Lrttlg Aston Wage Hall
Report of the Truste8s forthe Year Ended 31 December 2023
THE LITTLE ASTON VILLAGE HALL
Little Aston Lane. Little Aston, Sutton Coldfield. B74 3UF
Registered Charity Number: 1091921
Report for the Trustees and Unaudited Financial Statements
For the Year Ended 31 December 2023
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Little Aston Vlllage Hall
Report ofth8 Tru5tee5 for the Year Ended 31 December 2023
The Financial Statements for the year ended 31 December 2023
Table of Contents
REFERENCE AND ADMINISTRATIVE DETAILS.............................................................
1.1. Registered Charity Number- 1091921........-.-........ ........
1.2. Objectives and Activities.................................. .............
1.3. Review of Charitable Activities in 2023 ...........-...........
1.4. Public Benefft..................................................................
FINANCIAL REVIEW........................ .
Reserves Policy............................................. ........ ..
2.2. Trustees Responsibilty Statement................................... .....
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LirrLE ASTON
VILLAGE HALL.....................................................
Respectwe responsibilities of tnjstees and examiner...
3.2. Basis of the independent examinerfs report ...
3.3. Independent examinerfs statement . .........
4. STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2023 .........
BALANCE SHEET 31 DECEMBER 2023........
NOTES TO THE FINANCIAL STATEMENTS forthe Year Ended 31 De￿rnber 2023......
6.1. ACCOUNTING POLICIES....................
6.1.1. Accounting convention...............................................................................................
6.1.2. Incoming resources........ .... .... ..
6.1.3. Resources eXpend￿I........................................... .....................................................
6.1.4. Taxation........................................................... -..... ...-...... ... ..... . . . .......................
6.1.5. Fund Accounting........................................ ...................
6.2. TRUSTEES. REMUNERATIONAND BENEFITS.......................................................
6.3. MOVEMENT IN FUNDS....... ...................................................................................
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Lftts Aston Vlllagè Hall
Report ofthe T￿te9$ forthe Yeor Ended 31 Decembw 2023
LITTLE ASTON VILLAGE HALL
Re
rt of the T￿￿tee$ for the Year Ended 31 December 2023
The trustees present their report with the financial ststements of the charity for the year ended
31st December 2023. The trustees have adopted the p￿visIOnS of the Statement of
Recommended Practi￿ (SORP) 'Accounting and Reporting by Charities, (effecAive 1 * January
2019).
1. REFERENCE AND ADMINISTRATIVE DETAILS
Reglstered Charlty Number - 1091921
Address..
Litue Aston Lane, Little Aston. Sutton Coldfield, B74 3UF
TnvJtees during the Reporting Period:
Re
re￿ntin
Little Aston Lane
Elected
Elected
Elected
Elected- resigned 21$1 September 2023
St Peterfs Church
Little Aston Bowls Club- resigned 19° October 2023
Little Aston Bowls Club - appointed 19th October 2023
Little Aston Table Tennis Club
Little Aston Tertnis Club - Resigned 1￿ November 2023
Little Aston Tennis Club - Appointed 17th November 2023
Ltltle Aston Pre-school
Aikido
Tai Ch
Co-opted - appointed 30th March 2023
Role
Chainnan
Treasurer
Booking Secretary
Dr R G Paxton
r G Clement
Mrs E Paxton
Mrs L Wrack
Mrs S Vlynn
Mrs M Pye
Mrs P HeartlarKI
Mr R Walker
Mr P Jackson
Mr S King
Mr P Sutton
Mrs S Bradbury
Mrs J Cassel
Mr N Rankine
Mr N Rajput
The Trustees a￿ appointed in accordano with the Constitution of the Charity and consist of
up to four elected members. elected at an Annual General Meeting and who may seNe for up
to three years prior to reeledion or repla￿ment., plus representatives from Shenstone Parish
Council (the Custodian Trustee), from St. Peterfs Church, from the principal regular users and
from the immediate neighl)ours; and not more than three co-opted rnernbers.
Independent Examlner.
