**Trustees' Annual Report For The Period** **From** Period start date Period end date **To 01 10 2023 30 09 2024** ## Section A Reference and administration details ~~ee~~ ## **Charity name Kingfishers Swimming Club** ~~Po~~ **Other names charity is known by Kingfishers Scarborough / Kingfishers SC** ~~PO~~ **Registered charity number (if any) 1093018** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee(if any)**| |---|---|---|---|---| |1|Kath Minghella|Chairperson
Executive Committee &
Committee Member
Masters Lead
Membership Secretary
District Representative
Poolside Liaison Lead
Communications Lead||| |2|Vicky Gough|Honorary Secretary
Executive Committee &
Committee Member
Diversity & Inclusion
Lead
Safeguarding Lead
Special Olympics Lead
Internal Galas Lead||| |3|Brian De-Alker|Honorary Treasurer
Executive Committee &
Committee Member
Compliance Lead
GoverningBodyLead||| |4 Leanne Anderson|4 Leanne Anderson|Committee Member||| |5|Paula Ambury|Committee Member
Open Water Secretary||| |6|Shaun Vasey|Committee Member
Open Meets Secretary
Technical Officials
Liaison||| ## **Names of the charity trustees who manage the charity** March **2012** **TAR** 1 |7|Charlotte Adams|Committee Member
Juniors/Seniors Coach|16/11/23 - 15/03/24|| |---|---|---|---|---| |8|Michael Draper|Committee Member
Juniors/Seniors Coach
Mentee Liaison|16/11/23 - 29/02/24|| |9|KellyTrotter|Committee Member|08/02/24 - 13/11/24|| |10|Hannah Foster|Committee Member
Minutes Secretary||| |11|Sarah Bisby-Owen|Committee Member
FundraisingLead|16/11/23 - 01/10/24|| |12|Nicola Bailey|Committee Member
Assistant Teacher||| |13|Martina Baloch|Committee Member|16/11/23 - 12/12/23|| |14|VickyGill|Committee Member|12/04/24 - 13/11/24|| |15||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**ames and addresses of advisers (Optional information)**|**ames and addresses of advisers (Optional information)**|**ames and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Independent Examiner**|**Asquith Accountants Ltd**
Chartered Accountants|Rowan House
7 West Bank
Scarborough
YO12 5DX| |||| ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 2 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted - (eg. trust, association, company) > [Unincorporated Association ] Trustee selection methods - (eg. appointed by, elected by) Trustees are elected at an Annual General Meeting from registered members in good standing, to serve a term of years with a maximum size of committee and with the ability to co-opt members. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; [1] - the charity’s organisational structure and any wider network with which the charity works; [2] - relationship with any related parties; [3] - trustees’ consideration of major risks and the system and procedures to manage them. [4] [1] Trustees are provided with online resources and guidance documents prior to and after election concerning suitability to stand, responsibilities and duties relating to their role. Services are provided to both adults and children under 18 years of age. All trustees are safeguarding and trained in the protection of children and subject to enhanced/barred list DBS checks according to their role or duty performed. - Safeguarding training and DBS clearances are audited annually by the National Governing Body, Swim England, as are all teaching and technical qualifications. - Staff and volunteers are fully funded for their induction and development through training, qualifications and ongoing continuing professional development. This is by a partnership arrangement between the individual and the club. - [2] The club offers a safe and welcoming environment to competitive or leisure swimmers in pool and open water. The club and membership are affiliated to **Swim England,** training is also endorsed by the **Institute of Swimming,** and the club is supported regionally by **Swim England North East Region** and by the **Yorkshire Swimming Association.