Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/2023 Period end date
Charity name: New Scotland Hill PTA
Charity registration number: 1093909
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school in particular by: 1 Developing effective relationships between the staff, parents and others associated with the school 2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the above period the PTA paid for KS2 reading records and passports, wood supplies to enhance a sensory garden; provided funds to purchase new playground equipment and paid for a virtual panto |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| Para 1.38 | |
| Contribution made by | |
| volunteers |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The PTA achieve some great results in terms of fundraising, raising the highest amount for a number of years with a large range of events. Although not many items were purchased in the above period, funds have been allocated for big ticket purchases in future years – such as contributing towards the cost of an outdoor classroom structure. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position of the PTA remains strong with a closing balance of £19,144.99 with no debts. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves are held |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | So that the PTA can focus purchasing items which most benefit the children. Ownership of items are transferred to the school. |
| Details of fund materially in deficit |
Para 1.24 | No funds in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties exist |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal source is through running fundraising events, but corporate one off donations are also received ad hoc. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All members of the committee are trustees of the charity and have control of the association and its funds. The minimum number of committee members is 2 Trustee members are voted in during the Annual General Meeting; or can be voted in during an Extraordinary General Meeting if appointment / removal is required mid year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | New Scotland Hill PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1093909 |
| Charity’s principal address | New Scotland Hill Primary School Grampian Road Sandhurst GU47 8NQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Katharine Taylor | Chair | |||
| Kathryn Abbott | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
K. Taylor | K. Abbott |
|---|---|---|
| Katharine Taylor | Kathryn Abbott | |
Chair |
Secretary | |
| 18/04/2024 | ||
| 18/04/2024 |
New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023
| Fundraising Events | 1stSeptember 2022 – 31stAugust | 1stSeptember 2022 – 31stAugust | 2023 |
|---|---|---|---|
| RECEIPTS | PAYMENTS | ||
| ITEM | INCOME | Payments | NET |
| Comedy night bar (for year 2024) | £432.19 | -£432.19 | |
| Corporate Donations | £4,080.50 | £4,080.50 | |
| Christmas Fair | £3,438.15 | £2,268.51 | £1,169.64 |
| Circus | £6,118.61 | £2,825.79 | £3,292.82 |
| Colour Run | £2,635.92 | £1,946.98 | £688.94 |
| Year 6 performance and outdoor learning | £113.60 | £25.75 | £87.85 |
| Easter Bingo & Oiver drinks | £717.62 | £188.25 | £529.37 |
| Quiz | £453.89 | £31.87 | £422.02 |
| Pre loved Uniform | £356.33 | £356.33 | |
| Amazon Smile and Easy Fundraising | £182.74 | £182.74 | |
| Lion King Tickets | £5,960.00 | £3,780.00 | £2,180.00 |
| Lottery | £24.50 | £24.50 | |
| Christmas Raffle | £552.80 | £552.80 | |
| Christmas Cards | £584.00 | £449.70 | £134.30 |
| Christmas Wreaths | £1,704.65 | £705.30 | £999.35 |
| Secret Santa | £2,008.18 | £2,453.74 | -£445.56 |
| Summer Raffle | £640.18 | £19.00 | £621.18 |
| Ice cream sales | £389.50 | £112.82 | £276.68 |
| Sports day | £441.00 | £28.64 | £412.36 |
