Registered number.. 04367 Charty number.. 1091986 D•s$ & Di$trict Ctynmunity TransportAssociation Lid UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31ffj312021 Pvepared By: Ehzab¢th Klingaman MA FCA Chartered Accountwt The Old Re¢tory Wodinglon Bury St EOmund5 Suffolk IP28 8RU 4PAFIPB5M• 1311012021 COMPANIES HOUSE A14
l>¥¥ & District Community Trdnsport Assrti#tion Ltd FINANCIAL STATEMENTS FOR THE YEAR ENDED 3110312021 TRUSTEES Brian mauri Riches Eric Allred Bird ichael Kingsl<>n Keith Edgar Weeks REGISTERED OFFICE 40 Fuller Road Harleston Norfolk IP20 9EA COMPANY NUMBER 04365607 CHARITY NUM8ER 1091986 ACCOUNTANTS Elizabeth Klingaman MA FCA Chartered Accountant The Old R¢caory Wortington Bury Sl EdnndS Suff&k IP28 8RU
Olss & District Community Tr•ngPOrt Associatit)n Ltd ACCOUIITS FOR THE YEAR ENDED 31K1312021 CONTENTS Page Report ol the TnJ5tees Independent Ex8minerfs Statement Statement ol Finangal Ao¥ities Balance Sheet 10 Notes lo Ihe Acryjunts 11 to 16 Detailed Statement of Finanaal Actwits 15 page 2
Oiss & Oistrict Ctynmunity Transport Association Ltd FOR THE YEAR ENDEO 31K)3r2021 TRUSTEES. REPORT REVIEW OF THE YEAR Th¢ principal activity of the chanty in thè year ended 31 Marth 2021 Lmder was tl operation of 8 lmunty bus seN¢e. The trusteès of Diss & District Communily TrS[fvrt Association timited have considered and complied with the duty in section 4 of the 2011 Charrties Acl lo have due regard io guidance published by the Charty Ccmnmisyon, induding public benefit 9uidance. We employ six membèrs of stsff of vthom one 15 part time. Our staff are wdl respeoed by ouc passengers for the ¢ariThJ nabjre that they bring to the Lwsines5. The daY-ldaY cyeratthal responsi.1 ofihè busThss was in the hands ofthè Transport Manager. Tom Clarkt. The dial-a-ride service can be usèd by memtets vtho neèd to resèNÈ a trip at 8$1 48 Ir$ in advance. Most trips are to the main areas of population of Diss and Harleston. laking people from thwr villa9es to shcy or for medical apw"ntments. NOlth$landing thes¢ restriGtions, during the year. Ihere were 1.951 i(surneys in Norfolk {induding r¢tum pumeysll2020 7,1211 and $67 journeys in Suffolk12020 2,8541. We tran5POrted 103 patients to Pulham Surgery. We tran$p)rted 135 ¢Jrfferent passengèrs. Owing to the pandemic, our dial-8-re servKe could Th)t operate ftK months arwj OLrtings were organise(I'. w¢ provided tranSplatiOn to GP surgeries and to vaccinatic CentS. We also operate a group-hire sewvKe to enabte local voluntary organisations to use ¢)ur buses to take their members to meetings or on speual oulings by using our own, or volunlew drivers. This servKe. whth provKled 40 irips, ha5 the benefit to Diss & District Community Tfansport A8SOaation Mited of ub"lising soffe of our SLWF4us c4acty ryoss-subsidisin9 our cort dial-a-ride business. Our opefaknon of schjol contracts ts Norfolk Suffcqk cOty Cowds raises fLmds Io subwdis¢ our cue dial-a-ride business by bringing in additional income during the year. Fressingfield parish council gave donalK)nsJgrants of £1W 1£1.650 in 20201. also CeNed the folk)wing grants from County Counci15 during the year.. Norfdk County CtyJnal £30.858 (£30.858 in 2019QOI.' South Norfolk Counal £11.8001£11.8LK) in 20191201. As a result of Ihe pandemia we did not receive datKInS from Bulloth Fair Charity Shop12020 £12.IXJOI During thè year. Biian RKhes Ctinued as Charnan. The Directors and Trusteès ¥e FeaSed that over Ihe year. undertyirmj operations made a b)ss 01 £7,9751£10.524 deficit 20191201. Our passengers and others conlinue io SUPFX)rt w successful New Bu5 btlery. which mad• a surplus dLtring the ye8r of £355 {2020 £401} ACHIEVEMENTS AND PERFORMANCE Operationally Ihe DiA-RidÈ bus Servi has wovided £4.5971£18.617 2019r201 anLI done 9.975 passenger trip5. Total mileag$ 2021 was 31,042. pago 3
Dl$s & District Community Transport Association Ltd FOR THE YEAR ENDEO 31rn312021 TRUSTEES. REPORT PUBLIC BENEFIT STATEMENT The company continues to develop in ord•r lo meet Ihè demands for public transwrt within Ihg Ictal area, whreh 1$ of great public benefit to the inhabitants of the rural communrty in vthich it operates_ STRUCTURE GOVERNANCE AND MANAGEMENT Diss & District Community Transwl AssocialJ"on Limitèd ks a crynpany lirnited by gijarantée under compy numbtr 04365607 18 go¥emed by its Memorandum and Artide5 of Ass0oatn dated 1 February 20J2. It is registered as a charity under the Chaiity Ccffimiswon at the addrtss of 40 Fuler Road. Harleston, Norlolk IP20 YEA under tharity number 1C01986. The charity$ prin¢ip¥l address is 40 Fuller Road. Harfestcn. Norfc4k IP20 9EA. The charity is also kn¢wn in the local area undef the aftemative of Borderhoppa. There are cwrentty 4 twstees each of whom agrees to ccmtribute up to £1 in the event of the charitls windirJ vp. AIMS AND OWEcfivES The company mission statement is Io Pfovide an afftjrdae transFQrt ser¥icE to those WTr, for whaiever rtrason. are wilhout personal transport or unable to use SChedud buses and whD wtyJld benefft by being transported to and from their homes to Ihè faalities they require." The director5, strategic obJ'e¢tive is to rA)rtin a) to meet the needs pn'marity for those who we in need becwse of 89e. ffntal or physul dksability or povety in particular but rKJt to limit this to any local person. bl lo assist the charitsble work of organisat$ aThJ bodies engaged promoting relief ol such persons throLBh thè provlwon of appropriate seNices. APPOINTMENT OF TRUSTEES New trustees are r•cruited invrtation. If the prO[Sed truslee aCceS the invitatK)n, then the new truste8 is appointed by a solution at a meeting of trustees at there is a maioiity of the trustees present. This is formally documented vki a rnemorandum of apwntmant of new trustses under the chariti.es Acl 2011 pwi 18 lsecty.on 3341. RESERVES POLICY The trustees have reviewed the reserves polri ant1 consKJer rt pwdenl to keep suffic*nl reserves. rh)t invested in tangible assets and unrestrided funds, to enable the charity to meet ts basic ¢ommrtments for six months. This lIcY will be reviewed annualty. In 2019. 6 monlhs. costs would te £80.CiIO. However. OLff re5eives ryxne lo £115.659. These excess fun(Js can be Ihoughl of as thg sidual value of our fleet of buses, whith are not shcwn as fixed assets. also ty lo keep £25,IXIO in the Bus Club lor emergency piqcement of bLtses. page 4
Diss 8 Distrirt ¢t)mmunity Trnftsport Associaiion Ltd FOR ThE YEAR ENDEO 3110312021 TRUSTEES. REPORT RISK MANAGEMENT The truslees have conducted a VIeW of the major risks to whieh the company would be exposed and system$ arè being implernerrted to mitigate Ihose risks vknerg w)ssikAe. Tl risks and syslerrts will be regularfy reviewed. STATEMENT OF DIRECTORS RESPONSIBiunes The charty directors Iwho are also trusteès) are resp1 for preparing a twstees. annual report #nd finanaal st8tÈments in 8c£ordance with applicats4e law and United Kingdom Acrxwntir#J Standards (United Kingdom Generally Accepted Accounting Praclicel. Company law requires the directors to prepare financial statements for each financial year which gNe a true and fair view of Ihe stste of allairs of the company as at the end of ihe financial year aftd of the ino)me and eX"jre of the company for the period. In preparing those financial statemènts the dwe(#or5 are fequiTed to:_ seled sutlable accounirng polioes and theft appPy them coftsth7tty.' observe methods of prinaples in the Charities Siatemenl of Recomrrended Prartiix Accounling and Reporting by Charities preparing their accounts in accordance wrth the Financaal Reporting Standafd alcable in the UK and Repubjic Of Irtrland IFRS 102) issued on 16 July 2014 and with The Finawal Reportin9 Standard applicab in t Unrted Kingdom and Rewblic of Iland IFRS 1021. and with thè Charities Ad 2011. make judgements and estsmale5 that are reaSonae aTh1 Fxudenl., cornply wth appli¢aW? aceounting standards subjecl to any material departu9 disdosed and explained in the financial 51atements,' Pfepare the financial slatements on Ihe goiTh3 basis lesS it is w)appropiiate to presum8 that c(npany will continue in business. The directors are re5pon&ble for maintaiThThJ proper a¢£Lnti)g records which dis¢lose with reasonable ac£uracy at any time the financial pOsiOn ol the company and to enable them to ensure that the financial statements comply with the clP8n1es Act 2006. the Charrties Act 2006 lespeually the duty under seclion 4 of ihe 2011 Charities Acl to have due regard lo the guidance publistrd by the Charily Commissioners. indudin9 public benefrt gUKlae) and the Charrty IAc£ounts and Reports) Regulats'tsns 2008. They are esponsible fot Safeguarding the assels of Ihè wipany and hence for taking reasonable steps for the preventlon and delecb'on of fraud and other irregularitigs. INDEPENDENT EXAMINER EIRabeth Klingaman MA FCA was appoinw independent examirer lo Ihe chanty and a resolution woposing her re8ppoinlment will be put to Annual General Meeting. The repcrt was piepared in %dance wrth the spery provtsy)s wiihin Pwt 15 ofthe Companies Act 2C(6. This report was approved ty the Board of Trustees on 12110r2021
Dlss & Dtstrict Community Transport As#oei#tion Ltd FOR THE YEAR ENDED 3110312021 TRUSTEES. REPORT Brian maur Riche$ Tiustee page 6
Dis$ & District Community TransportA$slatIon Ltd INDEPENDENT EXAAIINEifs STATEMENT FOR THE YEAR ENDEO 3110312021 INDEPENDENT EXAAIJNER'S REPORT TO THE TRUSTEES OF DISS & DISTRICT COMMUNITY TRANSPORT ASSOCIATION LTD I re on the accounts of Ihe company for the year ended 31n3r2021 . RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The trustees (who are also the direct¢xs of the coryjany for the pwposes of company law} are responSie for the preparalion gf the account$. The trustees consider thal an audrt is not required foi this year 5eclion 14412> of the Chari¢Es Act 2011 (the 2011 Act) and that an independent examinatth Is rded. The chaws gross income exceeded £250,0 and l am qUaIrf to undertake the examination by being a qualified member of Institute ol Chartered Accountants in England and Wales . Having Sa'$fied mysem that the charity is not subj.ed an •Jdrt under company law arKI is eligible for indèpendent èxamination, it is my respSibIlitY to.. - examine the accounts under sedKM 145 ofthe 2011 A(". - follow Ihè procadures laid down in the genèral Direthons gNen by Chkn Commission under seCtn 14515llbl of the 2071 Act.. and - stal? wtplher parb'cular matters have come to my attention. BASIS OF INDEPENDENT EXAMINERS STATEMENT ly examinatitin was carried out in accordanc• wrth general oired1$ gNen by the Chaiity Commission. An eXamInab indudes a review of th• accounling records kept by the charity and a o)mp3rison of the aCUnIS presenied with t1? records. It 8150 includes consideration of any unusual items or disdosures in the awjunts, and seeking explanalions from you as trustees concerniThJ any such matters. The procedures undertaken ¢Jo wt PTovkle all the evidence that would be required in an audit. and consequenlty no opinion is givèn as to whether the accourts present a "Irue and fair vi* aThl the report is limited to those matters set out in the statement below.