Shacklefords Chartered Accountsnts
6A Little Aston Lane
Little Aston
Sutton Coklfiekl
B74 3UF
Objectives and Activities
The provision of a village iY)mmunty hall for the use of the persons residing in the Electoral
and Parochial Parish of Little Aston and the surrounding area without distinction of sex, sexual
orientation, age, disabilty, nationalty. race, ￿lIgiouS or other opinions. including use of the
property for meetings, lectures and dasses or other forn￿ of recreation and leisure time
occupation in the interests of social welfare and with the object of improving the conditions of
lrfe for the said persons.
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Ldtk Aston Vlllage Hall
Report oftho Trustee5 for tts Year Ended 31 December 2023
Revlew of Charitable Actmtles in 2023
Over the cx)urse of the year the trend that was seen during the prevTOUS year of declining
numbers within some of the regular users appears to have steadied and in many cases
membetship numbers are increasing. In additA?n, the Hall has been able to welcome some
new regular users, including regular tuitR)n classes for under elevens and mock examination
sessions, also for under elevens. We are also pleased to report that the surge that we saw
during 2021 in the number of occasional bookings has continued, especialty for children's
parties. These additional bookings are creating a substantial increase in the income to the
Hall. Elisabeth Paxton, the Booking Secretary, cnntinues to do a wonderful job managing the
bookings and showing prospective hirers around the Hall. Unfortunately, she Is having to tum
away an increasing number of enquiries from potential regular and occasional users because
all the suitable slots within the Booking Diary are already being used by others. The proposed
onversion of the loft Spa￿ above the Committee Room and the Kitchen into an Additional
Room is urgently needed.
Out of the seven (x)ntractors who were originally approached for quotations for the proposed
Additional Room, onty Iwo responded. Their pri￿S were very high, so high in fact that they
exceeded the maximum proiect cost criteria for of the grant SoUr￿S from whom, it was
hoped. a large proportion of the necessary funding woukl be forthcoming. However, Support
staffordshire kindty suggegted another contractor and they came back with a much more
sensible pri￿. We have Sin￿ worked with this cOnt￿r to identify sufficient cost reductions
for the propct to meet the lowest of the p￿Ject cost criteria for the available g￿nt SoUr￿s.
These cost reductions have not affected either the size or the quality of what is proposed.
Understandabty. most of the potential sources of grant assistance appear to be focussed on
supporting projects that are aimed at relieving issues associated with the cost of living crisis.
This has resulted in many of the grant applications being rejected, ￿ClUdIng appltcation to
the Platinum Jubilee Village Hall Fund. Shenstone Partsh Council has provided a £5.000
grant and the Enovert Community Trust has promised £30.000. So far, we have secured just
over half of what will be required, and we are hopefvl that by the end of the summer this year,
sufficient funds will have been secured for the project to go ahead in fvll.
The Tennis Club has continued to develop and is enjoying the beneffts of all year round play
and coaching on their all-weather 'clay' courts. Unfortunately, the cA)urts do require regular
watering, especially during hot and dry wiods. on￿ the Additional Room Project is
complete, it is proposed that a rainwater harvesting scheme will be implemented for supplying
water to the watering systems for the Bowling Green and the Tennis Courts.
As a￿ays, the Bowling Green and its surrounds a￿ a credit to the Club and the Green has
been well used throughout the Bowling Season. Both the Bowls Club and the Tennis Club are
keen to welcome new members.
Other than for the normal day to day routine maintenance. no major maintenance activities
have been required during the year and this has enabled the Hall to put more money aside for
the Additional Room Project.
During the year the representatives on the Management Committee from the Bowls Club and
the Tennis Club resigned and have b￿n replaced by new representatives. Also, Sarah Vkynn,
an elected member of the Committee, resigned. The Management Committee would like to
record Its grateful thanks to the* former Committee members for their se￿1￿ and
commitment to the Committee and would like to welcome the ￿p[al￿nent representatives. It
is hoped that a replacement for Sarah will be appointed at the AGM. The fact that the Hall is
in a sound physical and financial position is down to the commitment of the Committee
members and in particular to the efft)rts of the Booking Secretary and the Treasurer. The Hall
and its users have benefftted greatly from their efforts.
