2021-08-31-accounts - The New Beacon School Parent Association

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The New Beacon School Parent Association ("NBPA") Annual Report and Accounts for the Year Ended 31 Au ust 2021 N. Russell & Co Limited Chartered Certified Accountants R¢gist¢r¢d Auditors Bawood 4 Brittains Lane Sevenouks Kcnt TN13 2ND

The New Beaeon School Parent Association ("NBPA") Charity registration number: 1094688 Table of Contents R¢fcr¢n¢¢ and Administrativ¢ Dctails Trustees, Annual Report for the Year Ended 31 August 2021 Independent Examiner's Report to the Trllstees of The New Beacon School Parent Association I'NBPA") Statement of Financial Activities for the Year Ended 31 August 2021 Balance Sheel as ai 31 Augusl 2021 Notes to the FinanLial Statements. ftsr the Year Ended 31 August 2021 10

The New Beacon School Parent Association ("NBPA") Charlty reglstratlon number: 1094688 Reference and Administrative Details Charity name The New Beacon School Parent Association ("NBPA"} Charity registration Thumber 1094688 Principal office New Beacon School Brittain5 Lane Sevenoaks Kent TNI 3 2PB Registered office: Nem, Beacon School Brittain% Lanc Seiienoaks Kent TN13 2PB Secretary Mrs Claire Dimond {resigned on 5 OctobeT 2021) Mrs Susanna Thomas (resigned on 5 October 20211 Mrs Gina Walker (appointed on 5 October 2021) Chairman Mrs Catherine Daniell (resigned on 5 October 20211 Mrs Astrid Henwood (appointed on 5 October 20211 Events Co-ordlnator Mrs Kathleen Widdowson (resigned on 5 October 2021) Headmaster Mr Michael Piercy Treasurer Mrs Liezl Van der Merwe (resigned on 5 October 2021 and re-appointed on 2 Julle 2022) Mrs Francesca Stoti (appointed on 5 Ociober 2021 and resigned on 2 June 2022} Trustee5 Mr Michael Piercy Mrs Catherine Dat]iell (resigned on 5 October 2021) Mrs Claire Dimond (resigned on 5 October 2021) Mrs Susanna Thoma5 Iresi¥ned on 5 October 20211 Mrs Liezl Van der Menve (resigned on 5 October 2021 and re-appointed on 2 June 2022) Mrs Kathleeii Widdowsun {resi¥ned on 5 October 20211 Mrs Astrid H¢nwood lappointcd on 5 Octob¢r 20211 Mrs Gina Walker (appoii)ted oi) 5 October 2021) Mrs Francesca Stott (appointed on 5 October 2021 and re%igned on 2 lune 2022} Independent Examiner Mrs N Curd FCCA N. Russell & Co Limited Baywood 4 Brittains Lane Sevenoaks KentTN13 2ND Banker5 National Westminster Bank PIC 67 High Street Scvcnoaks KentTN13 ILA

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Trustees, Annual Report for the Year Ended 31 August 2021 Th¢ Trn%t¢¢% pr¢wnt th¢ir annual r¢port and cxamincd financial stat¢mcnts of th¢ charity for th¢ ycar ¢nd¢d 31 August 2021. The fjnancial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with thc Chariticq Act 201 l and Accounting and Rcporting by Charitics.. Statcmcnt of Rccommcndcd Practiee applicable to charitie8 preparing their aecoiints in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective l January 20151, as amended by Bulletin l. Truste¢5 The elected members of the Ctsminittee ale the Chaimrdn, Secietary ai)d Treasuier {the "Officers") together with the Events. Co-ordinator,. these ineinbers are appointed at the AGM und in accordance th the NBPA'S constitution. The other members Lif the Commiiiee {the "co-opted Members") are co-opted by the elected members of the Committee. The Commiliee members. boih elected and co-optsd. are the charity iruslees (the "Trustees"). There is also one main sub-commiitee of the NBPA which consists of the elected Form Representatives and the OtTicers of the charity. The NBPA is an unincorporated association. Objectives of the charltv The const]tIOn of the NBPA (which wa% adopted on 8 October 2002) states that the object of the charity is to advallce the education of pupil% in the %chool in particular by.. developin¥ effective relationships between the staff, parents. pupi15 and othe[5 associated with the school; engaging in activities or providing facilities or equipment which 5UPPOrt the school and advance the education of the pupils,. assisting in maintaining and strengthening links between the sLhool and the loLal coininunity", ai)d supporting or prvmvtiii¥ suLh educational LhaTitGible PUTP05es ab the Trustees nydy in their absulute disLretiun deteTniine. Public benefit statement The NBPA meets the defit]itioii of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction N'alue unless otherwise stated in the releN'ant accounting policy notes. The tru5tee5 confirm that they have Teferred to the ¥uidance contained in tlie Cl)arity ComTnission's general guidance on public benefit when reviemqng the charity's aiTll5 and objectives and in planning activities. The NBPA continues to bUPPOrt a numbei of IoLal iegi5teied Lharities through its fundraising initiatives, in addition to contribut10115 inade to the school.

