Milfield Readin
Room Trustees, annual re
ril 2022 to 31" March 2023.
rt for the
erfod 1°
Refereft and admlnistratjon detsii&
Charlty Name.
Milfield Reading Roorn
Other names ljwlty Is know by MRR
Re8lster¢d tharlty Number
1092983
addr
Milfield Reading Room
Main Road
Miffield
NE716Fff
N•mes of the Charlty Trustees who mana8e the Charfty
John Willlam Falrbairn.
Chairnian
Jonathan Richard Darlington Treasurer
John Davld Hughes
Secretsry
laln Burn
Allan Colman
Collin Pattem Jeffties
Julle Fairbairn
Njmes and Addre5*s of •Al¥isers (OpUoDal Infwmth)
Community Action Northumberland
Louise Cule (Willage Hall Adviser
Front Street,
Pegswood.
NE616UF
The Charity has no stsff
Strurture governance and management
Descriptlon of the Charfrfs trus&S
Type of Govemlng Donntr.
Order of the Charfty Commission Sealed on the 17th May 2(K12 as amended on the iith May 2019
How th¢ Charfty Is Constltu
Unincorporated Association
The Trustee5 are appointed or reappointed •nnualty at the Annual General Meetlng
Addftlonal govemance IsAws(optlonal)
Membership is open to all resldents of MiSfield and North Northumberland. The trustees oversee the
day to day running of the Reading Room. The Trustees seek the views of members and user groups
in deciding how to run the Charity and what actNttie5 are required.
There are Child Protection, Vulnerable Adults, financial control and safeguarding policles In a¢e
which are revIevd annually.
The Trustees and volunteers receive no remuneration or other beneft
We are considering reviewing the annual appointment of all trustees to reduce the risks of a13ck of
continulty and reviewing the trusts structure forthe fLrture.
Objects and Kbvlties
Summary of the obJectlv•s of the
Charfty set out Inlts 8overnl
l)ocument
l) The object of the Charlty is the provision and maintenance of a Village Hall for the use by the
Inhabltsnts of the area of benefit without distinction of polttlcal, religious or other opinions,
including for use ft>r al meetings. lectures and classes, and bl other forms of recreation and leisure
time ¢xcupation, with the object of irnprovlng the conditions and life forthe inhabltants.
2) The land inventoried in part 3 ofthe schedule of the scheme must be retsined by the committee
for the use for the obSe¢ts of the charity.
Summwy oftho maln 11¥1
undertake for the wbllc benefft
In rekntlon to objects
When planning our activities we keep In mlnd the Charity Commlsslon's guklance on public be
* our trustee meetirvd&
Our rnain actlvltles are providing meetir8 space forcommunity groups to operate at mlnimal cost.
We are workin8 with Ruralus to encourage new groups to start following the Covld 19 closure of
many community groups.
We are explorlng an emergency hub/warm hub forthe communty and run 4 coffee momlng every
week.
The Art Group has become well e5tsblished and the snooker billiards tsbte is now well used.
41dltknMI detalls of obJKUKs and actmues {optI*1 Informatlon)
We are progressing with the final stages of the refurbishment of the exterfor of the Reading Room
The snookerlbilliard table Is now well used, we have estsblished a Small Art aub and have
community coffee morning operatin8 every week. The exterior renovations including a new drain
are well underway. The fencin8 and paving are nearly complete. The Roof repairs are completed.
Much of this year has been tsken up ralsing funds to purchase the Methodist Chapel buildlng thich
we rely on to run the table tennls club and other14rger events Such as the Coronatlon Lunch. We
have now raised the funds thanks to the generosity of varlous donors and trusts and are in the final
Stages of the purchase process. We hope to be able to increase our user 8roups and offeriw on
we have a larger space to enhance the community engagement.
Flnandal revlew
Brlef Statement of the Charws
Polky on reser¥q5
WE AIM TO HOLD 6 MoKfHS RUNN1Tr COST5 AS A RESERVE. The main rlsk to the Charlty Is the
time It has tsken to restart groups and rebulld publlc confidence In meetlng. Our totsl receipt5 were
£117,530 Our expenditure was £4,117. Our current bank bank balance at the end of the year VRS
£141,744 with cash of £497 and aft unbanked cheque of £30. Designated fvnds are as follows..
Church purchase £83,426 Exterior improvements £28,5(Kl 111 club prize fund £979 Table tennls
club £516 leaving £28850 in unrestrfcted funds.
Detslls of Jry funts matsrfalty
In defictt
None.
Further fin•nd•l revlew d•talls Ioptlonal Infornwthnl
Our main source of fvnds has been grants and donations to cover the purchase of the Church
building . The IIXI club has continued to operate its monthly draw. Room hire 15 now recelved for
the coffee mornin& Art Club, Parish Council meetin85 and monthly church seNice. The billiard
snooker table is now very well used on a daily basi& Sl8nificant expenditure has occurred on the
external Improvements thanks to a lottery grant.
Other optlonal Infornon
We are In the final stsge5 of purchaslng the Methodist Chapel to pre5er4e community facllities whlth
would be lost; our current bullding is not large enough to tske them on. Wlth both buildin8s we can
keep the communty sustainable and expand our actlvlties.
Slgned on b&•Kof the
Full name
Posftlon
/fA
iY/713>
||**Charity Name**
**Milfield Reading Room**
|**Charity Name**
**Milfield Reading Room**
|**Charity Name**
**Milfield Reading Room**
|**Charity Name**
**Milfield Reading Room**
|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/04/22|**To**
|||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**
Receipts from Charitable Activities
**4,867**
Government Grants Received
**120**
Other Grants Received
**-**
Bequest
**-**
Other Receipts
**101**
**-**
**-**
**-**
**5,088**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 5,088**
**A3 Payments**
Payments on Charitable Activities
**4,117**
Refurbishment Payments
**-**
Other Payments
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 4,117**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 4,117**
**_Net of receipts/(payments)_ 971**
**A5 Transfers between funds**
**- 424**
**A6 Cash funds last year end**
**28,303**
**_Cash funds this year end_ 28,850**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**111,926**
**516**
**-**
**-**
**-**
**112,442**
**-**
**-**
**-**
**112,442**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**112,442**
**424**
**555**
**113,421**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
||||**-**|**4,867**
**120**
**111,926**
**-**
**617**
**-**
**-**
**-**
**117,530**|**2,356**|
||||**-**||**21,771**|
||||**-**||**288**|
||||**-**||**3,112**|
||||**-**||**500**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**28,027**|
|||||||
||||**-**|**-**
**-**
**-**||
||||**-**||**-**|
||||**-**||**-**|
|||||||
||||**-**|**117,530**|**28,027**|
|||||||
||||**-**|**4,117**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,117**|**1,673**|
||||**-**||**4,568**|
||||**-**||**2,371**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**8,612**|
|||||||
||||**-**|**-**
**-**
**-**||
||||**-**|||
||||**-**||**-**|
|||||||
||||**-**|**4,117**|**8,612**|
|||||||
||||**-**|**113,413**
**-**
**28,858**
**142,271**|**19,415**|
||||**-**||**-**|
||||**-**||**9,443**|
||||**-**||**28,858**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Account
Cash
**Details**
**Details**
**Details**
Reading Room Building
Fixtures and Fittings in Building
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**28,353**
**497**
**-**
**28,850**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
General Fund
General Fund
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**113,421**
**-**
**-**
**113,421**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Milfield Reading Room
On accounts for the year
onded
31" March 2023
Charity no
(If any)
1092983
Set out on pages
report to the trustees on my èxamination of the accoLsnts of the above
charity {'the Trust.) for the year ended
Responsibilitiès and As the ¢harity tfustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {°the Act'i.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 AGt and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below '} in Connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not ac¢ord with the accounting records
Independent
examinerfs statemont
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brack&ts rf they do not apply.
Signed:
Date:
19 January 2024
Name:
Peter Forrester
Rèlevant professional
qualification(sl or body
(if any):
Addrnss:
3 Whitton Park
Milfield
NE716HT
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity a¢¢ounts'. directions and guidance for
examiners).
As rèported in the previous accounting peri¢)d money from cash raising events
was historically casually recorded and this Practi Carried forward for 6 months
into the year ended 31. March 2023. The amounts involved are minor and
since October 2022 a double-entry bookkeeping system has been used.
Give here brlef detalls of
any items that the
examiner wishes to
dlsclose.
The independent Examiner would make the following observations..
1. It would be good practi to record the names of persons handling cash
receipts
2. During the accounting period the Trust decided to purchase the old
Methodist church. The financial risks associated with the transaction did
not appear to be recorded in the Trust's minutes.
IER
October 2018