1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP
Trustee Board COMMITTEE MEETING Minutes 31/10/25
Attendees: Zena, Gill, Richard, Tom, Luke, Tracey, Michael , Apologies:, Justine, Julie,
- Minutes of last meeting
Minutes of the last meeting all agreed to. Ahead of next meeting will me move to adopt the por recommended structure for the meetings.
- Approval of last years accounts
The trustees approved last years accounts for 24/25
- Accounts
Camp Account £2,700
Treasurer’s £4,000
Saving £21,000
£2,500 came in from the admiralty for a launch vehicle. However we had the expense of £1000 for the mini bus come out.
- Scout, Cub and Beaver reports
Beavers Report
26 beavers, some joined and couldn’t continue coming. Molly, Finn and Ethan are our section young leaders and Lydia is our scout volunteer. Lydia is applying for the world scout jamboree and out of the 13 in Thanet 6 are from our group. We have recently covered the air activity badge and visited the museum. With team building and a visit to the fire station. Coming up we have Christmas craft to look forward to.
Cubs Report
We currently have 28 cubs, 2 of them will be new this week. So far this term the Cubs have covered first aid, fire safety, teamwork challenges – doing a minute to win it, healthy living activities and the stage 2 air activities badge. We have also taken part in the Howlett’s Zoo Beaver and Cub takeover. Coming up we are starting the communicator badge, having a caving and pizza night (in the hall) and then we move onto the Christmas activities such as Christmas tree craft, Christmas lights walk and the joint beaver and cub Christmas party.
1[st] St Peters Sea Scout Group A registered Charity No. 1093532
1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP
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Scout Report
32 scouts. So far we have done mini golf, pioneering and sowing. A visit to the RNLI. This week we had nautical skills and gender and disability world challenge badge. With camp skills coming up. Fern and Ollie are running some outdoors games as part of there YL challenges. In future we need to invite YL to our planning meetings. We held a scout forum and they voted to have yoga night which we are doing. Parliament week and expedition challenge coming up soon. As well as Christmas craft and potentially Santa’s sleigh
- Operational leadership team
Trustee roles:
Risk and management – Richard
Finance management and Insurance – Michael
Equipment
Dry equipment- Gill
Wet equipment – Luke
Volunteer management – Justine/Julie
Promotion of Scouting – Zena
Compliance- Tom
Leadership Team
GLV
Section Leaders
Membership Lead – Jo Beer tbc
Fundraising Lead – Nicola Kelly tbc
Bosun – Mark
Vehicle Lead – Richard H
Media and communications – Ethan tbc
Infrastructure Lead – Richard Q tbc
1[st] St Peters Sea Scout Group A registered Charity No. 1093532
1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP
Quarter master – Charlie
Our aim to develop a direction and guidance. With compliance of each and records. Skills and permits to which we can use. For example with boats paddle permits for next season. Send out general info and have a plan for the next year. Some will have closer deadlines than others.
Trustees will have more of an oversight role. Potentially next year do we look at changing how we hold our groups AGM.
- Ramsey
Successfully claiming Insurance of £2000 for Ramsey. £130 for engine service. We will be disposing of Barry due to stability issues.
- Training/DBS update
DBS: Suzzane, Henry and Tracey to be done. Ashley is done. Josh in January. Phil and Gill is February.
First aid: Tasmin, Imogen, Esther, Yasmin, Georgia, Aaron. Plus multiple people need to first aid but not willing to convert it to 1[st] response training.
For young leaders they must complete Module A otherwise they can’t attend.
- AOB
Broadstairs site
Piermont park site next Thursday 7pm at Piermont hall.
Dave table man is asking to give for putting the tables and chairs out
Launch vehicle- Difficulty finding out what we need. We could try to hire one to know if its capable. Not a large tractor is required potentially. Find a time to test it. We would need to buy a tractor tow bar hitch.
Risk assessment for parade – potential for bins according to the police to be used for a terrorist attack. The group may need to update the risk assessment as a result.
- Date of next meeting
TBD out of committee
1[st] St Peters Sea Scout Group A registered Charity No. 1093532
| 2024-2025 | |
|---|---|
| Income | |
| Badges / Scarves | 87.00 |
| Bank Interest | 274.93 |
| Donaton | 8,678.84 |
| Events - Beavers | 692.00 |
| Events - Cubs | 4,729.00 |
| Events - Scouts | 9,620.61 |
| Fundraising | 1,556.36 |
| Gif Aid | 3,201.25 |
| Marine | 155.00 |
| Meetngs | 0.00 |
| Membership Fees | 14,964.50 |
| Minibus | 1,931.00 |
| Miscellaneous | 94.95 |
| Expense | |
| Actvity Equipment | 117.75 |
| Admin | 43.66 |
| Badges | 1,055.25 |
| Bank Fees | 1,037.62 |
| Boat Park | 14,590.81 |
| Camping Equipment | 5,463.94 |
| Events - Beavers | 812.01 |
| Events - Cubs | 3,707.16 |
| Events - Scouts | 7,064.05 |
| Failed GoCardless Transactons | 79.60 |
| Fundraising | 432.90 |
| Insurance | 1,816.28 |
| Marine | 8,957.97 |
| Meetngs - Beavers | 545.47 |
| Meetngs - Cubs | 372.35 |
| Meetngs - Scouts | 685.11 |
| Membership Costs | 5,152.00 |
| Minibus | 2,994.31 |
| Miscellaneous | 345.61 |
| Rates | 26.95 |
| Rent | 5,497.90 |
| Venue Maintenance | 372.64 |
| Account balances | |
| Lloyds Treasurer Account | 1,951.66 |
| Lloyds Camp / Event Account | 4,788.27 |
| Lloyds Saving Account | 22,620.74 |
| Expense Account | 215.42 |
| Summary | |
| Account balance brought forward | 44,761.99 |
| Total income | 45,985.44 |
| Total expenditure | 61,171.34 |
|---|---|
| Net income | -15,185.90 |
| Account balance carried forward | 29,576.09 |
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Glv• h•r• brf•f dotslkn of any Items that the •xamln•r wl8hos to dl•clo In the rnain Irorne from 8ubs are collected vla Gocafdless. as are carnp fee8. The Group's resFrf>n%bdty to m&nt"n robust contmls on Irme to the Group. 0ing and clo8irvJ balan(x. faster payrnnts. ch4u88 payirKJ In wern valklai•J to Uoyds knk S18teffS. Annual C¥ t¢x)k plac In the year. Broadrn. Costs Inrred, £14964 8UPPOrted by grwlts and (knn8ti(Xt8 Th• year gave rl8• to £15,185 over3pend The mlnitsjs was &gn wrltten at cost £1620 Pu(chase8 In year. - Humber Assauft Rlb 5 M 6 x Mic CMP460 x hdhOld VHF HX211E Outd1 RerfODT Camp8t 2 x Outdoor Rev 500DTX Caravan Fridge SMAD60 5 x Manne Cc)oltx)x 54QT 3 x Marine Cooltox 120QT . 5000 345 881 479 798 416 400