2024-08-31-accounts - New Scotland Hill PTA

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Trustees’ Annual Report for the period

From 01/09/2023 Period start date To 31/08/2024 Period end date

Charity name: New Scotland Hill PTA

Charity registration number: 1093909

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the school in particular by: 1 Developing effective relationships between the staff, parents and others associated with the school 2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During the above period the PTA paid for outdoor classroom extras such as power and winterisation, school panto, KS2 maths equipment, glockenspiels, early year equipment, might writer resources, foldable chairs, 16 laptops and laptop trolley, 2 ipads, literature books, mini server for laptops, bean chairs for year 6, new chairs for year 4, reading corner furniture, maths resources and activall walls.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional)

You may choose to include further statements where relevant about:

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The PTA achieved great results in terms of fundraising over the past year, raising the highest amount for a number of years with a large range of events and corporate donations. A large amount of items were also purchased in the above period too, which was partially funded from last years fundraising efforts too.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The financial position of the PTA remains strong with a closing balance of £24,763.00 with no debts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No reserves are held
Amount of reserves held	Para 1.22	£0
Reasons for holding zero reserves	Para 1.22	So that the PTA can focus purchasing items which most benefit the children. Ownership of items are transferred to the school.
Details of fund materially in deficit	Para 1.24	No funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No uncertainties exist

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal source is through running fundraising events, but corporate one off donations are also received ad hoc.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All members of the committee are trustees of the charity and have control of the association and its funds. The minimum number of committee members is 2 Trustee members are voted in during the Annual General Meeting; or can be voted in during an Extraordinary General Meeting if appointment / removal is required mid year.

Additional information (optional)

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	New Scotland Hill PTA
Other name the charity uses
Registered charity number	1093909
Charity’s principal address	New Scotland Hill Primary School Grampian Road Sandhurst GU47 8NQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Katharine Taylor	Chair
Kirsty Darcy	Secretary	14thNovember 2023 – 31stAugust 2024	PTA members
Rhianne Workman	Treasurer	14thNovember 2023 – 31t August 2024	PTA members
Joanna Johnston	Events Officer	14thNovember 2023 – 31t August 2024	PTA members
Marit Von Stedingk	Communications Officer	14thNovember 2023 – 31t August 2024	PTA members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rhianne Workman Full name(s) Katharine Taylor Position (eg Secretary, Chair Treasurer Chair, etc)

Date

NEW SCOTLAND HILL PTA ACCOUNTS 1st September 2023 - 31st Aug 2024 INCOME Payments ITEM Stock purchases and buy back (footnote NET £306.71 £9.450.91 £2,851.59 £1,397,65 £81.25 £225.46 £9,450.91 £1,272.25 Corporate Donations & Personal Comedy Night Disco - October Lion King Tickets (fctnote 2) Christmas Cards Christmas Raffle Christmas Wreaths Christmas Fair Elf ridges Film nights Pre loved Uniform Lottery £20.24 Challenge Disco - April Easter Bingo Cake Sales Summer Raffle Summer Fair (footnote 3) SF)Orts day & Sweet Treat Sales Parent kind membership Gift Aid Dec 2024 Panto Tickets Paypal verification Year 6 performance Assets (coolboxes, gazebo, shed base) Easy Fundraising £1,579.34 £459.19 £1,520.00 -£1,520.CM) £76.50 £691.41 £423.12 £2.934.77 £1.321.62 £162.85 £183.38 £33.50 £9,050.13 £933.37 £465.94 £176.55 £581.09 £3.034.22 £871.62 -£153.00 £395.14 £807.00 £0.01 £53.00 -£753.95 £15.09 £76.50 £717.00 £1.014.16 £3,883.72 £2,244.57 £392.81 £183.38 £33.50 £9,404.10 £1,366.92 £717.02 £176.55 £601 .09 £5,854.00 £997.68 £25.59 £591.04 £948.95 £922.95 £229.96 £353.97 £433.55 £251.08 £20.00 £2.819.78 £126.06 £153.00 £395.14 £5,407.00 £0.01 £53.00 £4,600.00 £753.95 £15.09 PA YMENTS ro SCHOOL Outdoor classroom extras - power and winterisation New Welcome Packs for parents Payment to school - panto Payment to school - KS2 maths equipment Payment to school - Glockenspiels Payment to school - early years equipment Payment to school £750 (Mighty Writer Resources) Payment to school - foldable chairs Christmas Crackers for Christmas Dinner Outdoor learning day supplies 16 laptops and laptop trolley 2 ipads KS1 reading comer furnishings £3,749.00 £21.89 £625.00 -£3,749.00 -£21.89 -£625.00 £1,000.00 £520.00 -£1,000.00 -£520.00 £200.00 -£200.00 £750.00 £450.00 £37.81 £86.38 £6,613.00 £510.00 £1.025.32 -£750.00 -£450.00 -£37.81 -£86.38 -£6,613.00 -£510.00 -£1,025.32

Literature books Mini Server for Laptops Year 6 bean bags Year 4 chairs KS2 Reading Corners Maths Resources (wooden rulers) Activall walls (second hand) £7,545.12 £319.20 £269.94 £560.00 £624.87 £144.90 £1.000.00 £47,540.10 £41,922.08 -£7,545.12 -£319.20 -£269.94 -£560.00 -£624.87 -£144.90 £5,618.01 NET THIS YEAR AFTER DONATIONS Stock Write off Closing BANK ACCOUNT Balance Closing CASH Balance TOTAL -£78.35 £23,855.39 £985.96 £24,763.00 FOOTNOTES 1. Wrileoff due lo moulcl in shed £65.35, giftof crate of beerto Sile Conlrollerforbuilding shed income accounted for last year 3. £180 refund from inflatables received 2nd Sept 20241so will be allocated in next financial yearl Independent examiners report to the trustees of New Scotland Hill PTA I report to the trustee5 on my examination of the accounts of New Scotland Hill PTA {the Trust) for the year ended 31/08/2024 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the ACY'I I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: MILI aCgTLJOO Relevant professional qualification or membership of professional bodies (if any): I Address: 48 LFtThJé, SrkNlJtrlLL%T 6é£K&H IILC C7L)Lk1 Date: