## **Trustees’ Annual Report for the period** **From 01/09/2023 Period start date To 31/08/2024 Period end date** **Charity name: New Scotland Hill PTA** ## **Charity registration number: 1093909** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the
school in particular by:
1 Developing effective relationships
between the staff, parents and others
associated with the school
2 Engaging in activities or providing
facilities or equipment which support the
school and advance the education of the
pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the above period the PTA paid for
outdoor classroom extras such as power
and winterisation, school panto, KS2 maths
equipment, glockenspiels, early year
equipment, might writer resources, foldable
chairs, 16 laptops and laptop trolley, 2
ipads, literature books, mini server for
laptops, bean chairs for year 6, new chairs
for year 4, reading corner furniture, maths
resources and activall walls.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTA achieved great results in terms of
fundraising over the past year, raising the
highest amount for a number of years with
a large range of events and corporate
donations. A large amount of items were
also purchased in the above period too,
which was partially funded from last years
fundraising efforts too.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position of the PTA remains
strong with a closing balance of £24,763.00
with no debts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves are held| |Amount of reserves held|Para 1.22|£0| |Reasons for holding zero
reserves|Para 1.22|So that the PTA can focus purchasing
items which most benefit the children.
Ownership of items are transferred to the
school.| |Details of fund materially in
deficit|Para 1.24|No funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties exist| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Principal source is through running
fundraising events, but corporate one off
donations are also received ad hoc.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All members of the committee are trustees
of the charity and have control of the
association and its funds. The minimum
number of committee members is 2
Trustee members are voted in during the
Annual General Meeting; or can be voted in
during an Extraordinary General Meeting if
appointment / removal is required mid year.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|New Scotland Hill PTA| |---|---| |Other name the charity uses|| |Registered charity number|1093909| |Charity’s principal address|New Scotland Hill Primary School
Grampian Road
Sandhurst
GU47 8NQ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Katharine Taylor|Chair||| ||Kirsty Darcy|Secretary|14thNovember 2023 –
31stAugust 2024|PTA members| ||Rhianne Workman|Treasurer|14thNovember 2023 –
31t August 2024|PTA members| ||Joanna Johnston|Events Officer|14thNovember 2023 –
31t August 2024|PTA members| ||Marit Von Stedingk|Communications
Officer|14thNovember 2023 –
31t August 2024|PTA members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Rhianne Workman **Full name(s)** Katharine Taylor **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date** NEW SCOTLAND HILL PTA ACCOUNTS 1st September 2023 - 31st Aug￿ 2024 INCOME Payments ITEM Stock purchases and buy back (footnote NET £306.71 £9.450.91 £2,851.59 £1,397,65 £81.25 £225.46 £9,450.91 £1,272.25 Corporate Donations & Personal Comedy Night Disco - October Lion King Tickets (fc￿tnote 2) Christmas Cards Christmas Raffle Christmas Wreaths Christmas Fair Elf ridges Film nights Pre loved Uniform Lottery £20.24 Challenge Disco - April Easter Bingo Cake Sales Summer Raffle Summer Fair (footnote 3) SF)Orts day & Sweet Treat Sales Parent kind membership Gift Aid Dec 2024 Panto Tickets Paypal verification Year 6 performance Assets (coolboxes, gazebo, shed base) Easy Fundraising £1,579.34 £459.19 £1,520.00 -£1,520.CM) £76.50 £691.41 £423.12 £2.934.77 £1.321.62 £162.85 £183.38 £33.50 £9,050.13 £933.37 £465.94 £176.55 £581.09 £3.034.22 £871.62 -£153.00 £395.14 £807.00 £0.01 £53.00 -£753.95 £15.09 £76.50 £717.00 £1.014.16 £3,883.72 £2,244.57 £392.81 £183.38 £33.50 £9,404.10 £1,366.92 £717.02 £176.55 £601 .09 £5,854.00 £997.68 £25.59 £591.04 £948.95 £922.95 £229.96 £353.97 £433.55 £251.08 £20.00 £2.819.78 £126.06 £153.00 £395.14 £5,407.00 £0.01 £53.00 £4,600.00 £753.95 £15.09 PA YMENTS ro SCHOOL Outdoor classroom extras - power and winterisation New Welcome Packs for parents Payment to school - panto Payment to school - KS2 maths equipment Payment to school - Glockenspiels Payment to school - early years equipment Payment