2020-09-30-accounts

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Trustees’ Annual Report 2020

Period: From 1[st] October 2019 - 30[th] September 2020 Charity name: Kingfishers Swimming Club Charity registration number: 1093018

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Club shall be the teaching, development and practice of swimming, diving, synchro, open water, water polo for its members and shall, where appropriate, be to compete.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The instruction and development by teaching and coaching of swimming skills, technique, best practice, and sportsmanship whether for leisure, competition, fitness, performance or the preservation of life - to benefit the people of Scarborough and the surrounding area. The club operates junior and senior squads, masters and triathlon groups either directly or by affiliation and operates in pool, lake and sea across multiple skill and age ranges and is open to all. In conjunction with the Borough Council’s chosen learn to swim provider the club provides a pathway for development of skills and training in technique via link sessions so any interested swimmer can continue progression in their chosen sport for leisure or competition whilst first experiencing what the club can offer. Club governance and operation is in keeping with the rules, regulations and best practices of the national governing body for swimming in England (Swim England/ASA) to which the club is affiliated.

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||| |---|---| |Para 1.18| |Statement confirming|The club provides opportunities to| |whether the trustees have|obtain a wide range of swimming skills| |had regard to the guidance|across multiple disciplines with| |issued by the Charity|teaching and coaching available to all| |Commission on public|(supported by a confidential hardship| |benefit|fund) from qualified and experienced| |coaching, teaching and volunteer staff| |from the community and trained and| |supported to a high level in exchange| |for the donation of time in pursuit of| |their personal commitment to give back| |to their community.| |The club values diversity and promotes| |equality and challenges discrimination.| |It ensures all trustees and volunteers| |complete industry specific safeguarding| |training and are subject to DBS checks| |and are suitably trained in their chosen| |area of involvement. The club is Swim| |Mark accredited through Swim England| |in relation to governance, compliance,| |finance and community involvement.| |The Public Benefit is achieved for| |residents of the borough and| |surrounding area, and for visitors, by:| |:: Provision of accessible, affordable| |and timely structured sessions for| |swimmers to enjoy and benefit from| |participation in a safe and encouraging| |environment - to learn, develop or excel| |in swimming as a leisure, fitness or| |performance activity.| |:: Encouraging community participation| |in amateur sport by teaching,| |developing and coaching in the practice| |of swimming and the preservation of| |life.| |:: Development and funding of a Youth| |Leadership and Development| |programme in conjunction with Swim| |England North East Region to provide| |tailored training, development and| |experience for 14 - 18 year olds looking| |to enhance their personal development| |and life skills.| |:: Provision of the opportunity for|

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volunteering, work experience and personal development by local residents taking part in schemes such as the Duke of Edinburgh Award.

Additional Information (Optional) You may choose to include further statements where relevant about:

SORP reference

	SORP reference
Policy on grant making	Para 1.38	The club’s current objects do not promote the making of grants.
Policy on social investment including program related investment	Para 1.38	The club operates a programme to create a safe, welcoming and diverse community for those with a passion for swimming or wishing to serve the swimming community. The club actively encourages personal development and volunteering to benefit others with programmes such as the Youth Leadership and Development Programme for 14 - 18 year olds who get the chance to assist coaches and teachers of younger members, or by internship for those wishing to gain experience, skills and community involvement through the Duke of Edinburgh Award or similar schemes. The club seeds and promotes regular pool and open water challenges for those wishing to fulfil a personal or community individual or team challenge such as swimming the Yorkshire Coast or the English Channel, providing leadership, training, organisation, equipment, technical resources and support. Support is also given for teams and individuals raising money for other causes by involvement in competition or sporting events. The club have also founded and organised new events to promote good sportsmanship and community spirit amongst younger members just finding their feet or harbouring uncertainties

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		about their participation in the sport. As a member of SaDSA, the district swimming organisation, the club provides officials and a venue for events involving neighbouring communities.
Contribution made by volunteers	Para 1.38	Volunteers are encouraged to give back to the local community by giving time to the club in exchange for fully funded training and support across technical, managerial and professional areas or in being trained and developed as officials and judges under British Swimming in support of the Swim England development pathway which helps to ensure progression for those who want to, to develop further in the sport of swimming or in governance of swimming.
Other

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club is successful in maintaining sufficient numbers of active participants and volunteers over time. In providing a safe and positive environment for swimmers from a young age (there is no upper limit) swimmers can develop, learn new skills, compete if they wish and fulfil personal dreams, goals or targets whilst preserving life, in water. Volunteers can learn new skills and develop in support of swimming and the local community and fulfil personal passions and performance targets. The squads and groups succeed in local and regional competitions with many personal best times and there is a route for leisure swimmers, and those returning to swimming to participate in their chosen sport. The club has responded and developed strongly as an organisation in recent years as legislative requirements and expectations increase, and has taken full advantage of new facilities offered by a move to Scarborough Sports Village and expansion of activities at North Yorkshire Water Park where its Open Water base is located. It trains and develops volunteers on a continual basis, who become multiskilled and can assist the club deliver best in class services for members, and the local community, in the pursuit of the fulfilment of its objectives as a charity.