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L11t￿ Aston Vllage Hall
Report ofthe Truslees for the Year Ended 31 De¢ember 2023
1.4. Publlc Benefft
The facilttres at the Village Hall are available to everyone with the aim of providing a benefit to
the local communty.
2. FINANCIAL REVIEW
Reserves Pollcy
The Village Hall cA)ntrols its expenditure to ensure that its financial obligations are covered by
its income stream. ActNrties and improvements only take place if they are financially sound.
The policy is to k￿p approximately £1 0,000 in reseNe to Lyjver contingencies.
Trustees Responsibility Statement
The Trustees are responsible for PTeparing the Report of the Twstees and the Financial
Statements in accordan￿ with applicable law and United Kingdom Accounting Standards
(United Kingdom Generally Accepted Accounting Practice).
The law appIl￿ble to charities in England and Wales, the Charities A￿ 2011, Charity
(Accounts and Reports) Regulations 2008 and the provisions of the trust deed require the
twstees to prepare financial ststements for each financial year which give a true and fair view
of the state of affairs of the tharity, of the incoming reSoUr￿S and the application of
resources, including the In￿Me and expenditure, of the charity for that period. In preparing
those financial statements, the tmstees are required to:
Select suitable accounting policies and then apply them consistentty.
Observe the methods and principles in the Charity SORP.
Make judgements and estimates that are ￿a￿nable and pwdent.I
Prepare the financial statements on the going cfjncem basis unless it is inappropriate
to presume that the chaiity will continue in business.
The ttustees are respOns￿le for k￿pIng proper accounting ￿CordS which disclose with
reasonable accuracy at any time the financial positK*n of the charity and to enable them to
ensure that the financial statements compty wtth the Chaiities Act 2011, The Charity
(Accounts and Reports) Regulations 2008 and the provisK>ns of the trust deed. They are also
sponsible for safeguarding the assets of the charity and hence for taking reasonable steps
for the prevention and dete(Xion of fraud and other i￿gularitIeS.
On ￿half of the Management Committee:
Trustee .....
Date
OP February 2024
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LI1￿ A8lon Vllage Hall
Report of Iho Trustegs for the Yoar Ended 31 DeGember 2023
3. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LITTLE ASTON
VILLAGE HALL
I report on the aco)unts for the year ended 31 December 2023 set out on pages seven to
nine.
Respective responslbllltles of trustees and examiner
The charivs trustees are responsible for the preparation of the accounts. The chall￿S
trustees consider that an audit is not required for this year (under Section 144(2) of the
Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibilty to:
Examine the accounts under Section 145 of the 2011 Ac
To follow the prO￿dureS laid down in the General Directions given by the Charity
Commission (under Section 145(5)(b) of the 2011 hct): and
To state whether particular matters have come to my attention.
Ba51s of the independent examinerfs report
My examination was carried out in accordance with the General Directions given by t
Charity Commission. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or d1sd0su￿S in the accounts and seeking explanations
from you as trustees (￿n￿ming any such matters. The procedures undertaken do not
provide all the evKlence thal would be required in an audtt and consequently no opinion is
gNen as to whether the accounts present a %rue and fair view, and the ￿pOrt is limited to
those matters set out in the statements below.
Independent examinerfs statement
In connection wtth my examination, no matter haè come to my attention:
1) Vrfhich gives me reasonable cause to believe that, in any [[￿terIal respect, the
requirements:
To keep aCC￿urrtlng records in accordance with Section 130 of the 2011 Act; and
To prepare accounts vthich accord with the ac(x)unting ￿COrdS and to compty with the
accounts'ng requirements of the 2011 Act.
have not been met" or
2) To whith, in my opinion, attention should be drawn n order to enable a proper
understanding of the accounts to be reached.
Signature .
