Milfield Readin Room Trustees, annual re ril 2022 to 31" March 2023. rt for the erfod 1° Refereft and admlnistratjon detsii& Charlty Name. Milfield Reading Roorn Other names ljwlty Is know by MRR Re8lster¢d tharlty Number 1092983 addr Milfield Reading Room Main Road Miffield NE716Fff N•mes of the Charlty Trustees who mana8e the Charfty John Willlam Falrbairn. Chairnian Jonathan Richard Darlington Treasurer John Davld Hughes Secretsry laln Burn Allan Colman Collin Pattem Jeffties Julle Fairbairn Njmes and Addre5*s of •Al¥isers (OpUoDal Infwmth) Community Action Northumberland Louise Cule (Willage Hall Adviser Front Street, Pegswood. NE616UF The Charity has no stsff Strurture governance and management Descriptlon of the Charfrfs trus&S
Type of Govemlng Donntr. Order of the Charfty Commission Sealed on the 17th May 2(K12 as amended on the iith May 2019 How th¢ Charfty Is Constltu Unincorporated Association The Trustee5 are appointed or reappointed •nnualty at the Annual General Meetlng Addftlonal govemance IsAws(optlonal) Membership is open to all resldents of MiSfield and North Northumberland. The trustees oversee the day to day running of the Reading Room. The Trustees seek the views of members and user groups in deciding how to run the Charity and what actNttie5 are required. There are Child Protection, Vulnerable Adults, financial control and safeguarding policles In a¢e which are revIevd annually. The Trustees and volunteers receive no remuneration or other beneft We are considering reviewing the annual appointment of all trustees to reduce the risks of a13ck of continulty and reviewing the trusts structure forthe fLrture. Objects and Kbvlties Summary of the obJectlv•s of the Charfty set out Inlts 8overnl l)ocument l) The object of the Charlty is the provision and maintenance of a Village Hall for the use by the Inhabltsnts of the area of benefit without distinction of polttlcal, religious or other opinions, including for use ft>r al meetings. lectures and classes, and bl other forms of recreation and leisure time ¢xcupation, with the object of irnprovlng the conditions and life forthe inhabltants. 2) The land inventoried in part 3 ofthe schedule of the scheme must be retsined by the committee for the use for the obSe¢ts of the charity. Summwy oftho maln 11¥1 undertake for the wbllc benefft In rekntlon to objects When planning our activities we keep In mlnd the Charity Commlsslon's guklance on public be * our trustee meetirvd& Our rnain actlvltles are providing meetir8 space forcommunity groups to operate at mlnimal cost. We are workin8 with Ruralus to encourage new groups to start following the Covld 19 closure of many community groups. We are explorlng an emergency hub/warm hub forthe communty and run 4 coffee momlng every week.
The Art Group has become well e5tsblished and the snooker billiards tsbte is now well used. 41dltknMI detalls of obJKUKs and actmues {optI*1 Informatlon) We are progressing with the final stages of the refurbishment of the exterfor of the Reading Room The snookerlbilliard table Is now well used, we have estsblished a Small Art aub and have community coffee morning operatin8 every week. The exterior renovations including a new drain are well underway. The fencin8 and paving are nearly complete. The Roof repairs are completed. Much of this year has been tsken up ralsing funds to purchase the Methodist Chapel buildlng thich we rely on to run the table tennls club and other14rger events Such as the Coronatlon Lunch. We have now raised the funds thanks to the generosity of varlous donors and trusts and are in the final Stages of the purchase process. We hope to be able to increase our user 8roups and offeriw on we have a larger space to enhance the community engagement. Flnandal revlew Brlef Statement of the Charws Polky on reser¥q5 WE AIM TO HOLD 6 MoKfHS RUNN1Tr COST5 AS A RESERVE. The main rlsk to the Charlty Is the time It has tsken to restart groups and rebulld publlc confidence In meetlng. Our totsl receipt5 were £117,530 Our expenditure was £4,117. Our current bank bank balance at the end of the year VRS £141,744 with cash of £497 and aft unbanked cheque of £30. Designated fvnds are as follows.. Church purchase £83,426 Exterior improvements £28,5(Kl 111 club prize fund £979 Table tennls club £516 leaving £28850 in unrestrfcted funds. Detslls of Jry funts matsrfalty In defictt None. Further fin•nd•l revlew d•talls Ioptlonal Infornwthnl Our main source of fvnds has been grants and donations to cover the purchase of the Church building . The IIXI club has continued to operate its monthly draw. Room hire 15 now recelved for the coffee mornin& Art Club, Parish Council meetin85 and monthly church seNice. The billiard snooker table is now very well used on a daily basi& Sl8nificant expenditure has occurred on the external Improvements thanks to a lottery grant. Other optlonal Infornon
We are In the final stsge5 of purchaslng the Methodist Chapel to pre5er4e community facllities whlth would be lost; our current bullding is not large enough to tske them on. Wlth both buildin8s we can keep the communty sustainable and expand our actlvlties. Slgned on b&•Kof the Full name Posftlon /fA iY/713>
| Charity Name Milfield Reading Room |
Charity Name Milfield Reading Room |
Charity Name Milfield Reading Room |
Charity Name Milfield Reading Room |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 01/04/22 |
To |
|||
| Section A Receipts and payments | |||||
| A1 Receipts Receipts from Charitable Activities 4,867 Government Grants Received 120 Other Grants Received - Bequest - Other Receipts 101 - - - 5,088 - - Sub total - Total receipts 5,088 A3 Payments Payments on Charitable Activities 4,117 Refurbishment Payments - Other Payments - - - - - - - Sub total 4,117 - - Sub total - Total payments 4,117 Net of receipts/(payments) 971 A5 Transfers between funds - 424 A6 Cash funds last year end 28,303 Cash funds this year end 28,850 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - 111,926 516 - - - 112,442 - - - 112,442 - - - - - - - - - - - - - - 112,442 424 555 113,421 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| - | 4,867 120 111,926 - 617 - - - 117,530 |
2,356 | |||
| - | 21,771 | ||||
| - | 288 | ||||
| - | 3,112 | ||||
| - | 500 | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | 28,027 | ||||
| - | - - - |
||||
| - | - | ||||
| - | - | ||||
| - | 117,530 | 28,027 | |||
| - | 4,117 - - - - - - - - 4,117 |
1,673 | |||
| - | 4,568 | ||||
| - | 2,371 | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | 8,612 | ||||
| - | - - - |
||||
| - | |||||
| - | - | ||||
| - | 4,117 | 8,612 | |||
| - | 113,413 - 28,858 142,271 |
19,415 | |||
| - | - | ||||
| - | 9,443 | ||||
| - | 28,858 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank Account Cash Details Details Details Reading Room Building Fixtures and Fittings in Building Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 28,353 497 - 28,850 OK to nearest £ - - - - - - General Fund General Fund Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ 113,421 - - 113,421 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Milfield Reading Room On accounts for the year onded 31" March 2023 Charity no (If any) 1092983 Set out on pages report to the trustees on my èxamination of the accoLsnts of the above charity {'the Trust.) for the year ended Responsibilitiès and As the ¢harity tfustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {°the Act'i. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 AGt and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below '} in Connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not ac¢ord with the accounting records Independent examinerfs statemont I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brack&ts rf they do not apply. Signed: Date: 19 January 2024 Name: Peter Forrester Rèlevant professional qualification(sl or body (if any): Addrnss: 3 Whitton Park Milfield NE716HT IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity a¢¢ounts'. directions and guidance for examiners). As rèported in the previous accounting peri¢)d money from cash raising events was historically casually recorded and this Practi Carried forward for 6 months into the year ended 31. March 2023. The amounts involved are minor and since October 2022 a double-entry bookkeeping system has been used. Give here brlef detalls of any items that the examiner wishes to dlsclose. The independent Examiner would make the following observations.. 1. It would be good practi to record the names of persons handling cash receipts 2. During the accounting period the Trust decided to purchase the old Methodist church. The financial risks associated with the transaction did not appear to be recorded in the Trust's minutes. IER October 2018