Company reuisti'ation number: 03722790 Charity regyistralion number.. 109iO16 Lancaster & District Homeless Action Service Limited <Juarantee) (A company liiniied by ty Annual Report and Financial Statements for the Year Ended 31 March 2025
Lancaster & District Homeless Aetioll Service Limited Contents Reterence and Adininistrative Details Strategic Report Trustees, Report Statement of Trustees, Responsibilities Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statenients 8t0 19
Lancaster & District Homeless Aetion Service Limited Reference and Administrative Details Trustees Mr Mark Whileiiian Mr Lee Diiddiiig (ResIned 16 September 20?4) Mi-s Anne Allison Mi. Richard Parker Taylor Mrs Paiiline Howard Ms Mary Whitfield Principal Office ? Aalborg Place Laiicaster Lancashire LAI IB,I Registered Office 2 Aalborg Place Lancastei- Lancashire LAI IBJ The Charity is incorporated in England. 037?2790 Company Registration Number Charity Registration Number 109i016 Pag7e I
Lancaster & District Homeless Action Service Limited Strategic Report for the Year Ended 31 March 2025 Tlie trustee5, who are directors for the purposes of coinpany law, present their strategic report for the year ended 31 March ?0?5. in compliance with s414C of the Companies Act ?006. Financial review Policy on reserve.s The TIu5tees believe that Lancaster District Homeless Actions (LDHAS) should hold financial reserves sufficieiit to eiisure ihat tlie chai-ity can continue to operate and imeet the needs of clients should uiifoi-eseen and potential financially damaging circumstances arise. They believe desigynated reserves sliould be set aside, to cover contractual coinmitsnents to LDHAS staff, equipinent replacements, and other toreseeable costs, trom time to lime. The Trustee board of LDHAS has delennRned that unrestricted reserves should be held that are sufficient to cover operating cost5 of LDFL4S foi. three months. The intention of this is that the Inajority of outstandinLJ Client cases can be coinpleted and closed should LDHAS be unable to conti])ue iii operation. The Trustee board may decide frolll time to time to hold designated reserves for specific purposes, such as replaceTnent of IT ¢quiprnent. buildin(FS maintenance. software updates. lil addition to the provision of three months operating costs, unrestricted funds should be set askde for the following purposes: Contractual commitment reserve ( l } - a reserve to enSie that LDHAS is able to cover contracted payments to all siaff as rediindancy, provision ot locuin Iiiaternih. cover. and the costs of any disciplinary and lor gyrievance procedures which Tnay arise. Contractual cominittnent reserve {2) - a reserve to cover utilities, insurance premiuins. equipment rental, Inobile phone conti'acts. Equipment reserve - a reserve to ensure that there is sufficient money to replace equipment when it becoimes obsolete or beyond economic repair. Premises reserve - a reserve to provide for the cost of relocating to new pr¢mise5 either al the expiry of tlie ciirrent lease or if largJer premises are deemed necessary. Provision for reinstatement ot the current sile to comply with the obligations under the current lease. Development reserve - a reserve to allow LDHAS to undertake tlie developrneiit of new pi'ojects and areas of work and to conduct 11 feasibility Studies on the advisabilit)i of such proposals. We Imay also wish to list restricted funds that are held lo support specific projects, in particular where the project runs beyond a year end. This reserves policy is Inonitored and reviewed by the tru5tee5 annually. This policy implies coiiipliance with child and vulnerable adult safeguarding and othei. project pol icies. The strate(ric report was approved by the trustees of the charity on 13 August 2025 and siuned on its behalf by.. Mr Mark Whiteman Chairman Pagye ?
Lancaster & District Homeless Action Service Limited Trustees, Report The trustees, who are directors foi. the purposes of company law, pi'esent the annual report togsether with the finaiicial slateinenis of the charitable company tor the year ended 31 Marcli 2025. Objectives and activities PubliL' beiigfil Activitie5 undertaken lo further public benefit. The trustees confirm tliat they liave coinplied with the requireiments of section 4 of the Cliarities Act 201 I to have due I'egFard to the public beiiefit guidance published by the Cliai'ity Coimiiiission for EnLTrland and Wales. Structure, governance and inanageinent Financial instruments Objeclives ftiiilpiiliLie.i' The charity's activities expose il to a number of financial risks includingi credit risk, casl) flow risk and liquidity i-isk. Tlie use ot" tinancial deriN'atives is Lyoverned by the c111( rity's policies appi'oved by tlie board of trustees, wliicli provide writteii principles on the iise of fiiiaiicial derivatives to Inanage these risks. The charity does not use derivative financial instruiiieiits for speculative purposes. Crt.sli.Ilow ri&'k The chai-ity's activities expose it pi'iimarily to the financial risks of clianbyes li) foi-eiiyn curi-ency exchaiige rates and iiitei-esl rates. The charity uses toreign exchange forward contracts aiid interest rate swap contracts to hedge these exposiu-es. Intei-est beai-iiig assets and liabilities al'e Iield ai fixed rate to ensure certainty of casl) flows. CrLIlll rl.wk The chai'ity's prii)cipal finaiicial asset5 are bank balances aiid cash, trade and other receivables, and investments. The charity's credit risk is priniai'ily attributable lo its trade receivables. The ainounts presented in Ihe balance sheel are nel of alloiiiances for doiibiful receivables. An allowanLe for iTnpairnient is iiiade ii.'here there is an ideiitified loss event which, based 01) previous expei'ience. is evidence of a reduction in the i'ecoverability of the ca511 tIoMIs. The ci-edil risk on liquid funds and derivative financial instruinellts is limited because tlie counterpaities are baiiks with liitFh ci-edit-l'atiiigs a5sigiied by iiilernalional credit-ratiiisJ agiencies. The charily has no significant conLentration of credit risk, with exposure spread over a large ntmber or coiiiiterparties aiid custoniei's. Liiiuiilify risk In Ol-der to maintain liquidiry to ensure that sufficient funds ar¢ available for ong?oing operalion5 and future developments, Ihe charity iises a iiiixtiire of long'.term and short-term debt finance. Further detai15 regai-dinL liquidity risk can be foulld in the Stateinent of accounting policies in the financial slaleinents. Tlie an al report was approved by the trLlStees of the charity on 13 August 2025 and signed on its behalf by= Mr Mark Wliiteinan Chainnaii Page 3
Lancaster & District Homeless ActlOD Service Limited Statement of Trustees, Responsibilities The trustees (who are also tbe directors of Lancaster & District Honieless Action Service Limited for the purpose5 of company law) are responsible for preparing the trustees, report and the fmancial statements in accordance willi Ilie United Kingdoni Accounting Standards (United Kingdom Cveiierally Accepted Accountin( Practice) and applicable law and regulations. CoTnpany law requires the trustees 10 prepare financial statements for each financial year. Under company law the trustees must not approve tlie finaiicial statements iiiiles5 they are satisfied that tliey give a true and fair view of the state of affairs of the charitable company and of its incoining resources and application of resoLirces, including its income and expendicure, for that period. In preparing these tinancial staEements. the trustees are required to.. select suitable accouiitintF policies and apply them consistently: observe the methods and principles in the Charities SORP; make judgeinents and estimates that are reasonable and prudent. state whether applicable UK Accountiiigr Standard5 have been followed, subject to any material departures disclosed aiid explained in the financial slateinents.