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Achievements against objectives set	Para 1.41	-
Performance of fundraising activities against objectives set	Para 1.41	-
Investment performance against objectives	Para 1.41	-
Other		-

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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Following a change in costs in recent years with a new venue and pricing structure the club has continued to offset additional operational costs with use of existing cash balances, fundraising and prudent management of other administrative expenditure where possible. During Covid-19 in 2020 the club completed whilst closed due to public health restrictions a complete overhaul of the management, processing and recording of membership information, communications, invoicing and payment processing with the installation of a new management portal and switching to cashless payments by direct debit to increase efficiencies and reduce costs and volunteer input in the running of the club. This has resulted in a greater focus of talent on provision of better services. A cash surplus has been maintained and the club has benefited from a Discretionary Grant from Scarborough Borough Council and the implementation of club support measures reducing facility hire costs by the pool operator Everyone Active in conjunction with the council. This has helped ensure the club can re-open when permitted with reduced swimmer numbers during the Covid-19 pandemic. The club has also had great community support from members, local residents and businesses in the successful promotion of its Christmas prize draw to date which is raising money for the next financial period to enable the club to invest in equipment for the pool with the addition of backstroke start ledges for 8 lanes and freestanding deck pace clocks to assist those with a visual impairment in timing calculations and performance training.

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Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A cash reserve is held to cover liabilities and contractual payments in the event of closure of the club or to meet any unexpected expenditure, plus a Covid reserve to enable the club to continue if numbers returning from Covid closures are less than is normally financially sustainable in the short to medium term. The operating reserve excluding Covid was increased from 2 weeks to 6 weeks of contractual costs to cover notice periods in commercial contracts and employment.
Amount of reserves held	Para 1.22	The current operating cash reserve is £18,500 including a temporary Covid reserve of £10,000.
Reasons for holding zero reserves	Para 1.22	-
Details of fund materially in deficit	Para 1.24	-
Explanation of any uncertainties about the charity continuing as a going concern		-

Additional Information (Optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity is funded by its members via: (a) An annual membership upon which a refund of tax paid by donors can be claimed from HMRC as Gift Aid. (b) Recovery of operating costs and fees by monthly subscription from members based on their training session fees

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CHARITYCOMMISSION
(ge? FORENGLANDANDWALES| |---|---|---| |||(c) Fundraising activities and donations
for specific projects such as a Channel
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corporate or individual donation to the
club for general use, which may be
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(d) Fundraising projects for specific
causes such as additional equipment or
replacement of existing items.| |Investment policy and
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adopted|Para 1.46|-| |A description of the principal
risks facing the charity|Para 1.46|-| |Other||-|

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Structure, Governance and Management

Description of charity’s trusts:		-
Type of governing document (trust deed, royal charter)	Type of governing document Para 1.25	Constitution approved by the national governing body for swimming in England (Swim England).
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post, name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected individually at an AGM from registered members in good standing to serve a term of years, subject to re-election, as governed by the constitution and with a maximum size of committee, with the ability to co- opt members.

Additional Information (Optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are provided with online resources and guidance documents prior to and after election concerning suitability to stand, duties, and responsibilities in relation to the role. As the charity provides services for minors all trustees are safeguarding trained in the protection of children and subject to DBS checks.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The club is affiliated to Swim England (ASA) and supported regionally by Swim England North East Region.
Relationship with any related parties	Para 1.51	-
Other		-

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Reference and Administrative Details

Charity name	Kingfishers Swimming Club
Other name the charity uses	-
Registered charity number	1093018
Charity’s principal address	33 Milton Avenue
	Scarborough
	YO12 4ES

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Names of the charity trustees who manage the charity:

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Colin Simmons	Chair
Susan Clubley	HonoraryTreasurer
Amanda Lee	HonorarySecretary	Nov 2019 - Jan 2020	Nov 2019 - Jan 2020
Vicky Gough	Committee Member Hon Secretary	Nov 2019 - Jan 2020 Feb 2020 Onwards
Paula Ambury	Open Water Secretary
Shaun Vasey	Open Meets Secretary
Sherril Clark	Coach/Youth Leadership
Kath Minghella	Masters Secretary
Charlotte Adams	Coach Seniors/Juniors
Kay Noble	Fundraising
Debbie Fox	Committee Member
Nicola Bailey	Technique Groups
Brian De-Alker	Compliance Administrator
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Corporate trustees – names of the directors at the date the report was approved:

Director name

Name of trustees holding title to property belonging to the charity:

