## **Trustees’ Annual Report for the period** **From 1.11.22 To 31.10.23** ## **Charity name: Kimbuta Rural Development Programme** ## **Charity registration number: 1093008** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|"To promote any charitable purpose
particularly, but not exclusively, for the
benefits of the inhabitants of Mbale, Manafwa
and Tororo Districts in Eastern Uganda.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In selecting our project programme for this
year, the Trustees have ensured that the work
we carried out was consistent with our
charitable aims and objectives.
We have continued to provide support to
established NGO's in Eastern Uganda whose
activities deliver improvements in education,
healthcare, water supply and community
facilities that are open to all members of the
communityin the areas concerned.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have ensured that the work we
carried out was consistent with the guidance
from the Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Our policy on grant making remains as in
previous years. We partially or fully fund
projects which have the support of, and will be
to the benefit of, local communities in Eastern
Uganda- as set out in the policy document
written 2011-2012 and referred to in our
report of that year. No grants are made to
meet the needs of individual people, other
than where UK donors have asked us to do so
on their behalf.| |Policy on social investment
including program related
investment|Para 1.38|No investments are made.| |||| |---|---|---| |Contribution made by
volunteers|Para 1.38|All UK activity in support of the Charity,
including all work carried out by the Trustees,
is on a voluntary basis.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have continued to support organisations in
Uganda whose activities deliver public benefit
in the area where they work and are consistent
with our objectives. The work of KRDP has
continued throughout the year through our
Ugandan partners.
1. KRDP-Uganda is a registered Company
Limited by Guarantee that delivers projects
within Manafwa District. Our approach
continues to be, so far as possible, to use the
capabilities of local people and locally sourced
materials to build new facilities. In this way
there is benefit to the community during the
implementation phase, as well as from the
facilities provided by the completed projects.
Our work in 2022-2023 built on the
achievements of previous years and includes
projects that were forecast in our 2021-2022
report.
i. We have continued to support Kimtab Clinic
in the provision of nurse-led health, antenatal
and maternity care to the entire community.
The Safe Motherhood Programme has
continued to provide education in antenatal
and postnatal care to women in remote parts
of the community, as well as children's
immunisation and general health awareness.
The programme has been holding 8 clinics per
month, regularly. Providing a range of health
care services to all age groups.
We have continued to fund the Motorbike
Ambulance that is based at the clinic. Our
support covers all running costs i.e. drivers’
wages, fuel, repairs etc which enables the
service to be available, without charge, to the
local community. It continues to be of great
value to the community by enabling expectant
mothers with childbirth complications to be| transported to Kimtab Clinic and by transporting seriously ill patients to hospital. The concerns about the increasing costs of the maintenance of the vehicle were addressed during the trustees visit in January 2023. The trustees agreed to a major overhaul of the vehicle including a new engine. ii. It was reported that the underground rainwater harvesting tank was leaking and repairs have been made to the system. iii. The solar power system is working well and funds were provided to purchase an additional storage battery. This will make the system more robust in view of frequent outages of the national electricity supply. iv. Following the completion of the new latrine block, at Butta Primary School, they were officially opened. This was a project that benefited the primary school after the reopening of the school post Coronavirus. Washing facilities were also included in the latrine block. v. The exiting latrine block at Butta Primary School has also been refurbished, which has also benefited the community of the school. vi. During the trustees visit in January 2023 the Trustees delivered a laptop to the primary school. All record keeping for over 1000 pupils had hitherto been written. The laptop is intended to improve their administrative procedures. vii. After Kimaluli High School returning to normal after lockdown, funds were provided for the purchase of new science equipment and consumables. The final installment of these payments was made this year. viii. Following a request by the High School funds were made available and a security fence has now been installed around the school. ~~for added security.~~ ix. During the Trustees visit in January 2023 a laptop was delivered to the High School to expand their IT facilities for use by students. x. Being aware of the flooding and heavy rains that have been experienced in recent years, funds have been made available to build additional drainage channels around the Negina River Bridge. xi. We have continued to provide funds to enable KRDP-Uganda to continue to meet their legal obligations under the regulations which Ugandan NGO's have to comply to retain their status. This includes the annual report of their activities to the relevant government department. In order to aid the delivery of the NGO accreditation a laptop was delivered to the KRDP-Uganda secretary during the Trustees January 2023 visit. 2. We have continued to support The Foundation for the Development of Needy Communities (FNDC), a registered NGO working in Mbale District- with programmes for orphan rehabilitation, clinic based healthcare, vocational training and special needs education. FNDC has lost a significant proportion of its overseas support over recent years and KRDP's support has been important, as it implements changes to its programmes. As well as contributing to staff and premises, projects we have supported are: i. The final payment towards the purchase of a new vehicle has been made. The previous vehicle was 18 years old and was incurring increasingly high maintenance costs. ii. The flooding that resulted from very heavy rains in Uganda during August 2022 led to the devastation of "Nehemiah's Farm", This was a model farm intended to share best practice with neighbouring farmers. Following the donation we made last year to assist in the work to reestablish the farm and begin again the work to educate local farmers we have funded a solar-powered pump at Nehemiah’s Farm for crop irrigation. iii. We have contributed to the provision of Internet facilities for FNDC. We have also provided a replacement phone for FNDC. 3. The "Shout Out For The Girls" Project (which we launched in 2017-2018) to provide girls with sanitary protection and avoid them missing several days of schooling per month continued in Uganda and has been held in different locations in the UK over the last year. The sanitary packs that have been produced, in various locations in the UK, were collected and taken to Uganda during the Trustees visit in January 2023. 4. A group of trustees visited Uganda in January 2023. This was the first visit in three years, due to Covid and the restrictions on travel. It was a very successful and productive visit. The packs of sanitary wear, that had been produced in the UK, were taken out and distributed. Also, laptops were taken and distributed around village organisations. There were many productive discussions concerning future projects between KRDP-UK and KRDP Uganda. After reviewing the state of the Motorbike Ambulance, it was examined by the manufacturer’s agent and it was evident that a major overhaul was necessary, including a new engine. This has now been completed. 5. Personal Donations We have acted as a conduit for individual UK donors, wishing to contribute to the educational or medical costs of people known to them in Uganda. This is restricted to funds we have received from individual donors- no KRDP funds are involved. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period our cash funds are not
as high as last year, but the balance is still
positive. This places us in a good position to
continue our work in Uganda in 2023-2024.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|No formal policy on reserves has been
adopted.| |Amount of reserves held|Para 1.22|None| |Reasons for holding zero
reserves|Para 1.22|Grants are made to specific projects in Uganda
only when sufficient funds are available in UK.
We have no regular on-going expenses, such as
employment of staff. The charity is therefore
not exposed to future liabilities.| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no major doubts about continuing our
work but the level of future activities is
dependent on the funds that are available.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The accounts are prepared on a Receipts and
Payments basis.
Funds have been raised from three principal
sources:
1. Presentations to churches, schools, men's
groups, women's groups and other
organisations in various parts of the UK.
Donations have been received from many of
these organisations. We have remained in
contact with those who have been consistent
supporters and donations have been received
during the year.
2. Donations have been received from
numerous individual donors. As well as those
who were established donors. Wherever these
donors have been eligible, income tax has been
reclaimed on the donations under the GiftAid
scheme.
3. There has been a new donor who has
continued to support the work carried out by
the Kimtab Clinic and the outreach
programmes through 2022-2023.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity does not make investments| |A description of the principal
risks facing the charity|Para 1.46|If we fail to maintain income, we will no longer
be able to maintain the current level of activity
in Uganda| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust Deed dated 21 May 2002
Supplementary Deed dated 13 July 2002
Second Supplementary Deed dated 6 October
2008| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by resolution of the Trustees at a
specific meeting called in accordance with the
Trust deed| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|A policy is in place for the vetting of potential
trustees before appointment| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||To avoid misuse of funds in Uganda, our policy
continues to be that we only consider project
proposals received via our representatives in
the country and that evidence of satisfactory
completion of projects is provided before
furthergrants are made| ## **Reference and Administrative details** |Charityname|Kimbuta Rural Development Programme| |---|---| |Other name the charityuses|KRDP| |Registered charitynumber|1093008| |Charity’s principal address|c/o 9 Howey Rise
Frodsham
Cheshire
WA6 6DN| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Gareth John Morgan|Chair||| ||Richard William
Curry|Treasurer/Secretary||| ||Janet Elizabeth
Stockton|||| ||Sarah Elizabeth
Savage|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** The Trustees have noted the continuing attention being paid by regulators to the need for charities working internationally to ensure funds are used for their intended purpose. Our project procedure, written in 2011-2012, describes how we establish the purpose of a project before we approve the funda that are needed. It sets out the confirmation we expect to receive that the project concerned has been completed satisfactorily and that funds have been used for the intended purpose. We have worked to this policy since it was written and we believe it continues to provide satisfactory controls of funds donated to organisations in Uganda. ## ## ## ##