to school £750 (Mighty Writer Resources) Payment to school - foldable chairs Christmas Crackers for Christmas Dinner Outdoor learning day supplies 16 laptops and laptop trolley 2 ipads KS1 reading comer furnishings £3,749.00 £21.89 £625.00 -£3,749.00 -£21.89 -£625.00 £1,000.00 £520.00 -£1,000.00 -£520.00 £200.00 -£200.00 £750.00 £450.00 £37.81 £86.38 £6,613.00 £510.00 £1.025.32 -£750.00 -£450.00 -£37.81 -£86.38 -£6,613.00 -£510.00 -£1,025.32 Literature books Mini Server for Laptops Year 6 bean bags Year 4 chairs KS2 Reading Corners Maths Resources (wooden rulers) Activall walls (second hand) £7,545.12 £319.20 £269.94 £560.00 £624.87 £144.90 £1.000.00 £47,540.10 £41,922.08 -£7,545.12 -£319.20 -£269.94 -£560.00 -£624.87 -£144.90 £5,618.01 NET THIS YEAR AFTER DONATIONS Stock Write off Closing BANK ACCOUNT Balance Closing CASH Balance TOTAL -£78.35 £23,855.39 £985.96 £24,763.00 FOOTNOTES 1. Wrileoff due lo moulcl in shed £65.35, giftof crate of beerto Sile Conlrollerforbuilding shed income accounted for last year 3. £180 refund from inflatables received 2nd Sept 20241so will be allocated in next financial yearl Independent examiners report to the trustees of New Scotland Hill PTA I report to the trustee5 on my examination of the accounts of New Scotland Hill PTA {the Trust) for the year ended 31/08/2024 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the ACY'I I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: MILI aCgTLJOO Relevant professional qualification or membership of professional bodies (if any): ￿ I Address: 48 LFtThJé, SrkNlJtrlLL%T 6é£K&H IILC C7L)Lk1 Date: NEW SCOTLAND HILL PTA ACCOUNTS 1st September 2023 - 31st Aug￿ 2024 INCOME Payments ITEM Stock purchases and buy back (footnote NET £306.71 £9.450.91 £2,851.59 £1,397,65 £81.25 £225.46 £9,450.91 £1,272.25 Corporate Donations & Personal Comedy Night Disco - October Lion King Tickets (fc￿tnote 2) Christmas Cards Christmas Raffle Christmas Wreaths Christmas Fair Elf ridges Film nights Pre loved Uniform Lottery £20.24 Challenge Disco - April Easter Bingo Cake Sales Summer Raffle Summer Fair (footnote 3) SF)Orts day & Sweet Treat Sales Parent kind membership Gift Aid Dec 2024 Panto Tickets Paypal verification Year 6 performance Assets (coolboxes, gazebo, shed base) Easy Fundraising £1,579.34 £459.19 £1,520.00 -£1,520.CM) £76.50 £691.41 £423.12 £2.934.77 £1.321.62 £162.85 £183.38 £33.50 £9,050.13 £933.37 £465.94 £176.55 £581.09 £3.034.22 £871.62 -£153.00 £395.14 £807.00 £0.01 £53.00 -£753.95 £15.09 £76.50 £717.00 £1.014.16 £3,883.72 £2,244.57 £392.81 £183.38 £33.50 £9,404.10 £1,366.92 £717.02 £176.55 £601 .09 £5,854.00 £997.68 £25.59 £591.04 £948.95 £922.95 £229.96 £353.97 £433.55 £251.08 £20.00 £2.819.78 £126.06 £153.00 £395.14 £5,407.00 £0.01 £53.00 £4,600.00 £753.95 £15.09 PA YMENTS ro SCHOOL Outdoor classroom extras - power and winterisation New Welcome Packs for parents Payment to school - panto Payment to school - KS2 maths equipment Payment to school - Glockenspiels Payment to school - early years equipment Payment to school £750 (Mighty Writer Resources) Payment to school - foldable chairs Christmas Crackers for Christmas Dinner Outdoor learning day supplies 16 laptops and laptop trolley 2 ipads KS1 reading comer furnishings £3,749.00 £21.89 £625.00 -£3,749.00 -£21.89 -£625.00 £1,000.00 £520.00 -£1,000.00 -£520.00 £200.00 -£200.00 £750.00 £450.00 £37.81 £86.38 £6,613.00 £510.00 £1.025.32 -£750.00 -£450.00 -£37.81 -£86.38 -£6,613.00 -£510.00 -£1,025.32 Literature books Mini Server for Laptops Year 6 bean bags Year 4 chairs KS2 Reading Corners Maths Resources (wooden rulers) Activall walls (second hand) £7,545.12 £319.20 £269.94 £560.00 £624.87 £144.90 £1.000.00 £47,540.10 £41,922.08 -£7,545.12 -£319.20 -£269.94 -£560.00 -£624.87 -£144.90 £5,618.01 NET THIS YEAR AFTER DONATIONS Stock Write off Closing BANK ACCOUNT Balance Closing CASH Balance TOTAL -£78.35 £23,855.39 £985.96 £24,763.00 FOOTNOTES 1. Wrileoff due lo moulcl in shed £65.35, giftof crate of beerto Sile Conlrollerforbuilding shed income accounted for last year 3. £180 refund from inflatables received 2nd Sept 20241so will be allocated in next financial yearl Independent examiners report to the trustees of New Scotland Hill PTA I report to the trustee5 on my examination of the accounts of New Scotland Hill PTA {the Trust) for the year ended 31/08/2024 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the ACY'I I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: MILI aCgTLJOO Relevant professional qualification or membership of professional bodies (if any): ￿ I Address: 48 LFtThJé, SrkNlJtrlLL%T 6é£K&H IILC C7L)Lk1 Date: