Trustees’ Annual Report for the period
From 1.11.22 To 31.10.23
Charity name: Kimbuta Rural Development Programme
Charity registration number: 1093008
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | "To promote any charitable purpose particularly, but not exclusively, for the benefits of the inhabitants of Mbale, Manafwa and Tororo Districts in Eastern Uganda. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In selecting our project programme for this year, the Trustees have ensured that the work we carried out was consistent with our charitable aims and objectives. We have continued to provide support to established NGO's in Eastern Uganda whose activities deliver improvements in education, healthcare, water supply and community facilities that are open to all members of the communityin the areas concerned. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have ensured that the work we carried out was consistent with the guidance from the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Our policy on grant making remains as in previous years. We partially or fully fund projects which have the support of, and will be to the benefit of, local communities in Eastern Uganda- as set out in the policy document written 2011-2012 and referred to in our report of that year. No grants are made to meet the needs of individual people, other than where UK donors have asked us to do so on their behalf. |
| Policy on social investment including program related investment |
Para 1.38 | No investments are made. |
| Contribution made by volunteers |
Para 1.38 | All UK activity in support of the Charity, including all work carried out by the Trustees, is on a voluntary basis. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have continued to support organisations in Uganda whose activities deliver public benefit in the area where they work and are consistent with our objectives. The work of KRDP has continued throughout the year through our Ugandan partners. 1. KRDP-Uganda is a registered Company Limited by Guarantee that delivers projects within Manafwa District. Our approach continues to be, so far as possible, to use the capabilities of local people and locally sourced materials to build new facilities. In this way there is benefit to the community during the implementation phase, as well as from the facilities provided by the completed projects. Our work in 2022-2023 built on the achievements of previous years and includes projects that were forecast in our 2021-2022 report. i. We have continued to support Kimtab Clinic in the provision of nurse-led health, antenatal and maternity care to the entire community. The Safe Motherhood Programme has continued to provide education in antenatal and postnatal care to women in remote parts of the community, as well as children's immunisation and general health awareness. The programme has been holding 8 clinics per month, regularly. Providing a range of health care services to all age groups. We have continued to fund the Motorbike Ambulance that is based at the clinic. Our support covers all running costs i.e. drivers’ wages, fuel, repairs etc which enables the service to be available, without charge, to the local community. It continues to be of great value to the community by enabling expectant mothers with childbirth complications to be |
transported to Kimtab Clinic and by transporting seriously ill patients to hospital. The concerns about the increasing costs of the maintenance of the vehicle were addressed during the trustees visit in January 2023. The trustees agreed to a major overhaul of the vehicle including a new engine. ii. It was reported that the underground rainwater harvesting tank was leaking and repairs have been made to the system. iii. The solar power system is working well and funds were provided to purchase an additional storage battery. This will make the system more robust in view of frequent outages of the national electricity supply. iv. Following the completion of the new latrine block, at Butta Primary School, they were officially opened. This was a project that benefited the primary school after the reopening of the school post Coronavirus. Washing facilities were also included in the latrine block. v. The exiting latrine block at Butta Primary School has also been refurbished, which has also benefited the community of the school. vi. During the trustees visit in January 2023 the Trustees delivered a laptop to the primary school. All record keeping for over 1000 pupils had hitherto been written. The laptop is intended to improve their administrative procedures. vii. After Kimaluli High School returning to normal after lockdown, funds were provided for the purchase of new science equipment and consumables. The final installment of these payments was made this year. viii. Following a request by the High School funds were made available and a security fence has now been installed around the school. ~~for added security.~~ ix. During the Trustees visit in January 2023 a laptop was delivered to the High School to expand their IT facilities for use by students. x. Being aware of the flooding and heavy rains that have been experienced in recent years, funds have been made available to build
