2021-09-30-accounts - Kingfishers Swimming Club

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Trustees’ Annual Report 2021

Period: From 1[st] October 2020 - 30[th] September 2021 Charity name: Kingfishers Swimming Club

Charity registration number: 1093018

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Club shall be the teaching, development and practice of swimming, diving, synchro, open water, water polo for its members and shall, where appropriate, be to compete.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The instruction and development by teaching and coaching of swimming skills, technique, best practice, and sportsmanship whether for leisure, competition, fitness, performance or the preservation of life - to benefit the people of Scarborough and the surrounding area. The club operates junior and senior squads, masters and triathlon groups either directly or by affiliation and operates in pool, lake and sea across multiple skill and age ranges and is open to all. In conjunction with the Borough Council’s chosen learn to swim provider the club provides a pathway for development of skills and training in technique via link sessions so any interested swimmer can continue progression in their chosen sport for leisure or competition whilst first experiencing what the club can offer. Club governance and operation is in keeping with the rules, regulations and best practices of the national governing body for swimming in England (Swim England/ASA) to which the club is affiliated.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The club provides opportunities to obtain a wide range of swimming skills across multiple disciplines with teaching and coaching available to all (supported by a confidential hardship fund) from qualified and experienced coaching, teaching and volunteer staff from the community and trained and supported to a high level in exchange for the donation of time in pursuit of their personal commitment to give back to their community. The club values diversity and promotes equality and challenges discrimination. It ensures all trustees and volunteers complete industry specific safeguarding training and are subject to DBS checks and are suitably trained in their chosen area of involvement. The club is Swim Mark accredited through Swim England in relation to governance, compliance, finance and community involvement. The Public Benefit is achieved for residents of the borough and surrounding area, and for visitors, by: :: Provision of accessible, affordable and timely structured sessions for swimmers to enjoy and benefit from participation in a safe and encouraging environment - to learn, develop or excel in swimming as a leisure, fitness or performance activity. :: Encouraging community participation in amateur sport by teaching, developing and coaching in the practice of swimming and the preservation of life. :: Development and funding of a Youth Leadership and Development programme in conjunction with Swim England North East Region to provide tailored training, development and experience for 14 - 18 year olds looking to enhance their personal development, leadership and life skills. :: Provision of the opportunity for

volunteering, work experience and personal development by local residents taking part in schemes such as the Duke of Edinburgh Award or schemes administered by other community or charitable bodies if appropriate and where safeguarding compliant.

Additional Information (Optional) You may choose to include further statements	Additional Information (Optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38	The club’s current objects do not include the provision or making of grants.
Policy on social investment including program related investment	Para 1.38	The club operates a programme to create a safe, welcoming and diverse community for those with a passion for swimming or wishing to serve the swimming community. The club actively encourages personal development and volunteering to benefit others with programmes such as the Youth Leadership and Development Programme for 14 - 18 year olds who get the chance to assist coaches and teachers of younger members, or by internship for those wishing to gain experience, skills and community involvement through the Duke of Edinburgh Award or similar schemes. The club seeds and promotes regular pool and open water challenges for those wishing to fulfil a personal or community individual or team challenge such as swimming the Yorkshire Coast or the English Channel, providing leadership, training, organisation, equipment, technical expertise, resources and support. Support is also given for teams and individuals raising money for other causes by involvement in competition or sporting events. The club have also founded and

		organised new events to promote good sportsmanship and community spirit amongst younger members just finding their feet or harbouring uncertainties about their participation in the sport. As a member of SaDSA, the district swimming organisation, the club provides officials and a venue for events involving neighbouring amateur community swimming clubs.
Contribution made by volunteers	Para 1.38	Volunteers are encouraged to give back to the local community by giving time to the club in exchange for fully funded training and support across technical, managerial and professional areas or in being trained and developed as officials and judges under British Swimming in support of the Swim England development pathway which helps to ensure progression for those who want to, to develop further in the sport of swimming or in governance of swimming.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club is successful in maintaining a sufficient number of active participants and volunteers over time, particularly following the disruption caused by the Covid-19 pandemic. In providing a safe and positive environment for swimmers from a young age (there is no upper limit) swimmers can develop, learn new skills, compete if they wish and fulfil personal dreams, goals or targets whilst preserving life, in water. Volunteers can learn new skills and develop in support of swimming and the local community and fulfil personal passions and performance targets. The squads and groups succeed in local and regional competitions with many personal best times and there is a route for leisure swimmers. There is also a pathway for those returning to swimming to participate in their chosen sport. The club has responded and developed strongly as an organisation in recent years as legislative requirements and expectations increase. It has taken full advantage of the facilities offered by a move to Scarborough Sports Village and expansion of activities at the redeveloped North Yorkshire Water Park where its Open Water base is located. It trains and develops volunteers on a continual basis, who become multiskilled and can assist the club in delivering best in class services whilst offering support and development for members, and the local community - in the pursuit of the fulfilment of its objectives as a charity.

Additional Information (Optional)

You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41	-
Performance of fundraising activities against objectives set	Para 1.41	-
Investment performance against objectives	Para 1.41	-
Other		-

Financial Review

Financial Review
	SORP reference
Review of the charity’s financial position at the end of the period	Para 1.21	Following a change in costs in recent years with a new venue and pricing structure the club has continued to offset additional operational costs with use of existing cash balances, fundraising and prudent management of other administrative expenditure where possible. During Covid-19 in 2020 the club completed whilst closed due to public health restrictions a complete overhaul of the management, processing and recording of membership information, communications, invoicing and payment handling with the installation of a new management portal. This included switching to cashless payments by direct debit to increase efficiencies and reduce costs and volunteer input in the running of the club. This has resulted in a greater focus of talent on provision of better services rather that in general administration. A cash surplus has been maintained and the club has benefited from working alongside the Community Sports Development Officer at Scarborough Borough Council and the regional Development Officer of Swim England North East, in the implementation of club support measures and the managing of facility hire costs with the pool operator Everyone Active. This has helped ensure the club could re-open when permitted with reduced swimmer numbers during the Covid-19 pandemic. The club has also had great community support from members, local residents and businesses in the successful promotion of its Prize Draws which has raised additional funds to enable the club to invest in equipment for the pool with the addition of backstroke start ledges for 8 lanes and large freestanding deck pace clocks to assist those with a visual impairment in timing

		calculations and performance training.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A cash reserve is held to cover liabilities and contractual payments in the event of closure of the club or to meet any unexpected expenditure, plus a Covid reserve to enable the club to continue if numbers returning from Covid closures are less than is normally financially sustainable in the short to medium term. The operating reserve excluding Covid was increased from 2 weeks to 6 weeks of contractual costs to cover notice periods in commercial contracts and employment.
Amount of reserves held	Para 1.22	The current operating cash reserve is £21,500 including a temporary Covid reserve of £10,000.
Reasons for holding zero reserves	Para 1.22	-
Details of fund materially in deficit	Para 1.24	-
Explanation of any uncertainties about the charity continuing as a going concern		-

Additional Information (Optional)

You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 The charity is funded by its members sources of funds (including via: any fundraising) (a) An annual membership upon which a refund of tax paid by donors can be claimed from HMRC as Gift Aid.

		(b) Recovery of operating costs and fees by monthly subscription from members based on their training session fees. (c) Fundraising activities and donations for specific projects such as a Channel Swim or similar challenges, or by corporate or individual donation to the club for general use, which may be subject to a tax refund under HMRC Gift Aid rules. (d) Fundraising projects for specific causes such as additional equipment or for the replacement of existing items.
Investment policy and objectives including any social investment policy adopted	Para 1.46	-
A description of the principal risks facing the charity	Para 1.46	-
Other		-

Structure, Governance and Management

Description of charity’s trusts:		-
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution approved by the national governing body for swimming in England (Swim England).
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post, name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected individually at an AGM from registered members in good standing to serve a term of years, subject to re-election, as governed by the constitution and with a maximum size of committee, with the ability to co- opt members.

Additional Information (Optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are provided with online resources and guidance documents prior to and after election concerning suitability to stand, duties and responsibilities in relation to the role. As the charity provides services for minors all trustees are safeguarding trained in the protection of children and subject to enhanced DBS checks.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The club and all members are affiliated to Swim England and the Institute of Swimming and are supported regionally by Swim England North East Region. Swim England mandatory codes of behaviour, safeguarding and governance apply and compliance is reviewed annually under the national governing body’s SwimMark scheme.

		The club is a member of the Yorkshire Swimming Association. The club is also a member of the Royal Lifesaving Society (RLSS) and The Royal National Lifeboat Institution (RNLI). The club is a member of the Scarborough and District Swimming Association and hosts events promoting swimming, friendly galas and other competitive league events for local swimmers just starting out in their swim journey in the sport, or for leisure. The club offers informal support and potential volunteers to Scarborough and District Disabled Swimming Group should they be need from time to time.
Relationship with any related parties	Para 1.51	-
Other		-

Reference and Administrative Details

Charity name	Kingfishers Swimming Club
Other name the charity uses	-
Registered charity number	1093018
Charity’s principal address	33 Milton Avenue Scarborough YO12 4ES

Names of the charity trustees who manage the charity:

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Colin Simmons	Executive Committee Member and Chair
	Brian De-Alker	Executive Committee Member and Honorary Treasurer, Coach, Teacher
	Vicky Gough	Executive Committee Member and HonorarySecretary
	Paula Ambury	Committee Member Open Water Secretary
	Shaun Vasey	Committee Member Open Meets Secretary
	Kath Minghella	Membership Secretary and Masters Secretary
	Charlotte Adams	Committee Member Juniors/Seniors Coach
	Kay Noble	Committee Member Fundraising
	Debbie Fox	Committee Member Poolside/Safeguarding
	Nicola Bailey	Committee Member Poolside Leader/Technique Squad

