2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	4	2	2	2	3	1	0	3	2	3
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			3rd NewburyScout Group 1 0 9 1 1 9 3 1 0 0 1 1 3 3 9
			Scout Hut
			Poplar Place
			Newbury
			Postcode				R	G	1	4	1	N	A

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee Name	Office (if any)	Dates acted if not for whole year
	Jan Large	Chairman	01/04/22 - 31/03/23
	Tom Seward	Treasurer	01/04/22 - 31/03/23
	Laura Iaschi	Secretary	01/04/22 - 31/03/23
	Amanda Batehup	GSL	01/04/22 - 31/03/23
	AndyBarr	AGSL	01/04/22 - 31/03/23
	Nicholas March	AGSL	01/04/22 - 31/03/23
	Michael Bailey	Parent Representative	01/04/22 - 31/03/23
	Sarah Barr	Parent Representative	01/04/22 - 31/03/23
	Claire Green	Parent Representative	01/04/22 - 10/07/22
	Michael O'Donnell	Parent Representative	10/07/22 - 31/03/23
	Sarah Corsham	Beaver Leader	10/07/22 - 31/03/23
	Alison Cutts	Scout Leader	10/07/22 - 31/03/23

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor	Name	Address
Bank	Barclays	23-26 Park WayNewburyRG14 1AY
Solicitor	S. Durrant,Gardner Leader	20-24 Market Place NewburyRG14 5BA
Independent Examiner	P. Dann	Copse Hill, Fishers Lane Cold Ash Thatcham, RG18 9NG

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts
Type of governing document
	The Group's governing documents are those of the The Scout
	Association. They consist of a Royal Charter, which in turn
	gives authority to the Bye Laws of the Association and The
	Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted	The Group is a trust established under its rules which are
(e.g. trust, association, company)	common to all Scouts.
Trustee selection methods	The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by)	Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Executive Committee, the
information, where relevant, about:	members of which are the ‘Charity Trustees’ of the Scout Group
	which is an educational charity. As charity trustees they are
	responsible for complying with legislation applicable to charities.
	This includes the registration, keeping proper accounts and
	making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:	The Committee consists of 3 independent representatives,
a) the induction and training of trustees;	Chair, Treasurer and Secretary together with the Group Scout
b) trustee' consideration of major risks	Leaders, individual section leaders (if opted to take on the
and the systems and procedures to	responsibility) and parent’s representation and meets every 2
manage them	months.
	Members of the Executive Committee complete_'Essential_
	Information for Executive Committee, Trustee Induction,
	_Safety, Safeguarding, and GDPR'_training within the first 5
	months of joining the committee.
	This Group Executive Committee exists to support the Group
	Scout Leader in meeting the responsibilities of the appointments
	and is responsible for:
	The maintenance of Group property;
	The raising of funds and the administration of Group finance;
	The insurance of persons, property and equipment;
	Group public occasions;
	Assisting in the recruitment of leaders and other adult support;
	Appointing any sub committees that may be required;
	Appointing Group Administrators and Advisors other than those
	who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management(continued)

Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. Historic lockdowns due to Covid-19 have presented challenges and we have suffered a reduction in the number of leaders. However, in the past year new leaders have been brought on board and our remaining leaders are working hard to offer a complete programme to all members. If leader numbers reduce to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section as has been seen with the Scout sections. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	This year has seen the first full year of normality after the restrictions imposed by the pandemic. This has been a welcome change to all members of the Group and our sections are once again participating in activities such as camping, watersports and inter-group competitions. Despite this, it has been a challenging year in some respects as our leader numbers remain lower than those before the pandemic. However, our leaders have worked hard to run an engaging, active and safe programme. This has taken a lot of imagination and determination and we are fortunate to have had such a loyal and committed team of leaders and helpers. We have recruited a few new members to the leadership team so the future looks encouraging.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.

3rd Newbury Scout Group has been fortunate to also have a steadfast band of volunteers, including but not exclusively in the Group Executive. They have supported the group throughout this difficult year. We are also very grateful to our young members and their parents for their loyalty and generosity. The group has also been fortunate to receive many donations in the form or workplace fundraising schemes so particular thanks goes out to those individuals who have set this up for us. Thereofre, despite the challneging economic environment, we remain on a firm financial footing.