- and prepare the financial statements on the going concern basis unless it is inappropriate to presurne that the charitable con)pany will continue in business. The trustees are I'esponsible for keeping adequate accounting record5 that are suificient to show and explain the charitable company's transactions 1( nd disclose with reasoiiable accuracy at any tiine the finaiicial position of the charitable company and enable them to ensure that the tinancial statements comply with the Companies Act 2006. Tliey are also i'esponsible for safeguarding the assets of the cliaritable company and hence for taking I'easonable steps for the prevention and deteciioii of fraud and other irregularities. Approve by the trustees of the charity on 13 August 2025 and signed on its behalf by: r Mark Whiteiiian Chairmaii Page 4
Lancaster & District Homeless Action Service Limited
Independent Examiner's Report to the trustees of Lancaster & District Homeless Action
Service Liniited
I report on the accounts of the cliarity for the year ended 31 March 2025 which are set out on pages 6 to 19
Respective responsibilities of trustees and examiner
The Iivslees (Ivho <ll-e also the direcioi's of the ColpanY for the pui'poses of COlilP
Lancaster & District Homeless Action Service Limited Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recogllised Gains and Losses) Unrestricted funds Restricted funds Total 2025 Note Income and Endowments from: Grants. donations and legacies Other Iradin(y activities 62,329 61.988 94,821 157,150 61,988 Total Incoine 124,317 94,821 219,138 Expenditure on: Charitable activities (98,450) (128.493) (2?6,943) Total Expendilui'e (98,450) (128,49J) (226,943) Net incomel(e.xpenditure) 25,867 (33,67?) (7,805) Net movement in fiinds 25,867 (J3,672) (7,805) ReeoncTrliation of fun(Js Total fiinds brought fonvard 567,893 39,532 607,425 Total tunds carried forward 16 593,760 Uni'estrieted funds 5.860 Restricted funds 599,620 Total 2024 Note ncome aiid Endoivments from: Grants, donation5 and leg7acies Other trading activities 131,814 58,057 191,491 3?3.305 58.0.57 Total Income 189,871 191,491 J81,362 Expenditure on: Charitable activitie5 (96,3 59) (173,943) (270,302) Total Expenditure (96,3 59) (173,94)) (270,302) Net incoine 17,548 111,060 Net movement in funds 93,512 17,548 111,060 Reconciliation of funds Total funds brouO)t fomard 474,380 ?1,984 496.364 Total funds carried foiwai'd 16 -$67,892 607,424 All of the cliarity's activities derive froin continuiiibr operations durino the above two periods. The funds breakdown for ?023 is shown iii note 16. Page 6
Lancaster & District Homeless Action Service Limited (Registration number: 03722790) Balance Sheet as at 31 March 2025 2024 Note Fixed assets Tangible assets 336.?17 333,96? Cui'rent assets Debtoi Cash at bank aiid in liand 464 266,219 ?91 277,i05 ?66,68) 277,796 Creditors: Amounts falling due within one year 14 (),280) (4,J34) Net current assets 203,40J 273,462 Net assets 599,620 607.424 Funds of the charity: Restricted funds 5.860 39.532 Unrestricted income fund5 Ui)restricled fuiids 593,760 567,89? Total funds 16 599,620 607,424 For the t-ancial year eiidiiigy J l March 20?5 tlie charity was entitled to exemption from audit under section 477 of the Companies Act 9006 I-elatingy to small companies. Directors, responsibilities.. The nieiiibers have not reqiiii'ed the charity to obtain an audit of it5 accounts t.or the Vear in question in accordance witli section 476. and The directors ackiiowlediye their responsibilities for complying with the i'equirernenls of the Act with respect to accoiii)iin(J records and rhe preparation of accoiiiits. Tliese accounts have been prepared in accordance with the provisions applicable to companies subject to tlie sinall coiiipanies regiine. The tinanc ?0?5 a tatements on pages 6 to 19 were appi'oved by the trustees, and aiithorised t.or issue on 13 Auoust ned on their bel)alt' by.. Mr Mark Whiteman Chairman Page 7