Diss & Di5tri¢t Cornrnunity Tr4nsport Association Ltd INDEPENOENT EXAMINER'S STATEMENT FOR THE YEAR ENDED 31m312021 INDEPENDENT EXAMINERS STATEMENT In connection with my examination, no matter has to my attention.. {11 which gNes me reasonaNe cause to believe that in any material resFect the requiremenis". - lo kèep accounting records in &cordance wrth Se 386 ofthe Compan5 Act 2rTh. and lo prepare accounts which accord with the accounting records. cOMY wrth the accounting requirements of 5eclion 396 of the Companies Act 2006 and wilh the mtth¢)ds and prAeS of the Statement of Rec4JnwneThJed Pra(lice.' Accountsng and RepOrtIr by Charities have not been mel. or 121 to which. in my opinion, attentp)n shc¥Jld b• Lawn in order to enat48 a prer undwstanding of the acrDunts to reached 08te'. 121101221 Elizateth Klingaman K4A FCA Chartered Ar£ountant The Old Rectory Worfington Bury Sl Edmunds Suffolk IP28 BRU e8
Diss & District Cornmunity Transport As¥oeiation Ltd Statem•nt of Finala1 Activities for the y•aT end•d 3110312021 2021 2020 Unrestricted Rèstrict funds funds Total Total Income Income frorn generated funds tlonations and legacies Income from Investments Income from charitable 8divities Total Income and endo¥rn•nts Expen Costs ol generating funds Expendbture on Raised funds Expenditure on Charilable adiwtses Totsl Expen¥•s Net gains on investments Nèt Inc4)me 71.783 49 70,749 142.581 619 72,402 67,831 49 384 70.749 110,510 619 143.200 172,725 422 1,625 150.819 181,624 264 151.241 783.249 150,819 150.977 18.3961 355 18,041) (70.524) Galnslll0sseg1 on revaluation of fix•d assests Net movement bn fvnds: Net income lor the year Total funds brought lorward N•t funds carried fopward 18,3961 119,508 111.112 355 18.0411 (10,524) 7,71S 127.223 137. 747 .070 119,182 127.223 This statement of financial adi¥ities indudes all 9ans and losse5 recc¥Jni8ed n Ihe year. All income and expendilure derive from continuing activities page 9
Dkn a District C¢)mmunity Transport Assoclation Ltd BALANCE SHEEf AT 311f1312021 2021 2020 FIXED ASSETS Tangiblè assèts CURRENT ASSETS Deblor5 larnounts fallsng due wrfhin one year) Cash al bank and in hand 14.395 109.021 123.416 4.234 12,607 121,396 134,003 6, 780 CREDITORS: Amounts lallln9 due wthin one y•ar NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT UABILITIES 119.182 119.182 127,223 127.223 CAPITAL AND RESERVES Unrèstricted funds General luThJ ' Restricted fvnds 111,J12 8,070 119,182 119.508 7,71S 127.223 For the year endin9 31103r2021 the company was enlilled to exwnption undw seclion 477 of the CompaTh¥5 Act 20[ relating to small companies. The members have not required the wanY lo r)btain an auth'l in ac£ordance with seth.on 476 of1he Companies Act 2tK)6. The directors acknowledge their resp¢Msitslrtie5 Djmplying wth the requirements ol the Act respecl to accounting rewds and the preparation of accounls. These 8¢eounts have been ppared in accothce wth Ihe pYLwisions aOKaiAe to Companies SU.e to the small companies regime. Approved by the board of trust••s on 1211012021 and $ign•d on their behalf by Brian Maurice Riches Trustee page 10
Diss & Oistrict Community Tran$portA$sociation Ltd NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 3110312021 1. ACCOUNTING POUCIES la. Ba¥1$ 01 AccountSng The ac£ounls have been prepared under the historical cost C¢VentI. The aUnts have been prepared in rartt wrth FRS102- The Fin1 RepwbrJ strard applicable in the UK and Republic of Ireland and the Companies Ad 2CIX and the requirements of Ihe Ststem¢nt of Recommended P11¢e, Accounting and ReportiThJ by Chaiibgs. Ib. Ineoming Res<r¢ All incorning resources are Irlded on Ihe Statemerf of Finwcial Aclivrties when the charity is legally tntitled to the icorne and the amount Can be quantiffied wrth reasonab accura¢y. 1¢. Resources Expended Expènditur is accounted for on an accruals basis and has been classified under hèadings that gate all cost lated to thtr catègory. Where cosls cannot be dwectty attribuied to partKLtsr tlw have Len aHocoted to >th"vrties on a basis consistent with the use of SOurCes. 