## **Trustees’ Annual Report 2021** **Period: From 1[st] October 2020 - 30[th] September 2021 Charity name: Kingfishers Swimming Club** **Charity registration number: 1093018** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Club shall be the**
**teaching, development and practice of**
**swimming, diving, synchro, open water,**
**water polo for its members and shall,**
**where appropriate, be to compete.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The instruction and development by**
**teaching and coaching of swimming**
**skills, technique, best practice, and**
**sportsmanship whether for leisure,**
**competition, fitness, performance or the**
**preservation of life - to benefit the**
**people of Scarborough and the**
**surrounding area.**
**The club operates junior and senior**
**squads, masters and triathlon groups**
**either directly or by affiliation and**
**operates in pool, lake and sea across**
**multiple skill and age ranges and is**
**open to all.**
**In conjunction with the Borough**
**Council’s chosen learn to swim provider**
**the club provides a pathway for**
**development of skills and training in**
**technique via link sessions so any**
**interested swimmer can continue**
**progression in their chosen sport for**
**leisure or competition whilst first**
**experiencing what the club can offer.**
**Club governance and operation is in**
**keeping with the rules, regulations and**
**best practices of the national governing**
**body for swimming in England (Swim**
**England/ASA) to which the club is**
**affiliated.**| 1 |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The club provides opportunities to**
**obtain a wide range of swimming skills**
**across multiple disciplines with**
**teaching and coaching available to all**
**(supported by a confidential hardship**
**fund) from qualified and experienced**
**coaching, teaching and volunteer staff**
**from the community and trained and**
**supported to a high level in exchange**
**for the donation of time in pursuit of**
**their personal commitment to give back**
**to their community.**
**The club values diversity and promotes**
**equality and challenges discrimination.**
**It ensures all trustees and volunteers**
**complete industry specific safeguarding**
**training and are subject to DBS checks**
**and are suitably trained in their chosen**
**area of involvement. The club is Swim**
**Mark accredited through Swim England**
**in relation to governance, compliance,**
**finance and community involvement.**
**The Public Benefit is achieved for**
**residents of the borough and**
**surrounding area, and for visitors, by:**
**:: Provision of accessible, affordable**
**and timely structured sessions for**
**swimmers to enjoy and benefit from**
**participation in a safe and encouraging**
**environment - to learn, develop or excel**
**in swimming as a leisure, fitness or**
**performance activity.**
**:: Encouraging community participation**
**in amateur sport by teaching,**
**developing and coaching in the practice**
**of swimming and the preservation of**
**life.**
**:: Development and funding of a Youth**
**Leadership and Development**
**programme in conjunction with Swim**
**England North East Region to provide**
**tailored training, development and**
**experience for 14 - 18 year olds looking**
**to enhance their personal development,**
**leadership and life skills.**
**:: Provision of the opportunity for**| |---|---|---| 2 **volunteering, work experience and personal development by local residents taking part in schemes such as the Duke of Edinburgh Award or schemes administered by other community or charitable bodies if appropriate and where safeguarding compliant.** |**Additional Information (Optional)**
You may choose to include further statements|**Additional Information (Optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||
SORP reference|| |Policy on grant making|Para 1.38|**The club’s current objects do not**
**include the provision or making of**
**grants.**| |Policy on social investment
including program related
investment|Para 1.38|**The club operates a programme to**
**create a safe, welcoming and diverse**
**community for those with a passion for**
**swimming or wishing to serve the**
**swimming community.**
**The club actively encourages personal**
**development and volunteering to benefit**
**others with programmes such as the**
**Youth Leadership and Development**
**Programme for 14 - 18 year olds who get**
**the chance to assist coaches and**
**teachers of younger members, or by**
**internship for those wishing to gain**
**experience, skills and community**
**involvement through the Duke of**
**Edinburgh Award or similar schemes.**
**The club seeds and promotes regular**
**pool and open water challenges for**
**those wishing to fulfil a personal or**
**community individual or team challenge**
**such as swimming the Yorkshire Coast**
**or the English Channel, providing**
**leadership, training, organisation,**
**equipment, technical expertise,**
**resources and support.**
**Support is also given for teams and**
**individuals raising money for other**
**causes by involvement in competition or**
**sporting events.**
**The club have also founded and**| 3 |||**organised new events to promote good**
**sportsmanship and community spirit**
**amongst younger members just finding**
**their feet or harbouring uncertainties**
**about their participation in the sport.**
**As a member of SaDSA, the district**
**swimming organisation, the club**
**provides officials and a venue for events**
**involving neighbouring amateur**
**community swimming clubs.**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Volunteers are encouraged to give back**
**to the local community by giving time to**
**the club in exchange for fully funded**
**training and support across technical,**
**managerial and professional areas or in**
**being trained and developed as officials**
**and judges under British Swimming in**
**support of the Swim England**
**development pathway which helps to**
**ensure progression for those who want**
**to, to develop further in the sport of**
**swimming or in governance of**
**swimming.**| |Other||| 4 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The club is successful in maintaining a**
**sufficient number of active participants**
**and volunteers over time, particularly**
**following the disruption caused by the**
**Covid-19 pandemic.**
**In providing a safe and positive**
**environment for swimmers from a**
**young age (there is no upper limit)**
**swimmers can develop, learn new skills,**
**compete if they wish and fulfil personal**
**dreams, goals or targets whilst**
**preserving life, in water.**
**Volunteers can learn new skills and**
**develop in support of swimming and the**
**local community and fulfil personal**
**passions and performance targets.**
**The squads and groups succeed in local**
**and regional competitions with many**
**personal best times and there is a route**
**for leisure swimmers. There is also a**
**pathway for those returning to**
**swimming to participate in their chosen**
**sport.**
**The club has responded and developed**
**strongly as an organisation in recent**
**years as legislative requirements and**
**expectations increase. It has taken full**
**advantage of the facilities offered by a**
**move to Scarborough Sports Village**
**and expansion of activities at the**
**redeveloped North Yorkshire Water Park**
**where its Open Water base is located.**
**It trains and develops volunteers on a**
**continual basis, who become**
**multiskilled and can assist the club in**
**delivering best in class services whilst**
**offering support and development for**
**members, and the local community - in**
**the pursuit of the fulfilment of its**
**objectives as a charity.**| 5 ## **Additional Information (Optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**-**| |Performance of fundraising
activities against objectives
set|Para 1.41|**-**| |Investment performance
against objectives|Para 1.41|**-**| |Other||**-**| 6 ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Following a change in costs in recent**
**years with a new venue and pricing**
**structure the club has continued to**
**offset additional operational costs with**
**use of existing cash balances,**
**fundraising and prudent management of**
**other administrative expenditure where**
**possible.**
**During Covid-19 in 2020 the club**
**completed whilst closed due to public**
**health restrictions a complete overhaul**
**of the management, processing and**
**recording of membership information,**
**communications, invoicing and payment**
**handling with the installation of a new**
**management portal. This included**
**switching to cashless payments by**
**direct debit to increase efficiencies and**
**reduce costs and volunteer input in the**
**running of the club. This has resulted in**
**a greater focus of talent on provision of**
**better services rather that in general**
**administration.**
**A cash surplus has been maintained and**
**the club has benefited from working**
**alongside the Community Sports**
**Development Officer at Scarborough**
**Borough Council and the regional**
**Development Officer of Swim England**
**North East, in the implementation of**
**club support measures and the**
**managing of facility hire costs with the**
**pool operator Everyone Active. This has**
**helped ensure the club could re-open**
**when permitted with reduced swimmer**
**numbers during the Covid-19 pandemic.**
**The club has also had great community**
**support from members, local residents**
**and businesses in the successful**
**promotion of its Prize Draws which has**
**raised additional funds to enable the**
**club to invest in equipment for the pool**
**with the addition of backstroke start**
**ledges for 8 lanes and large**
**freestanding deck pace clocks to assist**
**those with a visual impairment in timing**| 7 |||**calculations and performance training.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A cash reserve is held to cover liabilities**
**and contractual payments in the event**
**of closure of the club or to meet any**
**unexpected expenditure, plus a Covid**
**reserve to enable the club to continue if**
**numbers returning from Covid closures**
**are less than is normally financially**
**sustainable in the short to medium term.**
**The operating reserve excluding Covid**
**was increased from 2 weeks to 6 weeks**
**of contractual costs to cover notice**
**periods in commercial contracts and**
**employment.**| |Amount of reserves held|Para 1.22|**The current operating cash reserve is**
**£21,500 including a temporary Covid**
**reserve of £10,000.**| |Reasons for holding zero
reserves|Para 1.22|**-**| |Details of fund materially in
deficit|Para 1.24|**-**| |Explanation of any
uncertainties about the
charity continuing as a going
concern||**-**| ## **Additional Information (Optional)** ## You may choose to include further statements where relevant about: The charity’s principal Para 1.47 **The charity is funded by its members** sources of funds (including **via:** any fundraising) **(a) An annual membership upon which a refund of tax paid by donors can be claimed from HMRC as Gift Aid.** 8 |||**(b) Recovery of operating costs and fees**
**by monthly subscription from members**
**based on their training session fees.**
**(c) Fundraising activities and donations**
**for specific projects such as a Channel**
**Swim or similar challenges, or by**
**corporate or individual donation to the**
**club for general use, which may be**
**subject to a tax refund under HMRC Gift**
**Aid rules.**
**(d) Fundraising projects for specific**
**causes such as additional equipment or**
**for the replacement of existing items.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**-**| |A description of the principal
risks facing the charity|Para 1.46|**-**| |Other||**-**| 9 ## **Structure, Governance and Management** |Description of charity’s
trusts:||**-**| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution approved by the national**
**governing body for swimming in**
**England (Swim England).**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post, name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected individually at an**
**AGM from registered members in good**
**standing to serve a term of years,**
**subject to re-election, as governed by**
**the constitution and with a maximum**
**size of committee, with the ability to co-**
**opt members.**| **Additional Information (Optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees are provided with online**
**resources and guidance documents**
**prior to and after election concerning**
**suitability to stand, duties and**
**responsibilities in relation to the role.**
**As the charity provides services for**
**minors all trustees are safeguarding**
**trained in the protection of children and**
**subject to enhanced DBS checks.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The club and all members are affiliated**
**to Swim England and the Institute of**
**Swimming and are supported regionally**
**by Swim England North East Region.**
**Swim England mandatory codes of**
**behaviour, safeguarding and**
**governance apply and compliance is**
**reviewed annually under the national**
**governing body’s SwimMark scheme.**| 10 |||**The club is a member of the Yorkshire**
**Swimming Association.**
**The club is also a member of the Royal**
**Lifesaving Society (RLSS) and The**
**Royal National Lifeboat Institution**
**(RNLI).**
**The club is a member of the**
**Scarborough and District Swimming**
**Association and hosts events promoting**
**swimming, friendly galas and other**
**competitive league events for local**
**swimmers just starting out in their swim**
**journey in the sport, or for leisure.**
**The club offers informal support and**
**potential volunteers to Scarborough and**
**District Disabled Swimming Group**
**should they be need from time to time.**| |---|---|---| |Relationship with any
related parties|Para 1.51|**-**| |Other||**-**| ## **Reference and Administrative Details** |Charity name|**Kingfishers Swimming Club**| |---|---| |Other name the charity uses|**-**| |Registered charity number|**1093018**| |Charity’s principal address|**33 Milton Avenue**
**Scarborough**
**YO12 4ES**| 11 **Names of the charity trustees who manage the charity:** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||**Colin Simmons**|Executive Committee Member
and Chair||| ||**Brian De-Alker**|Executive Committee Member
and Honorary Treasurer,
Coach, Teacher||| ||**Vicky Gough**|Executive Committee Member
and HonorarySecretary||| ||**Paula Ambury**|Committee Member
Open Water Secretary||| ||**Shaun Vasey**|Committee Member
Open Meets Secretary||| ||**Kath Minghella**|Membership Secretary and Masters
Secretary||| ||**Charlotte Adams**|Committee Member
Juniors/Seniors Coach||| ||**Kay Noble**|Committee Member
Fundraising||| ||**Debbie Fox**|Committee Member
Poolside/Safeguarding||| ||**Nicola Bailey**|Committee Member
Poolside Leader/Technique Squad||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| 12 ## **– Corporate Trustees Names of the directors at the date the report was approved:** **Director Name** ## **Name of trustees holding title to property belonging to the charity:** **Trustee Name Dates Acted If Not For Whole Year** **Colin Simmons Brian De-Alker Vicky Gough** ## **Funds Held As Custodian Trustees On Behalf Of Others** Description of the assets **Nil** held in this capacity Name and objects of the **-** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **-** safe custody and segregation of such assets from the charity’s own assets 13 ## **Additional information (Optional)** **Names and Addresses of Advisers (Optional Information):** |**Names and Addresses of Advisers (Optional Information):**|**Names and Addresses of Advisers (Optional Information):**|**Names and Addresses of Advisers (Optional Information):**| |---|---|---| |**Type of Adviser**
**Name**
**Address**||| |**Independent Examiner**|**Asquith & Company**
**Accountants Ltd**|**Rowan House**
**7 West Bank**
**Scarborough**
**YO12 5DX**| |**Name of chief executive or names of senior staff members (Optional information):**||| |**Mark Asquith**||| ## **Exemptions From Disclosure** Reason for non-disclosure of key personnel details: ## **Other Optional Information** 14 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** |**Signature(s):**|B E De-Alker| |---|---| |**Full name(s):**|Brian De-Alker| |**Position**|Honorary Treasurer and| |**(Eg. Secretary, etc.):**|Compliance Trustee| |**Date:**|
27thMay 2022| 15 ## **KINGFISHERS SWIMMING CLUB** **CHARITY COMMISSION REGISTERED NUMBER 1093018** ## **FINANCIAL STATEMENTS** **30[TH] SEPTEMBER 2021** **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018** **Contents of Financial Statements for the year ended 30[th] September 2021** ||Page| |---|---| |Contents|1| |Receipts and Payments Account|2| |Statement of Assets and Liabilities|3| |Independent Examiners Report on the Accounts|4| 1 ## **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2021** |**RECEIPTS**
Donation, legacies, grants and other similar receipts
Tax claim on donations, subscriptions and fees
Operating activities to further the charity’s objectives
Subscriptions
Entrance fees, training sessions and competition fees
Operating activities to generate funds
Sale of badges, clothes and programmes
Fundraising events, raffles and prize draws
Open water fundraising
Investment income
**Total receipts**
**PAYMENTS**
Payment for generating funds
Costs of badges, clothing and provisions
Charitable payments
Management and administration
Donations
Repayment of Tax Claim
Charitable activities
Pool, lifeguard and hall hire
Swimming coaches
Open water expenses
Travelling
Affiliation fees and insurance
Trophies and competition expenses
Examination fees and courses
Merchant card fees
Support costs
Management and administration
Independent examiner’s fee
Professional fee
**Other payments**
Purchase of assets retained for the charity’s own use
**Total payments**
**Net receipts payments**
**Cash funds last year end**
**Cash funds this year end**||16108
31926
186
2431
-

2417
-
-
25798
4059
116
-
4884
1155
525
714
1440
383|




|2021
1255
-
48304
2617
2
51908
223
2417
37251
1823
2832
**44546**
7362
36553
**43915**|18149
35906
491
3308

3972
719
30603
3745
2319
331
5749
4796
591
644
1344
336|2020
12141
6911
54055
3799
9| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||76915| ||||



|||3025

4691
48779
-
1680
1560
59735| |||||||| |||||||| ||||
|||17180
19373
36553| |||||||| 2 ## **KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 STATEMENT OF ASSETS AND LIABILITIES AT 30[TH] SEPTEMBER 2021** |**CASH FUNDS**
Bank and cash balances
Bank deposit accounts
Bank current account
Cash account
**TOTAL CASH FUNDS**
£
Assets retained for the charity’s own use:
Fixed Assets:
Tangible Assets at valuation
Boat and trailer
2500
Canoe trailer
375
Generator, propane heater
220
Canoe, paddles, spray deck, lifejackets and helmets 1500
Container
1500
Cylinder buoys and pump
325
Rescue mannequins
450
Trophies and medals
1400
Other equipment
1500
Sound and lighting equipment
325
Laptops and cases
590
Ipad
200
Flag
200
Camera
160
Samsung tablets and cases
590
Presentation podium
440
Wedges
1346
Large Timer Clocks
1286
Bouys
200
Stock
1929
Intangible Assets at cost
Website
3312
Liabilities:
Independent examiner’s fees
1080
Professional fees
300|2021
25264
18560
91
**43915**|2020
21262
15200
91| |---|---|---| |||36553| |||| 3 These Financial Statements were approved by the Board of Trustees on ........ "J 11-11 and were signed on its behalf by:_ COLIN SIMMONS- CHAIRMAN ..................... .. .............. . ## **KINGFISHERS SWIMMING CLUB CHARITY NUMBER 1093018 INDEPENDENT EXAMINER’S REPORT YEAR ENDED 30 SEPTEMBER 2021** The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility to: Examine the accounts (under section 145 of the Charities Act To follow the applicable Directions given by the Charity Commission under section 145(5)(b) and the Act, and To state whether particular matters have come to my attention. My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect: The accounting records were not kept in accordance with section 130 of the Charities act or The accounts did not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached. Date ## **Mark J N Asquith FCCA** **Asquith & Co Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 5DX** 5