Lancaster & District Homeless Action Scryice Limited Notes to the Financial Statements for the Year Ended 31 March 2025 I Charity sÉatUS Tlie charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amouiit not exceeding £ I towards tlie assets ot the cliarity ui the event of liquidation. 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accouniing policies applied iii the pi'eparation ot Iliese finencial stateinents are set out below. Tliese policies Iiave been coiisis¢eIi¢ly applied to all the years presented, uiiless otherwise stated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recoillmended Practice applicable to cl)arilies preparing their accounts in accordance M'ith the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) (Charitie5 SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and tlie Conipanies Act ?006. Basis of preparation Lancaster & Disiricl Hoii)eless Action Service Limited iiieets the detinition ot a public benefit entity Liiidei. FRS 102. Assets and liabil ilies are initially I'ecognised at historical cost or traiisaction value unless otherwise stated i the relevant accounlit]g' policy notes. Going coneern The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any signiticant areas of uncertainty that affect the carrying value of assets held by the charity. Income and endowments All incorne is recognised once the charity has entitlement lo the income. it is probable that the income will be received and the amouiit olthe incoine receivable can be rneasured i-eliably. Gruiits receivuble Grant5 are re¢ognised when the charity has an entitlement to the funds and any conditions linked to the grants have been Inet. Wliere pert"orinance conditions are attached to the Lyranl and are yet to be met. the income is recognised as a liability and iiicluded on the balance sheet as deferred inconie lo be I'eleased. Expenditure All expenditure is recognised once there is a lebJal oi. constructive obliiTalion to that expenditure, it is pi'obable settleillent is required and tlie amount can be Ineasured I'eliably. All costs are allocated to the applicable expeiidituie headingy that aggiregate similar costs to tliat cates¥ory. Where costs cannot be diiECtI)' attributed to particular hec1din&Js they have been allocated on a basis consistent with Ilie use of resources. with central staff costs allocated on the basis of tiTne speni, and depi-eciation charges allocated on the poition of (he asset's use. Other support costs are allocated based on the spread of staff costs. Page 8
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Cliciriliible acliiyilies Charitable expenditure coniprises tliose cos15 incurred b). tlie charitv iii the deliveiy of its a¢livities and services for its beneficiai'ies. It incliides both costs tliat cali be allocated directly to Such activities aiid those costs of an iiidii'ect nature neeessary 10 siippoi-t thein. Support Cost5 Support Costs iiiclude central functions and have been allocated to activity COSt categories 011 a basis consistent with the use ot resources. for example, allocating property costs by floor areas, or per capita, staff costs by the tiine spent and oiher costs by their usage. Governance costs These include the costs attribiitable to tlie charity's coinpliance with constitutional and statutory requiremeiits, incliiding audit. sli'ategyic managJemenl and trustees meetings and reimbiirsed expenses. Taxatio The charity is considered to pass the tests set out in Paragyi'aph I Schedule 6 of the Finance Act 2010 alld therefore il nieet5 tlie definition of a cliaritable company foi. UK corpoi'alion lax puiposes. AccordiniJ ¥ly, the charity is potentiallj. exempt fi'orn taxation in respect of incoine or Capital iaiiis i'eceived '1th1n categories covered by Chapter J Paii I l of the Coi-poration Tax Act ?0 l O oi. Section 256 ot. IhL Taxation ot Chai'(Jeable Gains Act 199? to the extent that such incoime oi. gains are applied exclusively lo charitable purposes. Tangible fixed assets Individual fixed assets costing £?00.00 oi. Inoi'e al-e iiiitiallv recorded at cost, less any subsequent accumulated depreciation and subsequent accuinulated inipairnieni losses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off Ihe cost or valuation, less aT]y estimated residual value, over their expected usefiil econoniic life as follows.. A55et class Funiitui'e & Fittings Depreciation method and rate ?0 /0 Straight liiie basls Trade debtors Trade debtoi's are amoLints due from customers foi. merchandise sold or sei-vices pei'fornied in tlie ordinai'y COUl-5e of biisiness. Trade debtors are recognised initially at the transaction price. They are subsequently measiii-ed at amortised cost using the etyective interest method. less provision for impainneiil. A provision for tlie knipaiiinent ot trade debtor5 is established wheii there is objective evidence tliat the cliarity will not be able to collect all ainounts due accoi-dingj to tlie original tenns ot Ilie receivables. C8sh and cash equiva lents Cash aiid casli equivalents coinprise cash on hand and call deposits. and othei. 