2024-09-30-accounts

Trustees' Annual Report For The Period

From

Period start date Period end date To 01 10 2023 30 09 2024

Section A Reference and administration details ~~ee~~

Charity name Kingfishers Swimming Club ~~Po~~ Other names charity is known by Kingfishers Scarborough / Kingfishers SC ~~PO~~

Registered charity number (if any) 1093018

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
1	Kath Minghella	Chairperson Executive Committee & Committee Member Masters Lead Membership Secretary District Representative Poolside Liaison Lead Communications Lead
2	Vicky Gough	Honorary Secretary Executive Committee & Committee Member Diversity & Inclusion Lead Safeguarding Lead Special Olympics Lead Internal Galas Lead
3	Brian De-Alker	Honorary Treasurer Executive Committee & Committee Member Compliance Lead GoverningBodyLead
4 Leanne Anderson	4 Leanne Anderson	Committee Member
5	Paula Ambury	Committee Member Open Water Secretary
6	Shaun Vasey	Committee Member Open Meets Secretary Technical Officials Liaison

Names of the charity trustees who manage the charity

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7	Charlotte Adams	Committee Member Juniors/Seniors Coach	16/11/23 - 15/03/24
8	Michael Draper	Committee Member Juniors/Seniors Coach Mentee Liaison	16/11/23 - 29/02/24
9	KellyTrotter	Committee Member	08/02/24 - 13/11/24
10	Hannah Foster	Committee Member Minutes Secretary
11	Sarah Bisby-Owen	Committee Member FundraisingLead	16/11/23 - 01/10/24
12	Nicola Bailey	Committee Member Assistant Teacher
13	Martina Baloch	Committee Member	16/11/23 - 12/12/23
14	VickyGill	Committee Member	12/04/24 - 13/11/24
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

ames and addresses of advisers (Optional information)	ames and addresses of advisers (Optional information)	ames and addresses of advisers (Optional information)
Type of adviser Name Address
Independent Examiner	Asquith Accountants Ltd Chartered Accountants	Rowan House 7 West Bank Scarborough YO12 5DX

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

[Constitution ]

How the charity is constituted

• (eg. trust, association, company)

[Unincorporated Association ]

Trustee selection methods

• (eg. appointed by, elected by)

Trustees are elected at an Annual General Meeting from registered members in good standing, to serve a term of years with a maximum size of committee and with the ability to co-opt members.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees; [1]

• the charity’s organisational structure and any wider network with which the charity works; [2]

• relationship with any related parties; [3]

• trustees’ consideration of major risks and the system and procedures to manage them. [4]

[1] Trustees are provided with online resources and guidance documents prior to and after election concerning suitability to stand, responsibilities and duties relating to their role.

Services are provided to both adults and children under 18 years of age. All trustees are safeguarding and trained in the protection of children and subject to enhanced/barred list DBS checks according to their role or duty performed.

• Safeguarding training and DBS clearances are audited annually by the National Governing Body, Swim England, as are all teaching and technical qualifications.

• Staff and volunteers are fully funded for their induction and development through training, qualifications and ongoing continuing professional development. This is by a partnership arrangement between the individual and the club.

• [2] The club offers a safe and welcoming environment to competitive or leisure swimmers in pool and open water.

The club and membership are affiliated to Swim England, training is also endorsed by the Institute of Swimming, and the club is supported regionally by Swim England North East Region and by the Yorkshire Swimming Association.

Swim England mandatory codes of behaviour, safeguarding and governance apply and compliance is reviewed annually under the national governing body’s affiliation scheme (SwimMark). The club’s affiliation is reviewed annually in April and the club is currently certified as compliant.

The club is a member of:

• Scarborough and District Swimming Association (SaDSA)

• Yorkshire Swimming Association (YSA)

• Royal Lifesaving Society (RLSS)

• Royal National Lifeboat Institution (RNLI).

SaDSA hosts events promoting swimming, local and sub-regional friendly galas and other competitive league events for local swimmers just starting out in their swim journey in the sport, or for leisure.

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The club operates in pool and open water disciplines with an open water activity base at North Yorkshire Water Park, Wykeham, where the club enjoys an exclusive licence to operate open water swimming courtesy of Dawnay Estates as part of their commitment to encourage the local population to develop in water skills with access to their facilities.

[3] As part of the club’s commitment to support other local organisations and the local population, the club offers advice and support, volunteers, training, mentee placement, technical advice, consultancy and equipment loan to other charities and organisations. The club actively supports Scarborough Disabled Swimming Group (SDAG) as part of the club’s commitment to outreach for wider participation in swimming by the local and regional community. This is evidenced by the close relationship the club has with SDAG in supporting the annual Special Olympics Great Britain Programme local gala each year in Scarborough Sports Village with technical support and officials.