4 LT700001 (3rd December 2018)

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	This year our leaders rose to the challenge of returning to traditional scouting. Our beavers achieved an amazing 15 Chief Scout Bronze badges! They have done lots of exciting activities from archery to Scottish dancing to coding and indoor bowls. Our Chandos Colony has welcomed one new leader and one new young leader, both of whom are enjoying themselves and delivering an exciting programme. Our Cubs have been extremely active over the year building their map and compass skills whilst on hikes and getting on their bikes for the cycling badge. They have also been learning about global issues, digital skills and personal safety. There were a fantastic 7 Chief Scout Silver Awards handed out. The Scouts have continued to engage in an exciting programme from trying sailing, athletics and competing in district incident hikes and getting back to camping. There were 4 Chief Scout Gold Awards handed out. Finally, over 150 of our members and their families attended our family camp which returned for the first time since the pandemic. This was an amazing success and everyone is looking forward to the next one.
Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £8k. However this year we are holding more in reserves as we did not need the extra reserves we held last year for Covid as we had generous government grants. Additionally, we will likely need to continue to spend on the maintenance of the den after extreme weather conditions and the replacement of equipment as we return to more traditional activities. Unfortunately, in the past year, the den has experienced two damaging events, therefore, whilst we do have insurance in place to cover major works required, we are making sure we are well positioned for any additional or unforseen costs. There will be capitation of £6.5k to come out early April 2023 . We hold Badge stock of £1,027. The den & outdoor space continues to be written down over 75 years and is currently showing on the books at a value of £200,230. Reserves Policy

5 LT700001 (3rd December 2018)

Details of any funds materially in deficit (circumstances plus steps to eliminate) None to our knowledge

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives;

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Havng our own den and a long lease has enabled us to continue scouting this year and maintain a healthy bank balance. We have funds in place to do any necessary maintenance to ensure we are fully equipped to return to face to face scouting. The Group Executive regularly monitors the levels of bank balances to ensure we get maximum value from our banking arrangements. Investment Policy Our principle source of funding is our member's subscriptions. We did see a 15% reduction over the pandemic but over the past 12 months this has started to climb back to normal levels. We also use fundrasing as a means to top up our income and support purchases of new equipment and unique activities. This year we were able to field a normal programme of fundraising events, which has meant a significant increase in the funds raised

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The Group is looking forward to the year ahead and providing an engaging programme for all members. We have funds to invest in equipment and training and are working hard to find and train new section leaders and to continue to support our exisiting volunteers, all of whom have worked so hard during such difficult times. We are lucky to have such a loyal and caring team.

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)
	Jan Large							Tom Seward
	Chairman							Treasurer
	2 8 0 4 2 3
	2	8	0	4	2	3

6 LT700001 (3rd December 2018)

3rd Newbury Scout Group Receipts and payments account

ry Scout Group payments account	ry Scout Group payments account	ry Scout Group payments account	ry Scout Group payments account
Year start date Year end date
For the year from	01/04/2022	To	31/03/2023

Receipts and payments

Receipts and payments
Receipts	2022/23 Unrestricted funds £ 11,790 - 6,407 5,382		2021/22 Unrestricted funds £
Donations, legacies and similar income
Membership subscriptions	11,790		10,951
Membership subscriptions paid on (National/County/Area/District)	- 6,407		- 6,413
	5,382		4,538
Donations	2,715		171
Legacies	-		-
Gift Aid	2,355		2,652
Other similar income	863		4
Refunds	-		184
**Sub total **	11,315		7,549
Grants
Covid Grants	-		10,667
Other grants	-		5,670
**Sub total **	-		16,337
Fundraising events (gross)
Major Activities	2,051		1,012
Camps	6,631		2,985
Core Fundraising	4,033		1,738
Uniforms and Badges	842		870
Member led Fundraising	-		-
**Sub total **	13,557		6,605
Scout hut income
Hire of building	-		-
Hire of equipment	-		-
Other Scout hut income	-		-
**Sub total **	-		-
Investment income
Bank interest	59		2
Building Society interest	-		-
The Scout Association Short Term Investment Service	-		-
Other investment income	23,410		-
Sub total	23,468		2
Total Gross Income Asset and investment sales, etc. Total receipts check
			30,493
			-
			30,493