** Swim England mandatory codes of behaviour, safeguarding and governance apply and compliance is reviewed annually under the national governing body’s affiliation scheme (SwimMark). The club’s affiliation is reviewed annually in April and the club is currently certified as compliant. The club is a member of: - Scarborough and District Swimming Association (SaDSA) - Yorkshire Swimming Association (YSA) - Royal Lifesaving Society (RLSS) - Royal National Lifeboat Institution (RNLI). SaDSA hosts events promoting swimming, local and sub-regional friendly galas and other competitive league events for local swimmers just starting out in their swim journey in the sport, or for leisure. March **2012** **TAR** 3 The club operates in pool and open water disciplines with an open water activity base at North Yorkshire Water Park, Wykeham, where the club enjoys an exclusive licence to operate open water swimming courtesy of Dawnay Estates as part of their commitment to encourage the local population to develop in water skills with access to their facilities. [3] As part of the club’s commitment to support other local organisations and the local population, the club offers advice and support, volunteers, training, mentee placement, technical advice, consultancy and equipment loan to other charities and organisations. The club actively supports **Scarborough Disabled Swimming Group** (SDAG) as part of the club’s commitment to outreach for wider participation in swimming by the local and regional community. This is evidenced by the close relationship the club has with SDAG in supporting the annual **Special Olympics Great Britain Programme** local gala each year in Scarborough Sports Village with technical support and officials. [4] The club is audited annually on its safeguarding, DBS clearance, Risk Assessments for events and activities, codes of conduct, personnel development plan and compliance with the rules of the **National Governing Body, Swim England** , each April and continues to be fully compliant with no lapse in affiliation or advisories. March **2012** **TAR** 4 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects [1] (include**
**within this section the**
**statutory declaration that**
**trustees have had regard to**
**the guidance issued by the**
**Charity Commission on public**
**benefit) [2]**|The objects of the Club are the teaching, development and practice of
swimming, diving, synchro, open water, water polo for its members and
shall, where appropriate, be to compete.| |---|---| ||[1] The club is**committed to the instruction and development**by
teaching and coaching of**swimming skills, technique, best practice,**
**and sportsmanship**whether for**leisure, competition, fitness,**
**performance or the preservation of life**- to**benefit the people**of
Scarborough and the surrounding area and**develop the body and**
**mindset of the swimmer**in accordance with club values and ethos.
The club**operates junior and senior Development and Performance**
**squads**and a**Masters**division (age 18 years and over) and operates in
pool and lake across multiple skill and age ranges - and is open to all.
In conjunction with the North Yorkshire Council’s leisure services partner,
Everyone Active, who run a learn to swim programme,**the club**
**provides a pathway for the development of skills and training in**
**technique**with the option to run link sessions with Everyone Active so
**local children and adults**can experience the**club atmosphere,**
**offering and ethos**for themselves with no ongoing commitment initially.
This means any interested swimmer can**continue progression in their**
**chosen sport**for leisure or competition whilst first experiencing what the
club can offer.
Club**governance and operation**is in keeping with the rules, regulations
and best practices of the national governing body for swimming in
England (Swim England, formerly the Amateur Swimming Association or
ASA) to which the club is affiliated.
[2] The Trustees ensure the club provides**opportunities to local adults**
**and children**to obtain a**wide range of swimming skills across**
**multiple disciplines**with teaching and coaching**available to all**
(supported by a confidential hardship fund if required)**from qualified**
**and experienced coaching, teaching and volunteer staff from the**
**community**who are trained and supported to a high level, in exchange
for the donation of time in pursuit of their**personal commitment to give**
**back**to their community.
The club**values diversity and promotes equality**and**challenges**
**discrimination**. It ensures all trustees and volunteers complete
**swimming specific safeguarding training**and**DBS checks**and are
**suitably trained**in their chosen area of involvement.
The club is**Swim Mark accredited through Swim England**in relation to
governance, compliance, finance and community involvement. This is
subject to annual update and biennial reassessment.
