Lrttlg Aston Wage Hall Report of the Truste8s forthe Year Ended 31 December 2023 THE LITTLE ASTON VILLAGE HALL Little Aston Lane. Little Aston, Sutton Coldfield. B74 3UF Registered Charity Number: 1091921 Report for the Trustees and Unaudited Financial Statements For the Year Ended 31 December 2023 Page 1 of9
Little Aston Vlllage Hall Report ofth8 Tru5tee5 for the Year Ended 31 December 2023 The Financial Statements for the year ended 31 December 2023 Table of Contents REFERENCE AND ADMINISTRATIVE DETAILS............................................................. 1.1. Registered Charity Number- 1091921........-.-........ ........ 1.2. Objectives and Activities.................................. ............. 1.3. Review of Charitable Activities in 2023 ...........-........... 1.4. Public Benefft.................................................................. FINANCIAL REVIEW........................ . Reserves Policy............................................. ........ .. 2.2. Trustees Responsibilty Statement................................... ..... INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LirrLE ASTON VILLAGE HALL..................................................... Respectwe responsibilities of tnjstees and examiner... 3.2. Basis of the independent examinerfs report ... 3.3. Independent examinerfs statement . ......... 4. STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2023 ......... BALANCE SHEET 31 DECEMBER 2023........ NOTES TO THE FINANCIAL STATEMENTS forthe Year Ended 31 Dernber 2023...... 6.1. ACCOUNTING POLICIES.................... 6.1.1. Accounting convention............................................................................................... 6.1.2. Incoming resources........ .... .... .. 6.1.3. Resources eXpendI........................................... ..................................................... 6.1.4. Taxation........................................................... -..... ...-...... ... ..... . . . ....................... 6.1.5. Fund Accounting........................................ ................... 6.2. TRUSTEES. REMUNERATIONAND BENEFITS....................................................... 6.3. MOVEMENT IN FUNDS....... ................................................................................... Page2of9
Lftts Aston Vlllagè Hall Report ofthe Tte9$ forthe Yeor Ended 31 Decembw 2023 LITTLE ASTON VILLAGE HALL Re rt of the Ttee$ for the Year Ended 31 December 2023 The trustees present their report with the financial ststements of the charity for the year ended 31st December 2023. The trustees have adopted the pvisIOnS of the Statement of Recommended Practi (SORP) 'Accounting and Reporting by Charities, (effecAive 1 * January 2019). 1. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charlty Number - 1091921 Address.. Litue Aston Lane, Little Aston. Sutton Coldfield, B74 3UF TnvJtees during the Reporting Period: Re rentin Little Aston Lane Elected Elected Elected Elected- resigned 21$1 September 2023 St Peterfs Church Little Aston Bowls Club- resigned 19° October 2023 Little Aston Bowls Club - appointed 19th October 2023 Little Aston Table Tennis Club Little Aston Tertnis Club - Resigned 1 November 2023 Little Aston Tennis Club - Appointed 17th November 2023 Ltltle Aston Pre-school Aikido Tai Ch Co-opted - appointed 30th March 2023 Role Chainnan Treasurer Booking Secretary Dr R G Paxton r G Clement Mrs E Paxton Mrs L Wrack Mrs S Vlynn Mrs M Pye Mrs P HeartlarKI Mr R Walker Mr P Jackson Mr S King Mr P Sutton Mrs S Bradbury Mrs J Cassel Mr N Rankine Mr N Rajput The Trustees a appointed in accordano with the Constitution of the Charity and consist of up to four elected members. elected at an Annual General Meeting and who may seNe for up to three years prior to reeledion or replament., plus representatives from Shenstone Parish Council (the Custodian Trustee), from St. Peterfs Church, from the principal regular users and from the immediate neighl)ours; and not more than three co-opted rnernbers. Independent Examlner. Shacklefords Chartered Accountsnts 6A Little Aston Lane Little Aston Sutton Coklfiekl B74 3UF Objectives and Activities The provision of a village iY)mmunty hall for the use of the persons residing in the Electoral and Parochial Parish of Little Aston and the surrounding area without distinction of sex, sexual orientation, age, disabilty, nationalty. race, lIgiouS or other opinions. including use of the property for meetings, lectures and dasses or other forn of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of lrfe for the said persons. P4go3ofg