3rd Newbury Scout Group Receipts and payments account

		Year start date	Year start date	Year end date
	For the year from	01/04/2022	To	31/03/2023
Receipts and payments
Payments		2022/23 Unrestricted funds £ - 943 - 84 - 630 - 91 - 966 - 25,732 - 3,529 - 3,819 - 350 - - 1,446 - - 25 - 812 -87 - 38,514 - 2,604 - 6,763 - 1,136 - - - 10,503 - 49,017 - - 49,017 - - 677 40,945 40,268 -		2021/22 Unrestricted funds £
Charitable Payments
Youth programme activities		- 943		- 839
Adult support and training		- 84		-
Rent		- 630		-
Water and Sewerage		- 91		- 168
Electricity and Gas		- 966		- 824
Insurance		- 25,732		- 2,579
Repairs and Renewals		- 3,529		- 15,104
Materials and equipment		- 3,819		- 561
Printing and photocopying, stationery and website		- 350		- 354
Contribution to camp costs		-		-
Uniforms and Badges		- 1,446		- 1,835
AGM and trustee expenses		-		- 551
Other costs		- 25		-
Cleaning		- 812		- 436
Other costs detail 3		**-87 **		-
Sub total		- 38,514		- 23,252
Fundraising expenses
Major Activities		- 2,604		- 1,047
Camps		- 6,763		- 943
Core Fundraising		- 1,136		- 282
Member led Fundraising		-		-
Other fundraising costs		-		-
Sub total		- 10,503		- 2,272
Total Gross Expenditure Asset and investment purchases, etc. Total payments Check Net of receipts/(payments) Cash funds last year end Cash funds this year end Check
				- 25,523
				-
				- 25,523
				0
				4,969
				35,975
				40,945
				0

3rd Newbury Scout Group Receipts and payments account

payments account ry Scout Group	payments account ry Scout Group	payments account ry Scout Group	payments account ry Scout Group
Year start date Year end date
For the year from	01/04/2022	To	31/03/2023

Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year
31st March 2023 31st March 2022 Unrestricted funds Unrestricted funds £ £ Cash funds Bank current account 9,196 17,444 Bank deposit account 29,565 22,461 Building society account - - - - Cash/Floats 1,507 1,039 Total cash funds 40,268 40,945 (agree balances with receipts andpayments account) ok ok Other monetary assets Tax claim - - - - Insurance claim - - Sub total - - Investment assets Investment property-detail - - Quoted investments - - Other investments - detail - - Sub total - - Badge stock 1,027 1,152 Shop stock - - Other stock - - Land and buildings 200,230 203,133 Motor vehicles - - Scouting equipment, furniture etc 2,333 584 Other - - Sub total 203,590 204,869 Liabilities Accounts not yet paid - - Expenses incurred but not invoiced - - Subscriptions not yet paid - - Loan-detail - - Other liabilities - - Sub total - - The Scout Association Short Term Investment Service Debts due from the County/Area/District/Group Non monetary assets for charity's own use
Total net assets	243,857		245,814

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28th April 2023 and signed on their behalf by

Signature	Print Name
	Jan Large - Chair
	Tom Seward - Treasurer

LT7￿￿6. Examirs Rewt to the Trusttts IluLy 20191 Independent examinerfs report to the t￿￿ of Y Newbury Scout Group Scout Counal I report to the trustees on my examination of the ofthe Y Nevkmry Scixrt Group for the year ended 311 March 2023 Responslbllitles and basis of report As the charty tnjstees of the 3nl Newbury Scout Group you are resI￿sIble for the preparation ofthe accounts in accordance with th& requirements of the Charities Art 2011 Ilhe A¢t'l. I report in respect of my examination ofthe 3- NtwA)ury SCO￿ Group accounts carrth out under sertion 145 of ￿ 2011 Art and in carrying OLrt my examination I havefollowed a￿the appiKabLe Directions given by the Charty Commission under section 14515llbl of the Act Independent examiner's statsment I have completed my examination. l Confirm that Th) material matters have come to my attention in connection with the examination giving me causè to believe that in any material respect accounting records were not kept in respeci of the 3" Newbury Scout G￿￿p as required by sèction 130 of the Act or the accounts do not accord with those record& I have no concerns and have come across no other matters in connertion w*th the examination to which attention should be drawn in this report in order to enable a proper Ur￿r$tonding of the attounts to be reached. &9ned.. Nome.. Mr Petsr Dann Relevant professional qualificatlon er membership of profesyonal bodies [If any): FCA Iretiredl Address.. Copse HILL Fisher5 Lane. Cold Ash. RG18 9NG Date.. lryJ¥ I Ivz3