The**Public Benefit**is achieved for residents of the borough and
surrounding area, and for visitors, by:
•
Provision of**accessible, affordable and timely structured**
**sessions**for swimmers to enjoy and benefit from participation, in
a**safe and encouraging environment**- to**learn, develop or**
**excel**in swimming as a**leisure, fitness or performance**activity.| March **2012** **TAR** 5 - Encouraging **community participation in amateur sport** by **teaching, developing and coaching** in the practice of swimming and the preservation of life. - • **Development and funding of a Youth Leadership and Development programme** in conjunction with Swim England North East Region to provide tailored training, development and experience for 14 - 18 year olds looking to enhance their personal development, leadership and life skills. - • Provision of the **opportunity for volunteering, work experience and personal development by local residents** taking part in schemes such as the Duke of Edinburgh Award or schemes administered by **other community or charitable bodies** if appropriate and where safeguarding compliant. - • **Cross charity support with the sharing of expertise** , administration, equipment and personnel. This includes, for example; event organisers, qualified coaches, teachers, gala and meet officials including judges, referees and timekeepers in **support of other community groups** , such as joint organisation of the **Special Olympics Great Britain regional event held** locally (as part of a national programme) run in association with **Scarborough Disabled Swimming Group** . This includes technical support and equipment, provision of personnel and technical officials. ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grant making; [1]
•policy programme related
investment; [2]
•contribution made by
volunteers. [3]|[1] The club’s current objects do not include the provision or making of
grants.
[2] The club operates a programme to create a**safe, welcoming and**
**inclusive community**for those with a passion for swimming or wishing
to serve the swimming community.
The club actively**encourages personal development** **and**
**volunteering to benefit others**, with programmes such as a**Youth**
**Leadership and Development Programme**for 14 - 18 year olds,
offering the**opportunity to assist coaches and teachers**of younger
members, or by**internship for those wishing to gain experience**, skills
and community involvement through the Duke of Edinburgh Award or
similar schemes.
The**club seeds and promotes**regular pool and open water challenges
for those wishing to fulfil a**personal, community, individual or team**
**challenge**such as distance badges, swimming the Yorkshire Coast,
English Channel, Loch Lomond or Loch Ness, by providing leadership,
training, organisation, equipment, technical expertise, resources and
support.
**Support is also given**for teams and individuals raising money for**other**
**causes**by involvement in competition or sporting events.
The club have also**founded and organised new events**to promote
**good sportsmanship and community spirit**amongst younger
members just finding their feet, or harbouring uncertainties about their
participation inthe sport.| |---|---| March **2012** **TAR** 6 As a member of SaDSA, the district swimming organisation, the club **provides officials and a venue for events** involving neighbouring **amateur community swimming clubs** in this economically challenged area on the East of England coastline. [3] **Volunteers** are encouraged to **give back to the local community** by giving time to the club in exchange for **fully funded training and support** across technical, managerial and professional areas or in being **trained and developed** as officials and judges to Aquatics GB standards and in support of the **Swim England nationally accredited development pathway** . This helps to **ensure progression** for those who want to, to develop further in the sport of swimming or in **governance of swimming** . It also enables the **building of a legacy for the future** and for individuals to **fulfil a desire to give back** to their community. March **2012** **TAR** 7 Section D Achievements and performance **Summary of the main** The club is successful in maintaining enough **active participants and achievements of the charity volunteers** over time, having **maintained and actually increased during the year participation** and member numbers as well as volunteers following the disruption caused by the Covid-19 pandemic. In providing a **safe and positive environment** for swimmers from a young age (there is no upper limit) swimmers continue to **develop, learn new skills** , **compete** if they wish and **fulfil personal dreams, goals or targets** whilst preserving life, in water. **Volunteers can learn new skills** and **develop in support of swimming and the local community** whilst they **fulfil personal passions, objectives and performance targets** . **Funding and training support** has been provided for the **training and development of Coaches and Assistant Coaches** and the Children’s Welfare Officer role. **Additional volunteers have been recruited and trained** to support club events at home and away including **Team Managers** (who support the Coach and swim team at galas and Open Meets away and at home facilities) and **Timekeepers** who help man events alongside officials locally, or in other parts of the region. The **Head Coach** continues to be **active in leading the development of the club** , engaging the coaching and teaching team of volunteers and mentors. The **refocus on a new athlete pathway for development and performance streams** across the skill and age range of the membership continues with **reorganisation of the pool layout to accommodate additional members** . This has **reinforced the direction of the club** for both competitive and non-competitive swimmers and the **development of volunteer and club support** from members and their families. Kingfishers Swimming Club swimmers **continue to develop and succeed in local, regional and national competitions** with many personal best times **whilst ensuring there is still a development route** for **leisure or non-competitive** swimmers. There is also a **pathway for those returning** to swimming to be **encouraged to participate** in their chosen sport. The club is still **adaptively responding to support membership and volunteers** and as a result is developing strongly as an organisation as legislative requirements and expectations change and develop. It has **taken full advantage of the facilities** offered by Scarborough Sports Village and North Yorkshire Water Park where its Open Water base is located, **partnering with the pool operator and other local clubs** in the investment in adjustable competition starter blocks, for example. . **Training and development continues** to help staff and volunteers become multiskilled to assist the club in delivering best in class services, March **2012** **TAR** 8 Section D Achievements and performance whilst offering **support and development for members, other charitable or community organisations and the local community** – all in pursuit of the fulfilment of its objectives as a charity. Further, in **helping those in the local borough and district** , and in the interests of **opening access to swimming for all** , the club offers support and expertise in the **planning and delivery of events either in partnership with the club or independent of it** , such as with the Scarborough and District Disabled Swimming Club (SDSG), another registered charity. As referenced above, organisation is well established with SDSG for the running of the local regional meet as part of the **national Special Olympics GB event from 2023 onwards** . The club is **providing organisational support, volunteers, officials and judges, equipment, timekeeping and results recording** . Club volunteers are available to **support and encourage other clubs and groups in the local community** , to support aquatic events **for the benefit of all members of society** in the area. This year saw a **refocus on communication with members and the community** with a new **newsletter** , increased **contact with potential corporate and individual sponsors** , for investment in a **newly designed kit** ( **brought forward by the swimming membership** via their Club Captains. In addition, the club held **a sponsored walk** to **raise funds** and **encourage involvement and visibility in the local community** . This offered the opportunity for club members to **give back their time** and fundraise for the benefit of their club as a whole, following the **club ethos and spirit** . ## **Section E Financial review** **Brief statement of the** A **cash reserve** is held to **cover liabilities and contractual payments charity’s policy on reserves** in the event of closure of the club or to meet any unexpected expenditure or claim and for any projects against which funds have been raised or collected I advance. The **reserve** also enables the club to **manage in the event of a** temporary short or medium term **closure.** The **operating reserve** , excluding temporary closure of the pool facility, is to **cover contractual costs, and notice periods** in commercial and employment contracts. A **project reserve** fund is held for the **protection of monies collected for any specified reason** , such as a channel swim or fundraising for kit or uniform prior to delivery of the project. **Details of any funds materially** There are none. **in deficit** ## **Further financial review details (Optional information)** March **2012** **TAR** 9 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); [1] - how expenditure has supported the key objectives of the charity; [2] - investment policy and objectives including any ethical investment policy adopted. [1] The charity is **funded by its members** via: - An **annual membership** upon which a refund of tax paid by donors can be claimed from HMRC as **Gift Aid** - Recovery of **operating costs and fees** by **monthly payment** from members based on their training sessions - **Fundraising activities** and **donations for specific projects** such as a Channel Swim or similar challenge event, or by **corporate or individual donation** to the club for general use, which may be subject to a tax refund under HMRC Gift Aid rules. - **Fundraising projects or events** for specific causes such as additional equipment or for the replacement of existing items. [2] Expenditure is focussed on the **key areas of developing the club** so it can offer **best in class staff and volunteer training, timely, safe and welcoming water time** as well as compliance with the pool operator and national governing body requirements. The objective is to **develop the club for the future to ensure a sustainable presence in the town for the benefit of future generations of local residents** in accordance with **club objectives and ethos** so that families and individuals can **enjoy a choice of club** for developing their **passion for swimming for competition, leisure or fitness** into the future. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Brian De-Alker **Full name(s)** Brian De-Alker **Position (eg Secretary,** Treasurer **Chair, etc)** Executive Committee Member **Date** 30/07/2025 March **2012** **TAR** 10 ## **KINGFISHERS SWIMMING CLUB** **CHARITY COMMISSION REGISTERED NUMBER 1093018** ## **FINANCIAL STATEMENTS** **30[TH] SEPTEMBER 2024** **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018** **Contents of Financial Statements for the year ended 30[th] September 2024** ||Page| |---|---| |Contents|1| |Receipts and Payments Account|2| |Statement of Assets and Liabilities|3| |Independent Examiners Report on the Accounts|4| 1 ## **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024** |**RECEIPTS**
Donation, legacies, grants and other similar receipts
Gift Aid claim on donations, subscriptions and fees
Operating activities to further the charity’s objectives
Subscriptions
Entrance fees, training sessions and competition fees
Operating activities to generate funds
Sale of badges, clothes and programmes
Fundraising events, raffles and prize draws
Open water fundraising
Investment income
**Total receipts**
**PAYMENTS**
Payment for generating funds
Costs of badges, clothing and provisions
Charitable payments
Management and administration
Donations
Charitable activities
Pool, lifeguard and hall hire
Swimming coaches
Open water expenses
Travelling
Affiliation fees and insurance
Trophies and competition expenses
Examination fees and courses
Merchant card fees
Support costs
Management and administration
Independent examiner’s fee
**Other payments**
Purchase of assets retained for the charity’s own use
**Total payments**
**Net receipts payments**
**Cash funds last year end**
**Cash funds this year end**||21988
80788
1229
2380
619

2611
397
59808
13108
1834
2126
7043
15625
2153
1475|2024
4880
3764
102776
4228
285
115933
5628
3008
103172
1556
593
**113957**
1976
36919
38894||16090
61642
956
1993
1968

2260
333
57660
107
1987
2570
5828
11138
4884
928|2023
-
2988
77732
4917
146
85783
1112
2593
85102
1299
4400
94506
(8723)
45642
36919| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||| 2 ## **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 STATEMENT OF ASSETS AND LIABILITIES AT 30[TH] SEPTEMBER 2024** |**CASH FUNDS**
Bank and cash balances
Bank deposit accounts
Bank current account
Cash account
**TOTAL CASH FUNDS**
£
Assets retained for the charity’s own use:
Fixed Assets:
Tangible Assets at valuation
Boat and trailer
2500
Canoe trailer
375
Generator, propane heater
220
Canoe, paddles, spray deck, lifejackets and helmets 1500
Container
1500
Cylinder buoys and pump
325
Rescue mannequins
450
Trophies and medals
1400
Other equipment
1500
Sound and lighting equipment
325
Laptops and cases
590
Ipad
200
Flag
200
Camera
160
Samsung tablets and cases
590
Presentation podium
440
Wedges
1346
Large Timer Clocks
1286
Bouys
200
Laptop
400
Starting Blocks
4000
Lane Divider
320
Stopwatches
132
Pool training equipment
140
Stock
1862
Intangible Assets at cost
Website
3312
Liabilities:
Independent examiner’s fees
1320||2024
19195
19608
91
**38894**||2023
20910
15918
91| |---|---|---|---|---| |||||36919| |||||| 3 14/11/2024 These Financial Statements were approved by the Board of Trustees on ………………………………… and were signed on its behalf by:BRIAN DE-ALKER – TREASURER ………………………………………… 4 ## **KINGFISHERS SWIMMING CLUB CHARITY NUMBER 1093018 INDEPENDENT EXAMINER’S REPORT YEAR ENDED 30 SEPTEMBER 2024** The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility to: Examine the accounts (under section 145 of the Charities Act To follow the applicable Directions given by the Charity Commission under section 145(5)(b) and the Act, and To state whether particular matters have come to my attention. My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect: The accounting records were not kept in accordance with section 130 of the Charities act or The accounts did not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached. Date ## **Daniel I Bulman FCCA** **Asquith Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 5DX** 5 ## **Virtual Cabinet Portal Digital Signatures** ## **Digital Signature Verification** You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page: https://www.virtualcabinetportal.com/VerifySignedDocument ## **Signature Dates and Times** All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page: http://www.virtualcabinetportal.com/WhatIsUTC ## **Signature 1** Signed by Brian De-Alker using authentication code QU9Oc2xjWHVFaC5o at IP address 86.1.220.200, on 2025/06/12 17:09:28 Z. Brian De-Alker's e-mail address is: admin@kingfishersswimmingclub.org.uk.