Date or February 2024
T D Shackleford FCA
Shacklefords Chartered Acrx)untants
6A Little Aston Lane
Little Aston
Sutton Coldfield
874 3UF
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Llib Asion Vlllage Hall
Report ofthe Trustees for the Year Ended 31 DgGember 2023
4. STATEMENT OF FINANCIAL ACTIVITIES ft>r the Year Ended 31 December 2023
Totsl Funds
2023
TotalFunds
2022
Incomin8 Resources
Hall Grounds & Car Park Hi
Regular Users
Occa5ion31 Users
Shenstone Parish Council Rates Refund
Shenstone Parish Council Insurance Refund
Donations
Grants {Unrestricted)
33,135.70
7,514.LKI
179.20
1.232.68
23,127.00
9,165.00
414.72
1,168.49
502.86
2.667.00
Totsl Incomin8 Resour￿$
42,061.58
37,045.07
Resources Expended
Heating & Lightlng
Water & Sewage
Rates
2.361.00
1,286.50
179.20
1.232.68
7,399.94
870.00
841.77
500.00
200.00
34.99
3.453.60
74.80
710.(K)
3,338.00
3,202.IX)
414.72
1,168.49
5,97&77
2,880.00
9,069.14
470.00
Insurance
Garetaker & Cleaning
Grounds & Tree Maintenan
Repairs & Renewals
Refuse Disposal
Service contracts & equipment replacement
Postage, Printing & Stationery
New Room Project {designs and fees)
Bank Charges
Miscellaneous including membership fees
. 7,1￿.20
332.28
105.00
Total Resources Expended
19,144.48
34,056.60
Net Incomlng / Ioirtgolftg) Resources
22,917.10
2,988.47
RECONCIWATION OF FUNDS
Total Funfls Br4wght Forward
49,588.33
46,599.86
Total Funds Carrfed Fotward
72,505.43
49,588.33
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LILt￿ Aston Wllage Hall
Report of tho Trustees fly the Year Endod 31 Dgcernber 2023
5. BALANCE SHEEf 31 DECEMBER 2023
Totsl Funds
2023
Total Funds
2022
CURRENT ASSETS
Sundry Debtors
13,414.81
4,831.62
Cash at Bank
71,285.62
44.776.71
Total
84,7(K).43
49,608.33
CREDITORS
Amounts falling due wlthin one year
Grants for New Room Project
Sundry Creditors
{io,000.00)
{2,195.00)
(20.1￿>
NEfcuRRENT ASSETS
72.505.43
49,588.33
FUNDS
Unrestrrcted funds
Restrlcted Funds
TOTAL FUNDS
72.505.43
0.00
72,505.43
49,588.33
49.588.33
The financial statements were approved by the Board of Trustees on ..
and were signed on its behaff by..
2024
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Littb Aston Vilage Hall
Report of the Trustees for the Ye8r Ended 31 Do¢embgr 2023
6. NOTES TO THE FINANCIAL STATEMEKfs for the Year Ended 31 December 2023
ACCOUNTING POLICIES
6.1.1. Accountlng conventlon
The financial statements have been prepared under the historical cost convention and
in accordan￿ with the Financial Reporting Standard 102, the Charities Act 2011 and
the tequiremenls of the Ststement of Re￿rnrnended PractKe, Accounting and
Reporting by Charl￿S (effective 1" January 2019).
6.1.2. Incomlng resou
All incoming resources are included on the Statement of Financial Activities when the
charity is legally entitled to the income and the amount can be quantified with
reasonable ac￿raCY.
6.1.3. Resources expended
Expenditure is accounted for on an accruals basis and has been classified under
headings that aggregate all cost related to the category. Vthere costs cannot be
directty attributed to particular headings they have been allocated to activities on a
basis o)nsistent with the use of resources. Grants offered subieLI to conditions which
have not been met at the year end. date are noted as a commitment but not accrued as
expenditure.
6.1.4. Taxatlon
The charity is exempt from tax on its charitable activitses.
6.1.5. Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the
discretion of the Irustees.
TRUSTEES. REMUNERATION AND BENEFrrs
There were no trustees, remuneration, expenses or other benefits paid during the year
ended 31 December 2023 or during the year ended 31 De￿rnber 2022.
MOVEMENT IN FUNDS
Unrestricted Funds
Restricted Funds
Atljan
2023
Net
Movement
in Funds
At 31 Dec
2023
At ljan
2023
Net
Movement
in Funds
At 31 Dec
2023
49,588.33
22,917.10
72,505.43
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