## **Trustees’ Annual Report for the period** **From 01/09/2022 Period start date To 31/08/2023 Period end date** **Charity name: New Scotland Hill PTA** ## **Charity registration number: 1093909** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the
school in particular by:
1 Developing effective relationships between
the staff, parents and others associated with
the school
2 Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|During the above period the PTA paid for
KS2 reading records and passports, wood
supplies to enhance a sensory garden;
provided funds to purchase new playground
equipment and paid for a virtual panto| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTA achieve some great results in
terms of fundraising, raising the highest
amount for a number of years with a large
range of events. Although not many items
were purchased in the above period, funds
have been allocated for big ticket purchases
in future years – such as contributing
towards the cost of an outdoor classroom
structure.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position of the PTA remains
strong with a closing balance of £19,144.99
with no debts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No reserves are held| |Amount of reserves held|Para 1.22|£0| |Reasons for holding zero
reserves|Para 1.22|So that the PTA can focus purchasing items
which most benefit the children. Ownership
of items are transferred to the school.| |Details of fund materially in
deficit|Para 1.24|No funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties exist| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal source is through running
fundraising events, but corporate one off
donations are also received ad hoc.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All members of the committee are trustees of
the charity and have control of the
association and its funds. The minimum
number of committee members is 2
Trustee members are voted in during the
Annual General Meeting; or can be voted in
during an Extraordinary General Meeting if
appointment / removal is required mid year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|New Scotland Hill PTA| |---|---| |Other name the charity uses|| |Registered charity number|1093909| |Charity’s principal address|New Scotland Hill Primary School
Grampian Road
Sandhurst
GU47 8NQ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
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9
10
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Katharine Taylor|Chair||| ||Kathryn Abbott|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|K. Taylor|K. Abbott| |---|---|---| ||Katharine Taylor|Kathryn Abbott| ||
Chair|Secretary| ||18/04/2024|| ||18/04/2024|| ## New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023 |Fundraising Events|1stSeptember 2022 – 31stAugust|1stSeptember 2022 – 31stAugust|2023| |---|---|---|---| ||RECEIPTS|PAYMENTS|| |ITEM|INCOME|Payments|NET| |Comedy night bar (for year 2024)||£432.19|-£432.19| |Corporate Donations|£4,080.50||£4,080.50| |Christmas Fair|£3,438.15|£2,268.51|£1,169.64| |Circus|£6,118.61|£2,825.79|£3,292.82| |Colour Run|£2,635.92|£1,946.98|£688.94| |Year 6 performance and outdoor learning|£113.60|£25.75|£87.85| |Easter Bingo & Oiver drinks|£717.62|£188.25|£529.37| |Quiz|£453.89|£31.87|£422.02| |Pre loved Uniform|£356.33||£356.33| |Amazon Smile and Easy Fundraising|£182.74||£182.74| |Lion King Tickets|£5,960.00|£3,780.00|£2,180.00| |Lottery|£24.50||£24.50| |Christmas Raffle|£552.80||£552.80| |Christmas Cards|£584.00|£449.70|£134.30| |Christmas Wreaths|£1,704.65|£705.30|£999.35| |Secret Santa|£2,008.18|£2,453.74|-£445.56| |Summer Raffle|£640.18|£19.00|£621.18| |Ice cream sales|£389.50|£112.82|£276.68| |Sports day|£441.00|£28.64|£412.36| |Assets (fridge Freezer)||£168.77|-£168.77| |Misc income and expenses|£1,681.31|£1,764.32|-£83.01| |Payment to school - virtual panto||£200.00|-£200.00| |New Welcome Packs for parents||£40.45|-£40.45| |Parent kind membership||£140.00|-£140.00| |Payment to school - KS2 reading records and|||| |passports||£133.95|-£133.95| |Payment to school - wood supplies for timer|||| |area and sensory garden + christmas crackers|||| |and chocolates||£474.44|-£474.44| |Children in Need donation cheque||£180.00|-£180.00| |Payment to school - playground equipment||£500.00|-£500.00| ||£31,934.98|£18,721.98|£13,213.00| ||||NET THIS YEAR| ||||AFTER| ||||DONATIONS| |BANK ACCOUNT AT END OF YEAR|£17,899.15||| |CASH|£1,245.84||| |TOTAL|£19,144.99||| |||Open bank|| |||balance plus|| |Cross check|£19,144.98|NET income|| New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023 ## **Independent examiners report to the trustees of New Scotland Hill PTA** I report to the trustees on my examination of the accounts of New Scotland Hill PTA (the Trust) for the year ended 31/08/2023 ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Niki Westwood Address: 48 Sandy Lane, Little Sandhurst, Berkshire GU47 8NW Date: 2[nd] March 2024 ## New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023 |Fundraising Events|1stSeptember 2022 – 31stAugust|1stSeptember 2022 – 31stAugust|2023| |---|---|---|---| ||RECEIPTS|PAYMENTS|| |ITEM|INCOME|Payments|NET| |Comedy night bar (for year 2024)||£432.19|-£432.19| |Corporate Donations|£4,080.50||£4,080.50| |Christmas Fair|£3,438.15|£2,268.51|£1,169.64| |Circus|£6,118.61|£2,825.79|£3,292.82| |Colour Run|£2,635.92|£1,946.98|£688.94| |Year 6 performance and outdoor learning|£113.60|£25.75|£87.85| |Easter Bingo & Oiver drinks|£717.62|£188.25|£529.37| |Quiz|£453.89|£31.87|£422.02| |Pre loved Uniform|£356.33||£356.33| |Amazon Smile and Easy Fundraising|£182.74||£182.74| |Lion King Tickets|£5,960.00|£3,780.00|£2,180.00| |Lottery|£24.50||£24.50| |Christmas Raffle|£552.80||£552.80| |Christmas Cards|£584.00|£449.70|£134.30| |Christmas Wreaths|£1,704.65|£705.30|£999.35| |Secret Santa|£2,008.18|£2,453.74|-£445.56| |Summer Raffle|£640.18|£19.00|£621.18| |Ice cream sales|£389.50|£112.82|£276.68| |Sports day|£441.00|£28.64|£412.36| |Assets (fridge Freezer)||£168.77|-£168.77| |Misc income and expenses|£1,681.31|£1,764.32|-£83.01| |Payment to school - virtual panto||£200.00|-£200.00| |New Welcome Packs for parents||£40.45|-£40.45| |Parent kind membership||£140.00|-£140.00| |Payment to school - KS2 reading records and|||| |passports||£133.95|-£133.95| |Payment to school - wood supplies for timer|||| |area and sensory garden + christmas crackers|||| |and chocolates||£474.44|-£474.44| |Children in Need donation cheque||£180.00|-£180.00| |Payment to school - playground equipment||£500.00|-£500.00| ||£31,934.98|£18,721.98|£13,213.00| ||||NET THIS YEAR| ||||AFTER| ||||DONATIONS| |BANK ACCOUNT AT END OF YEAR|£17,899.15||| |CASH|£1,245.84||| |TOTAL|£19,144.99||| |||Open bank|| |||balance plus|| |Cross check|£19,144.98|NET income|| New Scotland Hill PTA (registered charity number 1093909) Payment and Receipts Accounts – 2022 - 2023 ## **Independent examiners report to the trustees of New Scotland Hill PTA** I report to the trustees on my examination of the accounts of New Scotland Hill PTA (the Trust) for the year ended 31/08/2023 ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Niki Westwood Address: 48 Sandy Lane, Little Sandhurst, Berkshire GU47 8NW Date: 2[nd] March 2024