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Trustees, Annual Report for the Year Ended 31 August 2021 Summary of the main achievement5 during the vear Despiie all tl)e diniculties Ihai C.OVID-19 had brought. the NBPA has had another successful year through the hard work of the Conunittee, the Sub-ctsminittees and many other paients and New Beacon staff. Howevei, the lo¢kdoNwn and social restrictions imposed by the Govetninent due to COVID-19 had a sissnificant iinpact on the NBPA'5 fundraising abilities during the 2021 financial year. There were no events at various stages thTOUbThout the year (in line with Government gllidancel. Fundrai8ing from cvcnt% thi% ycar raiscd £7,181 aftcr all eost%12020.. £4,714). Thc Sumjncr Ball is a bi-annual cvcnt (2020.. none held), but it was decided to hold this event in September 2021. As a re8ult net income of £13,581 was received and paid in advance in relation to this event. The main annual event was the Quiz night (tivo virtual quiz nights were held due to COVID regulati011s) Ivhich rdised a net income of £1,358 {2020.. £2,613). There was no Fete in 202112020.. none held) due to COVID-19. althou¥Fh expense5 of £415 were incurred (2020.. £100), but a Sumrner raffle was held instead and raised a net income of £3,617 12020.. none held). Funds were also raised via a number of initiatives including the parents, shopping Pllrtal £744 (2020.. £480}. One new fundraising initiative. the sale of tea towels raised £1.238. In the Lurrent year, no Christmas fayre was held12020'. profit of £1.203} and even though no Comedy night was helij, expenses of £21 were inCUTred12020.- piofit £1.0031. In addition to the thndraising events, sales of school merchandise generated a net profit of £3,211 {2020.. £1,392). The school second hand shop generated a net profit of £2,279 (2020.. £4,125}. No par¢nts' wcl¢om¢ drinks w¢r¢ hcld in 2021 (2020.. n¢t cost of £2751 and thc S¢als Swimming Club in¢urr¢d a n¢t cost of £300 (2020.. cost of £5201. No school disco was for pupils12020' none held). Total donations made by the NBPA amounted to £9.4001202O.' £26,320). A donation to the School's Bursary Fund of £1,000 {2020'. £1,000) was approved for ihe year. In the current year, NBPA donated £4,900 to the School for new Gazebos and pledged a further £3.500 for ihe Gentle Playground. In the previous year the committee pledged £23,140 to the schtsol for tablets, new books in the Middlelsenior scl)ool librdry, new equipment for the iifle club and d dondtion towaids a new Pre-Piep readin¥F scheme. Of thib, £20,640 ha5 been paid during the 2021 financial year Mqth £2.500 outstanding at year end.