additional drainage channels around the Negina River Bridge. xi. We have continued to provide funds to enable KRDP-Uganda to continue to meet their legal obligations under the regulations which Ugandan NGO's have to comply to retain their status. This includes the annual report of their activities to the relevant government department. In order to aid the delivery of the NGO accreditation a laptop was delivered to the KRDP-Uganda secretary during the Trustees January 2023 visit. 2. We have continued to support The Foundation for the Development of Needy Communities (FNDC), a registered NGO working in Mbale District- with programmes for orphan rehabilitation, clinic based healthcare, vocational training and special needs education. FNDC has lost a significant proportion of its overseas support over recent years and KRDP's support has been important, as it implements changes to its programmes. As well as contributing to staff and premises, projects we have supported are: i. The final payment towards the purchase of a new vehicle has been made. The previous vehicle was 18 years old and was incurring increasingly high maintenance costs. ii. The flooding that resulted from very heavy rains in Uganda during August 2022 led to the devastation of "Nehemiah's Farm", This was a model farm intended to share best practice with neighbouring farmers. Following the donation we made last year to assist in the work to reestablish the farm and begin again the work to educate local farmers we have funded a solar-powered pump at Nehemiah’s Farm for crop irrigation. iii. We have contributed to the provision of Internet facilities for FNDC. We have also provided a replacement phone for FNDC. 3. The "Shout Out For The Girls" Project (which we launched in 2017-2018) to provide girls with sanitary protection and avoid them missing several days of schooling per month continued in Uganda and has been held in different locations in the UK over the last year. The sanitary packs that have been produced, in various locations in the UK, were collected and taken to Uganda during the Trustees visit in
January 2023. 4. A group of trustees visited Uganda in January 2023. This was the first visit in three years, due to Covid and the restrictions on travel. It was a very successful and productive visit. The packs of sanitary wear, that had been produced in the UK, were taken out and distributed. Also, laptops were taken and distributed around village organisations. There were many productive discussions concerning future projects between KRDP-UK and KRDP Uganda. After reviewing the state of the Motorbike Ambulance, it was examined by the manufacturer’s agent and it was evident that a major overhaul was necessary, including a new engine. This has now been completed. 5. Personal Donations We have acted as a conduit for individual UK donors, wishing to contribute to the educational or medical costs of people known to them in Uganda. This is restricted to funds we have received from individual donors- no KRDP funds are involved.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the period our cash funds are not as high as last year, but the balance is still positive. This places us in a good position to continue our work in Uganda in 2023-2024. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No formal policy on reserves has been adopted. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | Grants are made to specific projects in Uganda only when sufficient funds are available in UK. We have no regular on-going expenses, such as employment of staff. The charity is therefore not exposed to future liabilities. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no major doubts about continuing our work but the level of future activities is dependent on the funds that are available. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The accounts are prepared on a Receipts and Payments basis. Funds have been raised from three principal sources: 1. Presentations to churches, schools, men's groups, women's groups and other organisations in various parts of the UK. Donations have been received from many of these organisations. We have remained in contact with those who have been consistent supporters and donations have been received during the year. 2. Donations have been received from numerous individual donors. As well as those who were established donors. Wherever these donors have been eligible, income tax has been reclaimed on the donations under the GiftAid scheme. 3. There has been a new donor who has continued to support the work carried out by the Kimtab Clinic and the outreach programmes through 2022-2023. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not make investments |
| A description of the principal risks facing the charity |
Para 1.46 | If we fail to maintain income, we will no longer be able to maintain the current level of activity in Uganda |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust Deed dated 21 May 2002 Supplementary Deed dated 13 July 2002 Second Supplementary Deed dated 6 October 2008 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by resolution of the Trustees at a specific meeting called in accordance with the Trust deed |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | A policy is in place for the vetting of potential trustees before appointment |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | To avoid misuse of funds in Uganda, our policy continues to be that we only consider project proposals received via our representatives in the country and that evidence of satisfactory completion of projects is provided before furthergrants are made |
Reference and Administrative details
| Charityname | Kimbuta Rural Development Programme |
|---|---|
| Other name the charityuses | KRDP |
| Registered charitynumber | 1093008 |
| Charity’s principal address | c/o 9 Howey Rise Frodsham Cheshire WA6 6DN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Gareth John Morgan | Chair | |||
| Richard William Curry |
Treasurer/Secretary | |||
| Janet Elizabeth Stockton |
||||
| Sarah Elizabeth Savage |
||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
The Trustees have noted the continuing attention being paid by regulators to the need for charities working internationally to ensure funds are used for their intended purpose. Our project procedure, written in 2011-2012, describes how we establish the purpose of a project before we approve the funda that are needed. It sets out the confirmation we expect to receive that the project concerned has been completed satisfactorily and that funds have been used for the intended purpose. We have worked to this policy since it was written and we believe it continues to provide satisfactory controls of funds donated to organisations in Uganda.