| Assets (fridge Freezer) | £168.77 | -£168.77 | |
| Misc income and expenses | £1,681.31 | £1,764.32 | -£83.01 |
| Payment to school - virtual panto | £200.00 | -£200.00 | |
| New Welcome Packs for parents | £40.45 | -£40.45 | |
| Parent kind membership | £140.00 | -£140.00 | |
| Payment to school - KS2 reading records and | |||
| passports | £133.95 | -£133.95 | |
| Payment to school - wood supplies for timer | |||
| area and sensory garden + christmas crackers | |||
| and chocolates | £474.44 | -£474.44 | |
| Children in Need donation cheque | £180.00 | -£180.00 | |
| Payment to school - playground equipment | £500.00 | -£500.00 | |
| £31,934.98 | £18,721.98 | £13,213.00 | |
| NET THIS YEAR | |||
| AFTER | |||
| DONATIONS | |||
| BANK ACCOUNT AT END OF YEAR | £17,899.15 | ||
| CASH | £1,245.84 | ||
| TOTAL | £19,144.99 | ||
| Open bank | |||
| balance plus | |||
| Cross check | £19,144.98 | NET income |
New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023
Independent examiners report to the trustees of New Scotland Hill PTA
I report to the trustees on my examination of the accounts of New Scotland Hill PTA (the Trust) for the year ended 31/08/2023
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Niki Westwood Address: 48 Sandy Lane, Little Sandhurst, Berkshire GU47 8NW Date: 2[nd] March 2024
New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023
| Fundraising Events | 1stSeptember 2022 – 31stAugust | 1stSeptember 2022 – 31stAugust | 2023 |
|---|---|---|---|
| RECEIPTS | PAYMENTS | ||
| ITEM | INCOME | Payments | NET |
| Comedy night bar (for year 2024) | £432.19 | -£432.19 | |
| Corporate Donations | £4,080.50 | £4,080.50 | |
| Christmas Fair | £3,438.15 | £2,268.51 | £1,169.64 |
| Circus | £6,118.61 | £2,825.79 | £3,292.82 |
| Colour Run | £2,635.92 | £1,946.98 | £688.94 |
| Year 6 performance and outdoor learning | £113.60 | £25.75 | £87.85 |
| Easter Bingo & Oiver drinks | £717.62 | £188.25 | £529.37 |
| Quiz | £453.89 | £31.87 | £422.02 |
| Pre loved Uniform | £356.33 | £356.33 | |
| Amazon Smile and Easy Fundraising | £182.74 | £182.74 | |
| Lion King Tickets | £5,960.00 | £3,780.00 | £2,180.00 |
| Lottery | £24.50 | £24.50 | |
| Christmas Raffle | £552.80 | £552.80 | |
| Christmas Cards | £584.00 | £449.70 | £134.30 |
| Christmas Wreaths | £1,704.65 | £705.30 | £999.35 |
| Secret Santa | £2,008.18 | £2,453.74 | -£445.56 |
| Summer Raffle | £640.18 | £19.00 | £621.18 |
| Ice cream sales | £389.50 | £112.82 | £276.68 |
| Sports day | £441.00 | £28.64 | £412.36 |
| Assets (fridge Freezer) | £168.77 | -£168.77 | |
| Misc income and expenses | £1,681.31 | £1,764.32 | -£83.01 |
| Payment to school - virtual panto | £200.00 | -£200.00 | |
| New Welcome Packs for parents | £40.45 | -£40.45 | |
| Parent kind membership | £140.00 | -£140.00 | |
| Payment to school - KS2 reading records and | |||
| passports | £133.95 | -£133.95 | |
| Payment to school - wood supplies for timer | |||
| area and sensory garden + christmas crackers | |||
| and chocolates | £474.44 | -£474.44 | |
| Children in Need donation cheque | £180.00 | -£180.00 | |
| Payment to school - playground equipment | £500.00 | -£500.00 | |
| £31,934.98 | £18,721.98 | £13,213.00 | |
| NET THIS YEAR | |||
| AFTER | |||
| DONATIONS | |||
| BANK ACCOUNT AT END OF YEAR | £17,899.15 | ||
| CASH | £1,245.84 | ||
| TOTAL | £19,144.99 | ||
| Open bank | |||
| balance plus | |||
| Cross check | £19,144.98 | NET income |
New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023
Independent examiners report to the trustees of New Scotland Hill PTA
I report to the trustees on my examination of the accounts of New Scotland Hill PTA (the Trust) for the year ended 31/08/2023
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Niki Westwood Address: 48 Sandy Lane, Little Sandhurst, Berkshire GU47 8NW Date: 2[nd] March 2024