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Trustees, Annual Report for the Year Ended 31 August 2021 Risk factors The trubiees have assessed the inajor risks to which the charity is exposed, and are satisfied that systems are in place to niiti¥ate exposuie to them. The ttustees continue to review and monitoi the systems for managing the ntsjor strateb¥j¢, business and operational iisk5 'hICh the cliarity faceb. As at 31 August 2021 the tnjstees have not identified any operational risk5 to which the charity may be exposed. Flnaneial revlew The accounts for the year ended 31 August 2021 accompany this report. Incoining resouiLes for the year amtsunted tts £37,06512020.' £26,759), from which donations of £5.90012020.' £4,698) were iknade to the school and extetnal chaiities, and £3,500 {2020.. £21,622) was pledged to the School. After tsking account of re50urce5 expended there was a net inflow of resources for the year of £4.69312020.' net outflow of£13,3141. At the end of the year the NBPA'S funds amounted to £46,333 (2020.. £41,640). These funds are unrestricted. Reserves policy The trustees aim to maintain reserves at a level they deem sufficient for the future needs of the Chariry and are aiming to maintain reserves ai a level sufficient to support 6 months, expenditure for the shop and general expenses, 'hiCh, based on the expenditure to 31 Augusi 2021 would amount to £10,076 (2020.. 5.0401. At 31 August 2021 the unrestricted reserves amounted to £46,333 (2020.. £41,640} and therefore this policy has been achieved. Investment pollcv Inve%tment activities are managed in line with the requirement% of the Trustee Act 2000. The tN%tee%, having regard to thc liquidity r¢quircments of opcrating the charity and to th¢ r¢scrvc8 policy, hal'c opcratcd a policy of k¢¢ping availablc funds in interest bearing deposit accounts and seek to achieve a rate of deposit which matches or exceeds inflation as measured by the retail prices index. Structure. governance and management Trustees of the chgrity The trustees who have seryed during the year and since the year end were as follows.. Mr Michael Piercy Mr5 c.atherine Daniell (resigned on 5 October 20211 Mrs Claire Dimond (resigned on 5 October 20211 Mrs Susdnnd Thonyds Iiesigned on 5 OLtvbei 2021} Mrs Liczl Van d¢r Mcrw¢ (rcsign¢d on 5 Octob¢r 2021 and r¢-appoint¢d on 2 Jun¢ 2022) Mrs Kathleen Widdowbon (resigned on 5 Octobei 20211 Mrs A%trid Hcnwood {appointcd on 5 Octobcr 2021) Mrs Gina Walker lappoinled on 5 October 20211 Mrs Francesca Stott (appointed on 5 October 2021 and resigned on 2 Jllne 2022) The NBPA is a registered charity (No.1094688) established under a Consiituiion which was adopted on 8 October 2002. The NBPA is an unincorporated association. The registered address is New Beacon School, Brittains Lane. Sevenoaks, Kent, TN13 2PB.

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Trustees, Annual Report for the Year Ended 31 August 2021 Appointment of trustees The elecied members of tl)e Cominittee are the ChairnL2n, Secretary ai)d Treasurer {the "OIYicers"I together with the Events Co-ordinator,. these Ineinbers ale appointed at the AGM and in a¢cordiin¢e with the NBPA'S constitution. The other members of the Committee {the "Co-opted rnembers") are co-opted by the elected members of the Committee. The Committee members, both elected and co-opted. are the charity trustees (the "Trustees"). TheTe is a150 one main sub-committee of the NBPA which consists of the elected Forn] RepreSentati.£S and the Officers of thc charity. Trustces, responsibilitlcs The tstetS arc rcsponsible for preparing the Trnstees, Annual Report {including the Strategic Report) and the flnancial 8tatements in accordance with applicable law and United Kingdom Ac¢ounting Standards (United Kingdoin Generally A¢cepted Accounting Practice). Under Chariry Law. the trustees shall prepare financial statements for each financial year, which give a true and fair view of the state ol-affairs ot the charity and of the incoming resources and application of resources, including the income and expenditure. of the charity lor that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently., ob%erve the method% and principle% in the Charitie% SORP 2015 IFRS 1021; make judgements and estimates that are reasonable and prudent,. state whether applicable UK Accounting Siandards have been followed, subject to any rnaterial departures disclosed and explained in the financial statements. prepare the financial statements on the going concem basis unless it is inappropriate to presume ihat the charity will continue in operation. Thc trnst¢¢s ar¢ r¢spon5iblc for kccping adcquat¢ accounting rwords that dis¢los¢ with rcasonabl¢ ac¢ura¢y at any tim¢ the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hen¢e for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on 30 June 2022 Signed on their behalf by= Mrs Astrid Henwood Chairnian Mrs Gina Walker Secretary

The New Beacon School Parent Association ("NBPA") Charity registration number: 1094688

Independent Examiner's Report to the Trustees of New Beacon School Parents’ Association (“NBPA”)

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2021, which are set out on pages 8 to 15.

Responsibilities and basis of report

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of the 2011 Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Nicola Curd FCCA

N. Russell & Co Limited Chartered Certified Accountants Registered Auditors Baywood 4 Brittains Lane Sevenoaks Kent TN13 2ND

30 June 2022

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Statement of Financial Activities for the Year Ended 31 August 2021 Unrestricted Fund5 Total Funds 2021 Total Funds 2020 Note Ineome from: Dondtionb and le¥dcies Other trading activities Total Ineomc 2,946 34,119 37,065 2,946 34,119 37,065 3,631 23,12 26,759 Expenditure Raisinb funds Charitable activities Total expcndlture 22.972 9,400 32,372 22.972 9,400 32,372 13,478 26,595 40,073 Net movement in funds 4,693 4,693 (13,314) Reeoneiliation of funds Total funds brought forward 41,640 41,640 54,954 Total fund5 carried forward 46J33 46J33 41,640 All incoming resources and resources expended derive from continuing activities. The charity has no reclignised gains or losses for the year other than the results above. The notes on pages 10 to 15 fom an integral part of these financial statements.

The New Beacon School Parent Association {"NBPA") Charity registratlUD number: 1094688 Balance Sheet as at 31 August 2021 2021 2020 Note CurreTht a55et5 Stocks and work in progress 10,067 13,091 Debrors 5,470 4,513 Cash at bank kmd in hand 53,397 53,133 68,934 70,737 Creditors- Amounts falling due ivithin one year 122,6011 (29,097) Net current 11ssets 46,333 41,640 Total assets less eurrent liabilities 46,333 41.640 The fund5 of the charitv: Unrestrieted ineome funds Other reserves Unrestricted income funds 46,333 41,640 Total unrestricted funds 46,333 41,040 Total charity funds 46,333 41,640 The financial statements were approved and authorised for issue by the Board of Trustees on 30 June 2022 and signed on its behalf by-. Mrs Astrid Henwood Chairnian Mrs Gina Walker S¢¢r¢tary The notes on pages 10 to 15 fom) an iniegral part of these financial statements.

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 Aeeounting polieies Basi5 of acc(bunting The NBPA is a regisiered charity in the United Kingdom. The address of the registered office is given in the charity information on page 2 of these financial statemellts. The llare of the charity's operations and principal activitie5 15 to advance the education of pupi15 in the School. The chaTity constitutes a public benefit entity as defined by FRS 102. The financial Statements have been prepaied under the historical cost convention with itemb recognised at cost tsr transactioi) value unless othenvise stated in the relevant notes to these accounts. The financial statements have been prepared in accordallce with the Stateinent of Recoininended PTactice.' Accounting and Reportiiig by Charities preparing their accounts in accordat)ce with the Finai)cial Reporting Standard applicable in the UK and Republic of Ireland IFRS I()21 issued on 16 July 2014 as amended by Bulletin l and the Finan¢ial Reporting Standard applicable in the United Kiiigdom and Republic of Ireland IFRS 1021 and the Charities Act 2011, ainended per Bulletin l. Incoming recognitio All incoming resources are included in the Stateinent of Financial Activities {SoFA) when the charity 15 legally entitled to the income after ai)y pertoimanLe conditions have been met. the an)ount can be measuied ieliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlejnent date in writing. Il'theTe are conditions lttachEd tu tlie donativn and this requires a level ol.ptrfljnn<lt btlore entitlement Can be obtained then in¢ome is deferred until those ¢onditionq are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. Shop income alld income derived from events is recognised as earned (that 15, as the related goods or seiceS ate piovided). No amount is included in the financial statements for volunteer time in line with the SORP {FRS 1021. Expenditure recognitio All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all ¢08ts related to the category. Expenditure is reeognised where there is a legal or Constructi.e obligation to make payinents to third parties, it is probable that the Settlement will be Tequired and the amount of the obligation can be measuTed reliably. It Is categorised under the following headings". Costs of raising funds comprise the costs. of running the school shop, ai)d fLmdraisii)g expenses, ttsgether with the associated support costs, as applicable. Expenditure on charitable activitie5 comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It include5 both costs allocated directly to such aCt]tIeS and those costs of an indirect nature necessary 10 support them. 10