5110rt-teiin highly liquid iiivesttments Iliat al'e I'eadily coiiverlible 10 a known amoiinl of cash and are siibject to ali insignificant risk ot chaniye in value. Page 9
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Trade creditors Ti?de creditors are obligations to pay foi. goods or services tliat have beeii acquii'ed in the ordinary course of business from suppliei's. Accounts payable al-e classified a5 current liabilities if the chariti, does not have an uiiconditioiial right. at the end of tlie i-eporting period, lo defer settleiiient of the creditor for at least twelve nionihs after the reportin&F date. If tliere 15 an unconditional right to defer settlement for at least twelve months after the reportingy date. tl)ey are presented as non-current l iabililies. Trade creditors are recognised initially at the transaction price and subsequently Ineasured at amortised cost Using the ¢tTective interest method. Borrowings InteiESt-bearing borrowings are initially recorded at fair value. net of transaction ¢osts. Interest-bearing bori-owings are subseqiiently carried at ailloitised cost, witli tl)e dit'ference between the proceeds, net of transaction costs. and the ainount due on redeinption being I'ecotriiised as a charge lo the Statement of Financial Activities over tlie pei-iod of the relevaiit borrowing. Interest expense is recognised on the basis of tlie effective interest method and is included in iiiterest payable and similar charges. Borrowings are classified as current liabilities unless the charity lias an unconditional right to defer settlement of the liability for at least twelve months after the reporting dale. Fund structure Unrestricied iiicoine funds are general funds that are available for use at the trustees discretion iii furtherance of the objectives of ihe chai'ity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use ot which is restricted to tliat area or purpose. Financial instruments clii.s.sificulioii Fiiiancial assets and financial liabilities al'e recognised whell the chai-ity becomes a party to the contractual provisions of the instniInent. Financial liabilities and equity instnunents are classified according to the substance of the contractual arraiigeineiits enlei'ed into. An equity instrument is any contract that evidei)ces a residual interest in the assets of tlie charity aftei. deducting all of its liabilities. PagFe l O
Lancaster & Distrlct Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 Recf)%iiilioii iinil meii.surenienl All financial asseis and liabi lities are initially Ineasui-ed at ti-ansaction price (iiicluding transaction costs), except foi. tliose financial assets classified as at fair value thi-ougli protit oi. loss. which are initially nieasiired at fair valiie (whicli is iioiinally the tt'aiisactioii pi'ice eAcludino ti'ansaction costs), unle55 tlie al-rane1ent consliiutes a fanCi1]g transaction. If an arraiigenient constitutes a fiiiaiicini transaction, the finaiicial asset or tinancial liability is measured at the present value of the future paynients discoimted at a market rate of interest for a similar debt instruinent. Financial assets and liabilities are only offset in the statenient of financial position wheii, and only when there exists a legyally enforceable riLlTrt to Set off the recognised ainoLints and the charity intends either to settle on a net bas15, 01- to realise the asset and Settle the liability siinultaiieously. Financial assets are derecognised when and only ivhen a) the contraclual riglits to the cash floivs froTn the finaiicial asset expire or are settled, b) the charitS' transfei's to another party substantially all of Ihe risks and rem'iirds of oivnersliip of the financial asset, or ¢) tlie cliai'ity., despite having retained some, but not all, s]lf1¢an[ risks and rewai'ds ot onership, has traiistei-i'ed control of tlie asset to aiiothei. parry. Fiiiancial liabilities are derecogyiiised only when the obligation specified in the contract is discl)arged. cancelled or expires. Page I I
