-
-
-
**2024**
**£**
14,870
**2024**
**£**
1,400|**Total**
**£**
46,189
26,174
(41,118)
31,245
44,921
2,173
(41,118)
5,976
25,269
1,268
**2023**
**£**
46,791|
|---|---|---|---|---|
|||-|||
|||-|||
|||-|||
|||**2024**
**£**
14,870
**2024**
**£**
1,400|||
|||||**2023**
**£**
1,200|
Page 13
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **13 Funds**
|**Unrestricted funds**
**_General_**
Unrestricted
**Restricted funds**
COVID resources
Sensory Garden
Workshops
IPads and Apple
Mobile hoist
**Total restricted funds**
**Total funds**
**Unrestricted funds**
**_General_**
Unrestricted
**Restricted**
Open Mic Night
COVID resources
Sensory Garden
Workshops
IPads and Apple
Mobile hoist
Legal
**Total restricted funds**
**Total funds**|**Balance at 1**
**February**
**2023**
**£**
26,824
402
1,401
8,918
1,314
8,000
20,035
46,859
**Balance at 1**
**February**
**2022**
**£**
25,031
-
402
3,212
2,969
2,582
8,000
-
17,165
42,196|**Incoming**
**resources**
**£**
26,669
-
-
1,019
-
-
1,019
27,688
**Incoming**
**resources**
**£**
21,205
-
-
2,400
9,131
-
-
528
12,059
33,264|**Resources**
**expended**
**£**
(33,064)
(439)
(1,087)
49
(1,267)
-
(2,744)
(35,808)
**Resources**
**expended**
**£**
(18,859)
(89)
-
(4,211)
(3,182)
(1,268)
-
(992)
(9,742)
(28,601)|**Transfers**
**£**
17,996
37
-
(9,986)
(47)
(8,000)
(17,996)
-
**Transfers**
**£**
(553)
89
-
-
-
-
-
464
553
-|**Balance at**
**31 January**
**2024**
**£**
38,425
-
314
-
-
-|
|---|---|---|---|---|---|
||||||314|
||||||38,739|
||||||**Balance at**
**31 January**
**2023**
**£**
26,824
-
402
1,401
8,918
1,314
8,000
-|
||||||20,035|
||||||46,859|
Page 14
## **Dramatize Charity**
## **Notes to the Financial Statements for the Year Ended 31 January 2024 (continued)**
## **14 Analysis of net assets between funds**
|**14 Analysis of net assets between funds**||||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
24,053
15,772
(1,400)
38,425
**Unrestricted**
**funds**
**General**
**£**
-
28,024
(1,200)
26,824|**Restricted**
**funds**
**£**
1,216
(902)
-
314
**Restricted**
**funds**
**£**
1,268
18,767
-
20,035|**Total funds at**
**31 January**
**2024**
**£**
25,269
14,870
(1,400)|
||||38,739|
||||**Total funds at**
**31 January**
**2023**
**£**
1,268
46,791
(1,200)|
||||46,859|
Page 15
## **Virtual Cabinet Portal Digital Signatures**
## **Digital Signature Verification**
You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page:
https://www.virtualcabinetportal.com/VerifySignedDocument
## **Signature Dates and Times**
All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page:
http://www.virtualcabinetportal.com/WhatIsUTC
## **Signature 1**
Signed by Karen Denise Davies using authentication code dkNvL3pHaGsxS3pS at IP address 82.132.231.113, on 2024/10/24 12:45:02 Z.
Karen Denise Davies's e-mail address is: karen@dramatize.co.uk.