1d. Allocation And Apportionment ot Costs All cJ)st5 relote 19 the sti)gle acttwty ofthe eharrtth company and are recognised 8CLixthn9ty. le. Fund Accounting Unrestricted funds can be used in accordce with Ihe charite objectives at the dtscretKm ofthe trustees. Restricled funds lY be used for partKular restricted purposes wiih"n the obpcts of Ihe thwty. Restridions arise when speafied by the donor or when funds arè raised for particJJlar reslricied pUrSe$. Desonatèd funds we fuThJs 8el asth by thè trustees of unrostrKaed general lunds for the srrtuficfutufe purposes or projects. If. Cash Flw Stst•mgnt The Company is exempl from indudiThJ a statemerf of s Ilc¥s in its xounts in acc4)rdants wrth Finwcial Repothng Standard lor Smaller Entrties leffective January 20151. 19. Depreciation Depreaaticxi has been at the following rates ifb wder to vnite off the assets 0r thew estimated uselul lives. page 11
Diss & District Community Transport Association Ltd 1h. Pènsion Costs The ci)mpany 0rateS a defined contribul)n pnsion schemè. The pension tharge represenls the anKwnts payA? by Ih? company to the lund in respÈd of the year. li. Turnov•r Turnover represents Ihe invoiced value crfgc)ds arKI ser¥Ke$ suppled by the ¢y)ranY. r*t of value •Jded tax arKf trade discounts. 2. PENSION CONTRIBUTIONS 2021 2020 Pènsi ¢onIrjJtions 7,789 1. 789 1,999 3. TANGIBLE FIXED ASSETS Commereial Vehi¢le¥ Equipment Total Cost At 01104r2020 At 3110312021 Dèpreciation At 01104r2020 At 3110312021 Net Book Amounts At 3110312021 147.771 147.771 5.685 5,685 153,456 153,456 147.771 147,771 5.685 5,685 153.456 153.456 4. DEBTORS 2021 2020 Amoun15 falling due within one yew.. Trade debtors VAT Olher debtors 1D,729 1.727 1.939 14,395 8, 131 2,536 1,940 12,607 page 12
Diss & District Community Tran$[ Association Ltd S. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 2020 Tradè creditors Taxation and sw81 securily Other creditors 3,582 3.947 1,416 1,417 6. 780 652 4.234 6. LIMITED B Y GUARANTEE The company is lirnrted by guarantee and does not have a share capital. Each member gves a 9uarantee lo cxMtribute a sum rK)t exceeding £1, lo thè company should rt wound up Al 3110312021 there 3 members. 7. UNRESTRICTED FUNDS Brgught Incoming Outgoing Transf•rs Carri•d fonyard General nd 119.508 119,508 142,578 142.578 150.974} 1150,9741 111,112 111,112 . RESTRICTED FUNDS Brought Incoming Outgolng Transfer9 fowwawd resources Carried forward Bus ¢ltJb 7.715 7,715 619 12641 8.070 8,070 819 Lottery Fund Big Lottery Fund Suffolk Innovation Grant Suff(Ik Innovation Grant 8us Club Bus Club page 13
Oiss & District Communlty Transport Association Ltd 9. COMMERCIAL FLEET Registration Make and m¢xJel Number of seats Date purchased Cost LK57 CYG Iveco Daily Peugeot Partr 1S June 2017 10000 SF09 HYP July 2018 10000 YN10 GWJ 16 December 2013 January 2016 22000 SF10 NRE Crafter Ivecr) Daity Mercedes SpTrnter Mercede5 Spnnter 15 20000 GN10 FXD 15 June 2017 150(KJ AY14 CVR February 2014 February 2014 17 52578 AY14 CVS 17 52578 page 14
DIS & District Community Transport Assocl¥tion Ltd for the year ended 3110312021 2021 2020 Incoming r•ource¥ Incomlng rewurces from generdt•d fvnd# Grants Norfolk County CourKil Parish Counryl South Norfolk District Council JRS Grants 30.858 1CQ 11,8CY) 28,732 30.858 1,650 11,800 71,4 44.308 Donation¥ Membership fees Bus Club Donab"ofts Memb•fs th)nations 279 619 3,217 1,025 12.000 1,281 14 912 17,523 72,402 61,831 Invéstmenl Income Interest Income 49 49 49 384 Incoming resourcts from eharitsble activiti Farès BSOG County CounLyI contracts 4,23 36, 793 4,083 69.634 65.826 70,749 110,510 70,749 143.200 110,510 172. 725 ptye 15
Diss & District Community Tr¥nsportAssociation Ltd Expenses lorthe yèar endÈd 3110312021 2021 2020 Exp•nsoS Costs of generating fund5 Costs Of Generating Vgluntsry Income Bus Club ¢tssts Purchases 621 1,004 1,625 158 422 422 1,625 Charilablt Activities Community Tran¥portation Phone, P¢st & Ststionery Unrforrns and safety ts¢$ Repairs and renewals Professronal fees Busses running costs Travelling Marketing and Publi¢ity Training Groun(frworks for parkir@ Office furniture purchase(I Cost of oulings Rates InsurarKe Heat and Iht Rent Cleaning Repairs and renewals General wages NIC employer Iwages and salaries) Pension contribLStions Miscellarwus motor expense5 Sundry expenses 2,874 325 148 297 54,723 1,077 1,165 26 3,570 1.269 3,016 15Q 607 124 8. 700 343 400 96.469 3. 153 1, 789 10.876 19,03S 195 129 172 104.058 3.054 281 28 179,584 148,183 Governance Costs AccJ)untancy 2.636 2,636 2,040 2,040 151,241 183,249 page 16