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 5 Expenditllre on charitable activities Unrestricted funds Restricted funds Total 2025 Total 2024 General Note Fundraising costs Repairs and maintenance Office expenses Sundiy aiid oll)er Los15 Travel and subsistence Computer software and iiiaintenance Advertising Staff costs Allocated support costs Goveimance costs 1.055 1,055 446 37,101 17.066 1.354 108 14,067 51,168 17,066 1,354 108 119.356 19,022 421 56 1,548 1,548 1,343 199 122,144 851 6,464 24,270 8,267 7,681 114,426 138,696 7,681 98.450 128,49) 2?6.943 ?70,JO? Page 14
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 6 Analy'sis of governance and siipport costs Charitable actii'itie5 expenditure Ulli'esti'ieted runds Total 2025 Total 21124 General Support costs Govei-nance costs 8,267 7,681 851 6.464 7,681 15,948 15,948 7.315 Governance costs Unrestricted fun(Is Total 2025 Total 2024 General Staff costs Other staff costs Audit fees Other fees paid to aliditors Legal fees Oiher tsovernance costs 60 1,098 1,098 1,093 655 4,656 6,485 6,485 7,681 7,681 6,464 7 Net incomingloutgoing resources Net (OLltgFoing)liiicoming resources foi- the year incliide: 2025 2024 Depi-eciation of tixed assets 696 851 8 Trustees remuneration and expenses No trustees, iioi- any persons connected with Iliem, have received any remiiiieration fi-om the charity during the year. No tISteeS have received any reimbursed expenses or any otliei- benefLts froin Il)e charity durin? the s'ear. 9 Staff e05t5 The autsl'egale payi'oll costs ivere as follows: Page li
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 14 Pension and other schemes Defjned contribution pension scheme The charity operate5 a defined contribution pension scheine. The pension cost chargye for the year represents oiitt'ibutions payable by the chai-ity to the sclienie and ainounted to £1 ,707 (2024 - £1,389). 16 Funds Balanee at I April 2024 Incoming resource5 Resoiirces expeiided Balance at 31 Mareh 2025 Unrestricted funds General (567,89i) (124.317) 98.450 (593,760) Restricted funds (J9,5 J?) (94.8211 128.493 (5,860) Total fund5 (607,425) (219,138) ?26,943 (599,620) Balance at I April 2023 Incoming resource5 Resources expended Balance at 31 March 2024 Unrestricted funds General (474,380) (189,871} 96,359 (567,892) Restricted funds {21.984} (191,491} 173.943 (39.532) Total funds (496,364) (38 I, J6?} 270,302 (607,4?4) 17 Analysis of net assets between funds Unrestricted funds Restricted funds General Total funds Tangible fixed assets Current assets Current liabilities 336,217 260.823 (3,280) 336,217 266,683 (J,280) 5,860 Total net assets 593.760 5,860 599,620 Pagye 18
Lancaster & District Homeless Action Service Limited Notes to the Financial Statements for the Year Ended 31 March 2025 18 Analy515 of net funds At 31 March 2025 At l April 2024 Casli tlow Casli at baiik and in liaiid ?77.505 (11,286) ?66,219 Net debt ?77.505 (11,286) 266.219 Pagle 19
Lancaster & District Homeless Action Service Limited Notes to the Financlal Statements for the Year Ended 31 March 2025 5t Balance at Incoming resources Outgoing resources Transfers Balance at 01.04.24 30.3.25 REVENUE FUNDING 3R Foundation Asda Foundation Awards for All 8ig Lottery Comic Relief Coop Community Fund Hedley Leeds Building Society Lloyds Bank Foundation Nationwide Sainsburys 0.00 1,019.00 1,554.00 0.00 0.00 20,000.00 646.44 45,302.00 586.80 0.00 0.00 500.00 0.00 2,000.00 0.00 1,000.00 0.00 25,000.00 23,441.78 0.00 500.00 0.00 1,019.00 1,393.04 20,000.00 43,413.57 586.80 0.00 0.00 745.49 24,590.36 23,441.78 500.00 0.00 160.96 0.00 2,534.87 0.00 500.00 2,000.00 254.51 409.64 0.00 0.00 CAPITAL FUNDING - AALBORG REFURBISHMENT Lancaster University Nationwide NFUM Rank Foundation 5crewfix 1,000.00 9,424.00 539.49 1,650.5Q 189.13 0.00 0.00 0.00 0.00 0.00 1,000.00 9,424.00 539.49 1,650.50 189.13 0.00 0.00 0.00 0.00 0.00 Total P&L 39,532.14 94,821.00 128,493.16 0.00 S,859.98