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 Aeeountlng pollcles (eontlnued) Fund aecountiNE poliLy Unrestricted incoine funds are general funds that are available for use at the trustees, discreiion in furtherance of the objectiN'es of the charity. Further details of each fund are disc105ed in note I l. Stock Stock is valued at the lower of cost and net realisable value, after due regaTd for obsolete alld slow rnoving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donatcd for rc8alc or di%tribution arc not includcd in the financial siatcmcnt8 until thcy arc sold or distributed. Debtors and creditor5 receii'able I pai'able TrTrithin one year DebtotE and creditors with no stated interest rate and receivable or payable within one year are recorded at tranbaLtion piice. Any Iobseb arising fiom impainnent ale Teco¥nised in expenditure. Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 artd is considered to pass the tests set out it] Paragraph I Schedule 6 Fillance Act 2010 and therefore it meets the definition of a haritable company for UK COTporation tax PUTposes. Going concern The financial statements have been PTepared on a going cot]CeTn basis as the trustees believe that no material uncertainties exist. The trustees have considered the level olfunds held and tl)e expected level of incon)e and expenditure for 12 months from authori8ing these financial statements. The budgeted income and expendittire is sufficient with the level of reserves for the charity to be able to continue as a going conceTn. Financial instruments The charity only has financial assets alld financial liabilities of a kind that qualify as basic fjnancial instiuments. B()siL linanci(Il instrurnents are initially recogmised at transaction value and subsequently measured at their settlement value. Income from donations Unrestricted Unrestricted Funds Funds 2021 2020 Subsciiptions Gift Aid on subscTiPtions 2,946 3,180 451 3.631 2,946 11

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 Income from other tradlng actlvltles Unrestricted Unrestrieted Funds Funds 2021 2020 Merchandise sales School nierchandise sale5 of PUTchased goods School shop Sales of piirchased goods 14,078 9,598 8,562 6,372 Membership Fees Scals si.1mIng club 720 200 Commisslon Shopping portal 8alc.s Firework display ticket sales 744 480 732 Event Income Fete irtcome Quiz iiight Christmas fayre C.ome£ly night clothes day Sumn)ei raftle Staff gills dijnations received Tea tvwelb 100 3,920 1,697 1,065 1,420 414 4,142 989 2,014 34,119 23,128 12

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 Expendlture on ralslng funds Unrestricted Unrestrieted Funds Funds 2021 2020 Direet ¢osts 2021 Merchandise sales School nierchandi5e School shop 10,867 7,319 10,867 7,319 7,170 2,247 Membership Fees Scals swimming club 1,020 1,020 720 Commission Firework display tickets 610 Event expen$e$ Fete 415 62 415 62 200 1,307 494 Christmas fayre c.lay pigeon shooiing Comedy i)ight Sumn)ei raffle Tea towels 21 525 776 62 525 776 Intetest expense Genera] expenses 1,967 1,967 663 22,972 22,972 Expenditure on charitable activities Unrestricted Unrestricted Funds Funds 2021 2020 Donatior15 pledged to school Donation5 paid to school Bursary fund Alice'5 Arc dot]ation COVID-19 community response donation Parents, welcome drinks 3,500 4.900 1,000 21,622 1,498 1.000 1,200 1,000 275 9,400 26,595 13

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 Trustees, remuneration and expenses No trustees received any remuneration during the year (2020'.none}. Emplovees There were no employees during the year {2020'. none). Related party transactions During the yeai tl)e charity entered into no transactions with related parties or trustees. other that) The New Bea¢on School, details of whi¢h are disclosed in Note 512020.'nonel. Debtors 2021 2020 Trade debtors Gift Aid ieclaimable Other debtors 2,524 73 1,230 3,210 4,513 2,946 5,470 10 Creditors: Amounts fAiling due within one yeAr 2021 2020 Pledge to school The New Beacon School Bursary Fund donation Hospice in the Weald donation COVID-19 comn)unity iebpvnse donation Other Lieditots Amounts ieLeived in advance of event held 6,000 2,000 23,140 3,122 1,334 1,000 501 1,020 13.581 22,601 29,1197 I l Fund reconciliation Unrestricted funds 2020 At I September 2019 Incoming resources Resources eypended At 31 August 2020 Uniestiicted 54,954 54,Y54 26,759 26,759 40,073 41,640 41,640 Unrestricted funds 2021 At I September 2020 Incoming resources Resources expended At 31 August 2021 Unrestricted 41,640 41,640 37,065 37,065 32,372 132,372 46,333 14

The New Beaeon School Parent Association {"NBPA") Charity registration number: 1094688 Notes to the Financial Statements for the Year Ended 31 August 2021 12 Analysls of net assets between funds Unrestricted Unrestrieted Funds Funds 2021 2020 cuent as5et5 CreditOTS.' Amounts falling due within one year Net Assets 68,934 22,601 46,333 70,737 29,097 41,640 15