**1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** 

## **Trustee Board COMMITTEE MEETING Minutes 31/10/25** 

Attendees: Zena, Gill, Richard, Tom, Luke, Tracey, Michael **,** Apologies:, Justine, Julie, 

1. Minutes of last meeting 

Minutes of the last meeting all agreed to. Ahead of next meeting will me move to adopt the por recommended structure for the meetings. 

2. Approval of last years accounts 

The trustees approved last years accounts for 24/25 

3. Accounts 

Camp Account £2,700 

Treasurer’s £4,000 

Saving £21,000 

£2,500 came in from the admiralty for a launch vehicle. However we had the expense of £1000 for the mini bus come out. 

4. Scout, Cub and Beaver reports 

Beavers Report 

26 beavers, some joined and couldn’t continue coming. Molly, Finn and Ethan are our section young leaders and Lydia is our scout volunteer. Lydia is applying for the world scout jamboree and out of the 13 in Thanet 6 are from our group. We have recently covered the air activity badge and visited the museum. With team building and a visit to the fire station. Coming up we have Christmas craft to look forward to. 

## Cubs Report 

We currently have 28 cubs, 2 of them will be new this week. So far this term the Cubs have covered first aid, fire safety, teamwork challenges – doing a minute to win it, healthy living activities and the stage 2 air activities badge. We have also taken part in the Howlett’s Zoo Beaver and Cub takeover. Coming up we are starting the communicator badge, having a caving and pizza night (in the hall) and then we move onto the Christmas activities such as Christmas tree craft, Christmas lights walk and the joint beaver and cub Christmas party. 

1[st] St Peters Sea Scout Group A registered Charity No. 1093532 



**1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** 

. 

Scout Report 

32 scouts. So far we have done mini golf, pioneering and sowing. A visit to the RNLI. This week we had nautical skills and gender and disability world challenge badge. With camp skills coming up. Fern and Ollie are running some outdoors games as part of there YL challenges. In future we need to invite YL to our planning meetings. We held a scout forum and they voted to have yoga night which we are doing. Parliament week and expedition challenge coming up soon. As well as Christmas craft and potentially Santa’s sleigh 

5. Operational leadership team 

Trustee roles: 

Risk and management – Richard 

Finance management and Insurance – Michael 

Equipment 

Dry equipment- Gill 

Wet equipment – Luke 

Volunteer management – Justine/Julie 

Promotion of Scouting – Zena 

Compliance- Tom 

Leadership Team 

GLV 

Section Leaders 

Membership Lead – Jo Beer tbc 

Fundraising Lead – Nicola Kelly tbc 

Bosun – Mark 

Vehicle Lead – Richard H 

Media and communications – Ethan tbc 

Infrastructure Lead – Richard Q tbc 

1[st] St Peters Sea Scout Group A registered Charity No. 1093532 



**1[ST] ST PETERS-IN-THANET SEA SCOUT GROUP** 

Quarter master – Charlie 

Our aim to develop a direction and guidance. With compliance of each and records. Skills and permits to which we can use. For example with boats paddle permits for next season. Send out general info and have a plan for the next year. Some will have closer deadlines than others. 

Trustees will have more of an oversight role. Potentially next year do we look at changing how we hold our groups AGM. 

6. Ramsey 

Successfully claiming Insurance of £2000 for Ramsey. £130 for engine service. We will be disposing of Barry due to stability issues. 

7. Training/DBS update 

DBS: Suzzane, Henry and Tracey to be done. Ashley is done. Josh in January. Phil and Gill is February. 

First aid: Tasmin, Imogen, Esther, Yasmin, Georgia, Aaron. Plus multiple people need to first aid but not willing to convert it to 1[st] response training. 

For young leaders they must complete Module A otherwise they can’t attend. 

8. AOB 

Broadstairs site 

Piermont park site next Thursday 7pm at Piermont hall. 

Dave table man is asking to give for putting the tables and chairs out 

Launch vehicle- Difficulty finding out what we need. We could try to hire one to know if its capable. Not a large tractor is required potentially. Find a time to test it. We would need to buy a tractor tow bar hitch. 

Risk assessment for parade – potential for bins according to the police to be used for a terrorist attack. The group may need to update the risk assessment as a result. 

9. Date of next meeting 

TBD out of committee 

1[st] St Peters Sea Scout Group A registered Charity No. 1093532 



||2024-2025|
|---|---|
|Income||
|Badges  / Scarves|87.00|
|Bank Interest|274.93|
|Donaton|8,678.84|
|Events - Beavers|692.00|
|Events - Cubs|4,729.00|
|Events - Scouts|9,620.61|
|Fundraising|1,556.36|
|Gif Aid|3,201.25|
|Marine|155.00|
|Meetngs|0.00|
|Membership Fees|14,964.50|
|Minibus|1,931.00|
|Miscellaneous|94.95|
|Expense||
|Actvity Equipment|117.75|
|Admin|43.66|
|Badges|1,055.25|
|Bank Fees|1,037.62|
|Boat Park|14,590.81|
|Camping Equipment|5,463.94|
|Events - Beavers|812.01|
|Events - Cubs|3,707.16|
|Events - Scouts|7,064.05|
|Failed GoCardless Transactons|79.60|
|Fundraising|432.90|
|Insurance|1,816.28|
|Marine|8,957.97|
|Meetngs - Beavers|545.47|
|Meetngs - Cubs|372.35|
|Meetngs - Scouts|685.11|
|Membership Costs|5,152.00|
|Minibus|2,994.31|
|Miscellaneous|345.61|
|Rates|26.95|
|Rent|5,497.90|
|Venue Maintenance|372.64|
|Account balances||
|Lloyds Treasurer Account|1,951.66|
|Lloyds Camp / Event Account|4,788.27|
|Lloyds Saving Account|22,620.74|
|Expense Account|215.42|
|Summary||
|Account balance brought forward|44,761.99|
|Total income|45,985.44|





|Total expenditure|61,171.34|
|---|---|
|Net income|-15,185.90|
|Account balance carried forward|29,576.09|





CHARITY COMMISSION
FOR ENGLAND AND WALES
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6 x Mic CMP460
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Outd￿1 RerfODT Camp8t
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