Trustee name	Dates acted if not for whole year
Colin Simmons
Amanda Lee	Nov 2019-Jan 2020
Vicky Gough	Feb 2020 onwards
Sue Clubley

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Funds Held As Custodian Trustees On Behalf Of Others

Description of the assets Nil held in this capacity Name and objects of the - charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets

Additional information (Optional)

Names and Addresses of Advisers (Optional Information):

Type of adviser	Name	Address
Independent Examiner	Asquith & Company	Rowan House
	Accountants Ltd	7 West Bank
		Scarborough
		YO12 5DX

Name of chief executive or names of senior staff members (Optional information):

Mark Asquith

Exemptions From Disclosure Reason for non-disclosure of key personnel details:

Other Optional Information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature(s) B E De-Alker Full name(s) Brian De-Alker Position (eg Secretary, Membership and Compliance Chair, etc) Trustee Date 05 March 2021

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KINGFISHERS SWIMMING CLUB

CHARITY COMMISSION REGISTERED NUMBER 1093018

FINANCIAL STATEMENTS

30[TH] SEPTEMBER 2020

KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018

Contents of Financial Statements for the year ended 30[th] September 2020

Page Contents 1 Receipts and Payments Account 2 Statement of Assets and Liabilities 3 Independent Examiners Report on the Accounts 4

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KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2020

RECEIPTS Donation, legacies, grants and other similar receipts Tax claim on donations, subscriptions and fees Operating activities to further the charity’s objectives Subscriptions 18149 Entrance fees, training sessions and competition fees 35906 Operating activities to generate funds Sale of badges, clothes and programmes 491 Fundraising events, raffles and tuckshop 3308 Open water fundraising - Investment income Total receipts PAYMENTS Payment for generating funds Costs of badges, clothing and provisions Charitable payments Management and administration 3972 Donations 719 Repayment of Tax Claim - Charitable activities Pool, lifeguard and hall hire 30603 Swimming coaches 3745 Open water expenses 2319 Travelling 331 Affiliation fees and insurance 5749 Trophies and competition expenses 4796 Examination fees and courses 591 Merchant card fees 644 Support costs Management and administration Independent examiner’s fee 1344 Professional fee 336 Other payments Purchase of assets retained for the charity’s own use Total payments Net receipts payments Cash funds last year end Cash funds this year end		2020 12141 6911 20435 54055 68443 1954 739 3799 9204 9 76915 3025 6327 532 4691 6454 51717 6400 7316 1267 5778 10686 3656 48779 1112 1140 1680 270 1560 59735 17180 19373 36553		2019 750 - 88878 11897 6
				101531 4910 13312 87932 - 1410 561 108125
				-6594 25967 19373

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KINGFISHERS SWIMMING CLUB CHARITY COMMISSION REGISTERED NUMBER 1093018 STATEMENT OF ASSETS AND LIABILITIES AT 30[TH] SEPTEMBER 2020

CASH FUNDS Bank and cash balances Bank deposit accounts Bank current account Cash account TOTAL CASH FUNDS £ Assets retained for the charity’s own use: Fixed Assets: Tangible Assets at valuation Boat and trailer 2500 Canoe trailer 375 Generator, propane heater 220 Canoe, paddles, spray deck, lifejackets and helmets 1500 Container 1500 Cylinder buoys and pump 325 Rescue mannequins 450 Trophies and medals 1400 Other equipment 1500 Sound and lighting equipment 325 Laptops and cases 590 Ipad 200 Flag 200 Camera 160 Samsung tablets and cases 590 Presentation podium 440 Stock 2100 Intangible Assets at cost Website 3312 Liabilities: Independent examiner’s fees 1140 Professional fees 300		2020 21262 15200 91 36553		2019 6849 12499 25
				19373

These Financial Statements wer approved by the Board of Trustees on …………………………………

and were signed on its behalf by:-

COLIN SIMMONS – CHAIRMAN …………………………………………

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KINGFISHERS SWIMMING CLUB CHARITY NUMBER 1093018 INDEPENDENT EXAMINER’S REPORT YEAR ENDED 30 SEPTEMBER 2020

The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed

It is my responsibility to:

Examine the accounts (under section 145 of the Charities Act

To follow the applicable Directions given by the Charity Commission under section 145(5)(b) and the Act, and

To state whether particular matters have come to my attention.

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities act or

The accounts did not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached.

Date

Mark J N Asquith FCCA

Asquith & Co Accountants Ltd Rowan House 7 West Bank Scarborough North Yorkshire YO12 5DX

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Signature 1

Signed by Brian De-Alker using authentication code RzNlZWZrJnI/bjxU at IP address 2.29.89.169, on 2021/02/12 15:15:42 Z.

Brian De-Alker's e-mail address is: [e-mail].