[4] The club is audited annually on its safeguarding, DBS clearance, Risk Assessments for events and activities, codes of conduct, personnel development plan and compliance with the rules of the National Governing Body, Swim England , each April and continues to be fully compliant with no lapse in affiliation or advisories.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects [1] (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) [2]

The objects of the Club are the teaching, development and practice of swimming, diving, synchro, open water, water polo for its members and shall, where appropriate, be to compete.

[1] The club iscommitted to the instruction and developmentby teaching and coaching ofswimming skills, technique, best practice, and sportsmanshipwhether forleisure, competition, fitness, performance or the preservation of life- tobenefit the peopleof Scarborough and the surrounding area anddevelop the body and mindset of the swimmerin accordance with club values and ethos. The cluboperates junior and senior Development and Performance squadsand aMastersdivision (age 18 years and over) and operates in pool and lake across multiple skill and age ranges - and is open to all. In conjunction with the North Yorkshire Council’s leisure services partner, Everyone Active, who run a learn to swim programme,the club provides a pathway for the development of skills and training in techniquewith the option to run link sessions with Everyone Active so local children and adultscan experience theclub atmosphere, offering and ethosfor themselves with no ongoing commitment initially. This means any interested swimmer cancontinue progression in their chosen sportfor leisure or competition whilst first experiencing what the club can offer. Clubgovernance and operationis in keeping with the rules, regulations and best practices of the national governing body for swimming in England (Swim England, formerly the Amateur Swimming Association or ASA) to which the club is affiliated. [2] The Trustees ensure the club providesopportunities to local adults and childrento obtain awide range of swimming skills across multiple disciplineswith teaching and coachingavailable to all (supported by a confidential hardship fund if required)from qualified and experienced coaching, teaching and volunteer staff from the communitywho are trained and supported to a high level, in exchange for the donation of time in pursuit of theirpersonal commitment to give backto their community. The clubvalues diversity and promotes equalityandchallenges discrimination. It ensures all trustees and volunteers complete swimming specific safeguarding trainingandDBS checksand are suitably trainedin their chosen area of involvement. The club isSwim Mark accredited through Swim Englandin relation to governance, compliance, finance and community involvement. This is subject to annual update and biennial reassessment. ThePublic Benefitis achieved for residents of the borough and surrounding area, and for visitors, by: • Provision ofaccessible, affordable and timely structured sessionsfor swimmers to enjoy and benefit from participation, in asafe and encouraging environment- tolearn, develop or excelin swimming as aleisure, fitness or performanceactivity.

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• Encouraging community participation in amateur sport by teaching, developing and coaching in the practice of swimming and the preservation of life.

• • Development and funding of a Youth Leadership and Development programme in conjunction with Swim England North East Region to provide tailored training, development and experience for 14 - 18 year olds looking to enhance their personal development, leadership and life skills.

• • Provision of the opportunity for volunteering, work experience and personal development by local residents taking part in schemes such as the Duke of Edinburgh Award or schemes administered by other community or charitable bodies if appropriate and where safeguarding compliant.

• • Cross charity support with the sharing of expertise , administration, equipment and personnel. This includes, for example; event organisers, qualified coaches, teachers, gala and meet officials including judges, referees and timekeepers in support of other community groups , such as joint organisation of the Special Olympics Great Britain regional event held locally (as part of a national programme) run in association with Scarborough Disabled Swimming Group . This includes technical support and equipment, provision of personnel and technical officials.

Additional details of objectives and activities (Optional information)

Youmay chooseto include further statements, where relevant, about: •policy on grant making; [1] •policy programme related investment; [2] •contribution made by volunteers. [3]

[1] The club’s current objects do not include the provision or making of grants. [2] The club operates a programme to create asafe, welcoming and inclusive communityfor those with a passion for swimming or wishing to serve the swimming community. The club activelyencourages personal development and volunteering to benefit others, with programmes such as aYouth Leadership and Development Programmefor 14 - 18 year olds, offering theopportunity to assist coaches and teachersof younger members, or byinternship for those wishing to gain experience, skills and community involvement through the Duke of Edinburgh Award or similar schemes. Theclub seeds and promotesregular pool and open water challenges for those wishing to fulfil apersonal, community, individual or team challengesuch as distance badges, swimming the Yorkshire Coast, English Channel, Loch Lomond or Loch Ness, by providing leadership, training, organisation, equipment, technical expertise, resources and support. Support is also givenfor teams and individuals raising money forother causesby involvement in competition or sporting events. The club have alsofounded and organised new eventsto promote good sportsmanship and community spiritamongst younger members just finding their feet, or harbouring uncertainties about their participation inthe sport.