Ldtk Aston Vlllage Hall Report oftho Trustee5 for tts Year Ended 31 December 2023 Revlew of Charitable Actmtles in 2023 Over the cx)urse of the year the trend that was seen during the prevTOUS year of declining numbers within some of the regular users appears to have steadied and in many cases membetship numbers are increasing. In additA?n, the Hall has been able to welcome some new regular users, including regular tuitR)n classes for under elevens and mock examination sessions, also for under elevens. We are also pleased to report that the surge that we saw during 2021 in the number of occasional bookings has continued, especialty for children's parties. These additional bookings are creating a substantial increase in the income to the Hall. Elisabeth Paxton, the Booking Secretary, cnntinues to do a wonderful job managing the bookings and showing prospective hirers around the Hall. Unfortunately, she Is having to tum away an increasing number of enquiries from potential regular and occasional users because all the suitable slots within the Booking Diary are already being used by others. The proposed onversion of the loft Spa above the Committee Room and the Kitchen into an Additional Room is urgently needed. Out of the seven (x)ntractors who were originally approached for quotations for the proposed Additional Room, onty Iwo responded. Their priS were very high, so high in fact that they exceeded the maximum proiect cost criteria for of the grant SoUrS from whom, it was hoped. a large proportion of the necessary funding woukl be forthcoming. However, Support staffordshire kindty suggegted another contractor and they came back with a much more sensible pri. We have Sin worked with this cOntr to identify sufficient cost reductions for the propct to meet the lowest of the pJect cost criteria for the available gnt SoUrs. These cost reductions have not affected either the size or the quality of what is proposed. Understandabty. most of the potential sources of grant assistance appear to be focussed on supporting projects that are aimed at relieving issues associated with the cost of living crisis. This has resulted in many of the grant applications being rejected, ClUdIng appltcation to the Platinum Jubilee Village Hall Fund. Shenstone Partsh Council has provided a £5.000 grant and the Enovert Community Trust has promised £30.000. So far, we have secured just over half of what will be required, and we are hopefvl that by the end of the summer this year, sufficient funds will have been secured for the project to go ahead in fvll. The Tennis Club has continued to develop and is enjoying the beneffts of all year round play and coaching on their all-weather 'clay' courts. Unfortunately, the cA)urts do require regular watering, especially during hot and dry wiods. on the Additional Room Project is complete, it is proposed that a rainwater harvesting scheme will be implemented for supplying water to the watering systems for the Bowling Green and the Tennis Courts. As aays, the Bowling Green and its surrounds a a credit to the Club and the Green has been well used throughout the Bowling Season. Both the Bowls Club and the Tennis Club are keen to welcome new members. Other than for the normal day to day routine maintenance. no major maintenance activities have been required during the year and this has enabled the Hall to put more money aside for the Additional Room Project. During the year the representatives on the Management Committee from the Bowls Club and the Tennis Club resigned and have bn replaced by new representatives. Also, Sarah Vkynn, an elected member of the Committee, resigned. The Management Committee would like to record Its grateful thanks to the* former Committee members for their se1 and commitment to the Committee and would like to welcome the p[alnent representatives. It is hoped that a replacement for Sarah will be appointed at the AGM. The fact that the Hall is in a sound physical and financial position is down to the commitment of the Committee members and in particular to the efft)rts of the Booking Secretary and the Treasurer. The Hall and its users have benefftted greatly from their efforts. Page4ofg
L11t Aston Vllage Hall Report ofthe Truslees for the Year Ended 31 De¢ember 2023 1.4. Publlc Benefft The facilttres at the Village Hall are available to everyone with the aim of providing a benefit to the local communty. 2. FINANCIAL REVIEW Reserves Pollcy The Village Hall cA)ntrols its expenditure to ensure that its financial obligations are covered by its income stream. ActNrties and improvements only take place if they are financially sound. The policy is to kp approximately £1 0,000 in reseNe to Lyjver contingencies. Trustees Responsibility Statement The Trustees are responsible for PTeparing the Report of the Twstees and the Financial Statements in accordan with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law appIlble to charities in England and Wales, the Charities A 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed require the twstees to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the tharity, of the incoming reSoUrS and the application of resources, including the InMe and expenditure, of the charity for that period. In preparing those financial statements, the tmstees are required to: Select suitable accounting policies and then apply them consistentty. Observe the methods and principles in the Charity SORP. Make judgements and estimates that are anable and pwdent.I Prepare the financial statements on the going cfjncem basis unless it is inappropriate to presume that the chaiity will continue in business. The ttustees are respOnsle for kpIng proper accounting CordS which disclose with reasonable accuracy at any time the financial positK*n of the charity and to enable them to ensure that the financial statements compty wtth the Chaiities Act 2011, The Charity (Accounts and Reports) Regulations 2008 and the provisK>ns of the trust deed. They are also sponsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and dete(Xion of fraud and other igularitIeS. On half of the Management Committee: Trustee ..... Date OP February 2024 Page5of9