– Corporate Trustees Names of the directors at the date the report was approved:

Director Name

Name of trustees holding title to property belonging to the charity:

Trustee Name Dates Acted If Not For Whole Year

Colin Simmons Brian De-Alker Vicky Gough

Funds Held As Custodian Trustees On Behalf Of Others

Description of the assets Nil held in this capacity

Name and objects of the - charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets

Additional information (Optional)

Names and Addresses of Advisers (Optional Information):

Names and Addresses of Advisers (Optional Information):	Names and Addresses of Advisers (Optional Information):	Names and Addresses of Advisers (Optional Information):
Type of Adviser Name Address
Independent Examiner	Asquith & Company Accountants Ltd	Rowan House 7 West Bank Scarborough YO12 5DX
Name of chief executive or names of senior staff members (Optional information):
Mark Asquith

Exemptions From Disclosure

Reason for non-disclosure of key personnel details:

Other Optional Information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature(s):	B E De-Alker
Full name(s):	Brian De-Alker
Position	Honorary Treasurer and
(Eg. Secretary, etc.):	Compliance Trustee
Date:	27thMay 2022

KINGFISHERS SWIMMING CLUB

CHARITY COMMISSION REGISTERED NUMBER 1093018

FINANCIAL STATEMENTS

30[TH] SEPTEMBER 2021

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018

Contents of Financial Statements for the year ended 30[th] September 2021

	Page
Contents	1
Receipts and Payments Account	2
Statement of Assets and Liabilities	3
Independent Examiners Report on the Accounts	4

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2021

RECEIPTS Donation, legacies, grants and other similar receipts Tax claim on donations, subscriptions and fees Operating activities to further the charity’s objectives Subscriptions Entrance fees, training sessions and competition fees Operating activities to generate funds Sale of badges, clothes and programmes Fundraising events, raffles and prize draws Open water fundraising Investment income Total receipts PAYMENTS Payment for generating funds Costs of badges, clothing and provisions Charitable payments Management and administration Donations Repayment of Tax Claim Charitable activities Pool, lifeguard and hall hire Swimming coaches Open water expenses Travelling Affiliation fees and insurance Trophies and competition expenses Examination fees and courses Merchant card fees Support costs Management and administration Independent examiner’s fee Professional fee Other payments Purchase of assets retained for the charity’s own use Total payments Net receipts payments Cash funds last year end Cash funds this year end		16108 31926 186 2431 - 2417 - - 25798 4059 116 - 4884 1155 525 714 1440 383		2021 1255 - 48304 2617 2 51908 223 2417 37251 1823 2832 44546 7362 36553 43915	18149 35906 491 3308 3972 719 30603 3745 2319 331 5749 4796 591 644 1344 336	2020 12141 6911 54055 3799 9


						76915
						3025 4691 48779 - 1680 1560 59735


						17180 19373 36553

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 STATEMENT OF ASSETS AND LIABILITIES AT 30[TH] SEPTEMBER 2021

CASH FUNDS Bank and cash balances Bank deposit accounts Bank current account Cash account TOTAL CASH FUNDS £ Assets retained for the charity’s own use: Fixed Assets: Tangible Assets at valuation Boat and trailer 2500 Canoe trailer 375 Generator, propane heater 220 Canoe, paddles, spray deck, lifejackets and helmets 1500 Container 1500 Cylinder buoys and pump 325 Rescue mannequins 450 Trophies and medals 1400 Other equipment 1500 Sound and lighting equipment 325 Laptops and cases 590 Ipad 200 Flag 200 Camera 160 Samsung tablets and cases 590 Presentation podium 440 Wedges 1346 Large Timer Clocks 1286 Bouys 200 Stock 1929 Intangible Assets at cost Website 3312 Liabilities: Independent examiner’s fees 1080 Professional fees 300	2021 25264 18560 91 43915	2020 21262 15200 91
		36553

These Financial Statements were approved by the Board of Trustees on ........ "J 11-11 and were signed on its behalf by:_ COLIN SIMMONS- CHAIRMAN ..................... .. .............. .

KINGFISHERS SWIMMING CLUB CHARITY NUMBER 1093018 INDEPENDENT EXAMINER’S REPORT YEAR ENDED 30 SEPTEMBER 2021

The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed

It is my responsibility to:

Examine the accounts (under section 145 of the Charities Act

To follow the applicable Directions given by the Charity Commission under section 145(5)(b) and the Act, and

To state whether particular matters have come to my attention.

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities act or

The accounts did not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached.

Date

Mark J N Asquith FCCA

Asquith & Co Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 5DX