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As a member of SaDSA, the district swimming organisation, the club provides officials and a venue for events involving neighbouring amateur community swimming clubs in this economically challenged area on the East of England coastline. [3] Volunteers are encouraged to give back to the local community by giving time to the club in exchange for fully funded training and support across technical, managerial and professional areas or in being trained and developed as officials and judges to Aquatics GB standards and in support of the Swim England nationally accredited development pathway . This helps to ensure progression for those who want to, to develop further in the sport of swimming or in governance of swimming . It also enables the building of a legacy for the future and for individuals to fulfil a desire to give back to their community.

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Section D Achievements and performance

Summary of the main The club is successful in maintaining enough active participants and achievements of the charity volunteers over time, having maintained and actually increased during the year participation and member numbers as well as volunteers following the disruption caused by the Covid-19 pandemic. In providing a safe and positive environment for swimmers from a young age (there is no upper limit) swimmers continue to develop, learn new skills , compete if they wish and fulfil personal dreams, goals or targets whilst preserving life, in water. Volunteers can learn new skills and develop in support of swimming and the local community whilst they fulfil personal passions, objectives and performance targets . Funding and training support has been provided for the training and development of Coaches and Assistant Coaches and the Children’s Welfare Officer role. Additional volunteers have been recruited and trained to support club events at home and away including Team Managers (who support the Coach and swim team at galas and Open Meets away and at home facilities) and Timekeepers who help man events alongside officials locally, or in other parts of the region. The Head Coach continues to be active in leading the development of the club , engaging the coaching and teaching team of volunteers and mentors. The refocus on a new athlete pathway for development and performance streams across the skill and age range of the membership continues with reorganisation of the pool layout to accommodate additional members . This has reinforced the direction of the club for both competitive and non-competitive swimmers and the development of volunteer and club support from members and their families. Kingfishers Swimming Club swimmers continue to develop and succeed in local, regional and national competitions with many personal best times whilst ensuring there is still a development route for leisure or non-competitive swimmers. There is also a pathway for those returning to swimming to be encouraged to participate in their chosen sport. The club is still adaptively responding to support membership and volunteers and as a result is developing strongly as an organisation as legislative requirements and expectations change and develop. It has taken full advantage of the facilities offered by Scarborough Sports Village and North Yorkshire Water Park where its Open Water base is located, partnering with the pool operator and other local clubs in the investment in adjustable competition starter blocks, for example. . Training and development continues to help staff and volunteers become multiskilled to assist the club in delivering best in class services,

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Section D Achievements and performance

whilst offering support and development for members, other charitable or community organisations and the local community – all in pursuit of the fulfilment of its objectives as a charity. Further, in helping those in the local borough and district , and in the interests of opening access to swimming for all , the club offers support and expertise in the planning and delivery of events either in partnership with the club or independent of it , such as with the Scarborough and District Disabled Swimming Club (SDSG), another registered charity. As referenced above, organisation is well established with SDSG for the running of the local regional meet as part of the national Special Olympics GB event from 2023 onwards . The club is providing organisational support, volunteers, officials and judges, equipment, timekeeping and results recording . Club volunteers are available to support and encourage other clubs and groups in the local community , to support aquatic events for the benefit of all members of society in the area. This year saw a refocus on communication with members and the community with a new newsletter , increased contact with potential corporate and individual sponsors , for investment in a newly designed kit ( brought forward by the swimming membership via their Club Captains. In addition, the club held a sponsored walk to raise funds and encourage involvement and visibility in the local community . This offered the opportunity for club members to give back their time and fundraise for the benefit of their club as a whole, following the club ethos and spirit .

Section E Financial review

Brief statement of the A cash reserve is held to cover liabilities and contractual payments charity’s policy on reserves in the event of closure of the club or to meet any unexpected expenditure or claim and for any projects against which funds have been raised or collected I advance. The reserve also enables the club to manage in the event of a temporary short or medium term closure. The operating reserve , excluding temporary closure of the pool facility, is to cover contractual costs, and notice periods in commercial and employment contracts. A project reserve fund is held for the protection of monies collected for any specified reason , such as a channel swim or fundraising for kit or uniform prior to delivery of the project. Details of any funds materially There are none. in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising); [1]

• how expenditure has supported the key objectives of the charity; [2]

• investment policy and objectives including any ethical investment policy adopted.