LI1 A8lon Vllage Hall Report of Iho Trustegs for the Yoar Ended 31 DeGember 2023 3. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LITTLE ASTON VILLAGE HALL I report on the aco)unts for the year ended 31 December 2023 set out on pages seven to nine. Respective responslbllltles of trustees and examiner The charivs trustees are responsible for the preparation of the accounts. The challS trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. It is my responsibilty to: Examine the accounts under Section 145 of the 2011 Ac To follow the prOdureS laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 hct): and To state whether particular matters have come to my attention. Ba51s of the independent examinerfs report My examination was carried out in accordance with the General Directions given by t Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or d1sd0suS in the accounts and seeking explanations from you as trustees (nming any such matters. The procedures undertaken do not provide all the evKlence thal would be required in an audtt and consequently no opinion is gNen as to whether the accounts present a %rue and fair view, and the pOrt is limited to those matters set out in the statements below. Independent examinerfs statement In connection wtth my examination, no matter haè come to my attention: 1) Vrfhich gives me reasonable cause to believe that, in any [[terIal respect, the requirements: To keep aCCurrtlng records in accordance with Section 130 of the 2011 Act; and To prepare accounts vthich accord with the ac(x)unting COrdS and to compty with the accounts'ng requirements of the 2011 Act. have not been met" or 2) To whith, in my opinion, attention should be drawn n order to enable a proper understanding of the accounts to be reached. Signature . Date or February 2024 T D Shackleford FCA Shacklefords Chartered Acrx)untants 6A Little Aston Lane Little Aston Sutton Coldfield 874 3UF Page6of9
Llib Asion Vlllage Hall Report ofthe Trustees for the Year Ended 31 DgGember 2023 4. STATEMENT OF FINANCIAL ACTIVITIES ft>r the Year Ended 31 December 2023 Totsl Funds 2023 TotalFunds 2022 Incomin8 Resources Hall Grounds & Car Park Hi Regular Users Occa5ion31 Users Shenstone Parish Council Rates Refund Shenstone Parish Council Insurance Refund Donations Grants {Unrestricted) 33,135.70 7,514.LKI 179.20 1.232.68 23,127.00 9,165.00 414.72 1,168.49 502.86 2.667.00 Totsl Incomin8 Resour$ 42,061.58 37,045.07 Resources Expended Heating & Lightlng Water & Sewage Rates 2.361.00 1,286.50 179.20 1.232.68 7,399.94 870.00 841.77 500.00 200.00 34.99 3.453.60 74.80 710.(K) 3,338.00 3,202.IX) 414.72 1,168.49 5,97&77 2,880.00 9,069.14 470.00 Insurance Garetaker & Cleaning Grounds & Tree Maintenan Repairs & Renewals Refuse Disposal Service contracts & equipment replacement Postage, Printing & Stationery New Room Project {designs and fees) Bank Charges Miscellaneous including membership fees . 7,1.20 332.28 105.00 Total Resources Expended 19,144.48 34,056.60 Net Incomlng / Ioirtgolftg) Resources 22,917.10 2,988.47 RECONCIWATION OF FUNDS Total Funfls Br4wght Forward 49,588.33 46,599.86 Total Funds Carrfed Fotward 72,505.43 49,588.33 P•Je7of9
LILt Aston Wllage Hall Report of tho Trustees fly the Year Endod 31 Dgcernber 2023 5. BALANCE SHEEf 31 DECEMBER 2023 Totsl Funds 2023 Total Funds 2022 CURRENT ASSETS Sundry Debtors 13,414.81 4,831.62 Cash at Bank 71,285.62 44.776.71 Total 84,7(K).43 49,608.33 CREDITORS Amounts falling due wlthin one year Grants for New Room Project Sundry Creditors {io,000.00) {2,195.00) (20.1> NEfcuRRENT ASSETS 72.505.43 49,588.33 FUNDS Unrestrrcted funds Restrlcted Funds TOTAL FUNDS 72.505.43 0.00 72,505.43 49,588.33 49.588.33 The financial statements were approved by the Board of Trustees on .. and were signed on its behaff by.. 2024 Page8ofg
Littb Aston Vilage Hall Report of the Trustees for the Ye8r Ended 31 Do¢embgr 2023 6. NOTES TO THE FINANCIAL STATEMEKfs for the Year Ended 31 December 2023 ACCOUNTING POLICIES 6.1.1. Accountlng conventlon The financial statements have been prepared under the historical cost convention and in accordan with the Financial Reporting Standard 102, the Charities Act 2011 and the tequiremenls of the Ststement of Rernrnended PractKe, Accounting and Reporting by CharlS (effective 1" January 2019). 6.1.2. Incomlng resou All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable acraCY. 6.1.3. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Vthere costs cannot be directty attributed to particular headings they have been allocated to activities on a basis o)nsistent with the use of resources. Grants offered subieLI to conditions which have not been met at the year end. date are noted as a commitment but not accrued as expenditure. 6.1.4. Taxatlon The charity is exempt from tax on its charitable activitses. 6.1.5. Fund Accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Irustees. TRUSTEES. REMUNERATION AND BENEFrrs There were no trustees, remuneration, expenses or other benefits paid during the year ended 31 December 2023 or during the year ended 31 Dernber 2022. MOVEMENT IN FUNDS Unrestricted Funds Restricted Funds Atljan 2023 Net Movement in Funds At 31 Dec 2023 At ljan 2023 Net Movement in Funds At 31 Dec 2023 49,588.33 22,917.10 72,505.43 Pagegof9