[1] The charity is funded by its members via:

• An annual membership upon which a refund of tax paid by donors can be claimed from HMRC as Gift Aid

• Recovery of operating costs and fees by monthly payment from members based on their training sessions

• Fundraising activities and donations for specific projects such as a Channel Swim or similar challenge event, or by corporate or individual donation to the club for general use, which may be subject to a tax refund under HMRC Gift Aid rules.

• Fundraising projects or events for specific causes such as additional equipment or for the replacement of existing items.

[2] Expenditure is focussed on the key areas of developing the club so it can offer best in class staff and volunteer training, timely, safe and welcoming water time as well as compliance with the pool operator and national governing body requirements.

The objective is to develop the club for the future to ensure a sustainable presence in the town for the benefit of future generations of local residents in accordance with club objectives and ethos so that families and individuals can enjoy a choice of club for developing their passion for swimming for competition, leisure or fitness into the future.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Brian De-Alker Full name(s) Brian De-Alker Position (eg Secretary, Treasurer Chair, etc) Executive Committee Member

Date 30/07/2025

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KINGFISHERS SWIMMING CLUB

CHARITY COMMISSION REGISTERED NUMBER 1093018

FINANCIAL STATEMENTS

30[TH] SEPTEMBER 2024

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018

Contents of Financial Statements for the year ended 30[th] September 2024

	Page
Contents	1
Receipts and Payments Account	2
Statement of Assets and Liabilities	3
Independent Examiners Report on the Accounts	4

1

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024

RECEIPTS Donation, legacies, grants and other similar receipts Gift Aid claim on donations, subscriptions and fees Operating activities to further the charity’s objectives Subscriptions Entrance fees, training sessions and competition fees Operating activities to generate funds Sale of badges, clothes and programmes Fundraising events, raffles and prize draws Open water fundraising Investment income Total receipts PAYMENTS Payment for generating funds Costs of badges, clothing and provisions Charitable payments Management and administration Donations Charitable activities Pool, lifeguard and hall hire Swimming coaches Open water expenses Travelling Affiliation fees and insurance Trophies and competition expenses Examination fees and courses Merchant card fees Support costs Management and administration Independent examiner’s fee Other payments Purchase of assets retained for the charity’s own use Total payments Net receipts payments Cash funds last year end Cash funds this year end		21988 80788 1229 2380 619 2611 397 59808 13108 1834 2126 7043 15625 2153 1475	2024 4880 3764 102776 4228 285 115933 5628 3008 103172 1556 593 113957 1976 36919 38894		16090 61642 956 1993 1968 2260 333 57660 107 1987 2570 5828 11138 4884 928	2023 - 2988 77732 4917 146 85783 1112 2593 85102 1299 4400 94506 (8723) 45642 36919

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KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 STATEMENT OF ASSETS AND LIABILITIES AT 30[TH] SEPTEMBER 2024

CASH FUNDS Bank and cash balances Bank deposit accounts Bank current account Cash account TOTAL CASH FUNDS £ Assets retained for the charity’s own use: Fixed Assets: Tangible Assets at valuation Boat and trailer 2500 Canoe trailer 375 Generator, propane heater 220 Canoe, paddles, spray deck, lifejackets and helmets 1500 Container 1500 Cylinder buoys and pump 325 Rescue mannequins 450 Trophies and medals 1400 Other equipment 1500 Sound and lighting equipment 325 Laptops and cases 590 Ipad 200 Flag 200 Camera 160 Samsung tablets and cases 590 Presentation podium 440 Wedges 1346 Large Timer Clocks 1286 Bouys 200 Laptop 400 Starting Blocks 4000 Lane Divider 320 Stopwatches 132 Pool training equipment 140 Stock 1862 Intangible Assets at cost Website 3312 Liabilities: Independent examiner’s fees 1320		2024 19195 19608 91 38894		2023 20910 15918 91
				36919

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14/11/2024

These Financial Statements were approved by the Board of Trustees on …………………………………

and were signed on its behalf by:BRIAN DE-ALKER – TREASURER …………………………………………

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KINGFISHERS SWIMMING CLUB CHARITY NUMBER 1093018 INDEPENDENT EXAMINER’S REPORT YEAR ENDED 30 SEPTEMBER 2024

The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed

It is my responsibility to:

Examine the accounts (under section 145 of the Charities Act

To follow the applicable Directions given by the Charity Commission under section 145(5)(b) and the Act, and

To state whether particular matters have come to my attention.

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities act or

The accounts did not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached.

Date

Daniel I Bulman FCCA

Asquith Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 5DX

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Signature 1

Signed by Brian De-Alker using authentication code QU9Oc2xjWHVFaC5o at IP address 86.1.220.200, on 2025/06/12 17:09:28 Z.

Brian De-Alker's e-mail address is: [e-mail].