## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||3rd NewburyScout Group
1
0
9
1
1
9
3
1
0
0
1
1
3
3
9||||||||||| ||||Scout Hut||||||||||| ||||Poplar Place||||||||||| ||||Newbury||||||||||| ||||Postcode||||R|G|1|4|1|N|A| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Jan Large|Chairman|01/04/22 - 31/03/23| ||Tom Seward|Treasurer|01/04/22 - 31/03/23| ||Laura Iaschi|Secretary|01/04/22 - 31/03/23| ||Amanda Batehup|GSL|01/04/22 - 31/03/23| ||AndyBarr|AGSL|01/04/22 - 31/03/23| ||Nicholas March|AGSL|01/04/22 - 31/03/23| ||Michael Bailey|Parent Representative|01/04/22 - 31/03/23| ||Sarah Barr|Parent Representative|01/04/22 - 31/03/23| ||Claire Green|Parent Representative|01/04/22 - 10/07/22| ||Michael O'Donnell|Parent Representative|10/07/22 - 31/03/23| ||Sarah Corsham|Beaver Leader|10/07/22 - 31/03/23| ||Alison Cutts|Scout Leader|10/07/22 - 31/03/23| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |Bank|Barclays|23-26 Park WayNewburyRG14 1AY| |Solicitor|S. Durrant,Gardner Leader|20-24 Market Place NewburyRG14 5BA| |Independent Examiner|P. Dann|Copse Hill, Fishers Lane Cold Ash Thatcham,
RG18 9NG| 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document|| ||The Group's governing documents are those of the The Scout| ||Association. They consist of a Royal Charter, which in turn| ||gives authority to the Bye Laws of the Association and The| ||Policy, Organisation and Rules of The Scout Association.| |(e.g. trust deed, constitution)|| |How the charity is constituted|The Group is a trust established under its rules which are| |(e.g. trust, association, company)|common to all Scouts.| |Trustee selection methods|The Trustees are appointed in accordance with the Policy,| |(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional|The Group is managed by the Group Executive Committee, the| |information, where relevant, about:|members of which are the ‘Charity Trustees’ of the Scout Group| ||which is an educational charity. As charity trustees they are| ||responsible for complying with legislation applicable to charities.| ||This includes the registration, keeping proper accounts and| ||making returns to the Charity Commission as appropriate.| |Policies and procedures adopted for:|The Committee consists of 3 independent representatives,| |a) the induction and training of trustees;|Chair, Treasurer and Secretary together with the Group Scout| |b) trustee' consideration of major risks|Leaders, individual section leaders (if opted to take on the| |and the systems and procedures to|responsibility) and parent’s representation and meets every 2| |manage them|months.| ||Members of the Executive Committee complete_'Essential_| ||_Information for Executive Committee, Trustee Induction,_| ||_Safety, Safeguarding, and GDPR'_training within the first 5| ||months of joining the committee.| ||This Group Executive Committee exists to support the Group| ||Scout Leader in meeting the responsibilities of the appointments| ||and is responsible for:| ||The maintenance of Group property;| ||The raising of funds and the administration of Group finance;| ||The insurance of persons, property and equipment;| ||Group public occasions;| ||Assisting in the recruitment of leaders and other adult support;| ||Appointing any sub committees that may be required;| ||Appointing Group Administrators and Advisors other than those| ||who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group.
Historic lockdowns due to Covid-19 have presented challenges
and we have suffered a reduction in the number of leaders.
However, in the past year new leaders have been brought on
board and our remaining leaders are working hard to offer a
complete programme to all members. If leader numbers reduce
to an unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section as has been seen with the Scout
sections.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of
the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||This year has seen the first full year of normality after the
restrictions imposed by the pandemic. This has been a welcome
change to all members of the Group and our sections are once
again participating in activities such as camping, watersports
and inter-group competitions. Despite this, it has been a
challenging year in some respects as our leader numbers
remain lower than those before the pandemic. However, our
leaders have worked hard to run an engaging, active and safe
programme. This has taken a lot of imagination and
determination and we are fortunate to have had such a loyal
and committed team of leaders and helpers. We have recruited
a few new members to the leadership team so the future looks
encouraging.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.|3rd Newbury Scout Group has been fortunate to also have a
steadfast band of volunteers, including but not exclusively in the
Group Executive. They have supported the group throughout
this difficult year. We are also very grateful to our young
members and their parents for their loyalty and generosity. The
group has also been fortunate to receive many donations in the
form or workplace fundraising schemes so particular thanks
goes out to those individuals who have set this up for us.
Thereofre, despite the challneging economic environment, we
remain on a firm financial footing.| |---|---| 4 LT700001 (3rd December 2018) Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||This year our leaders rose to the challenge of returning to
traditional scouting.
Our beavers achieved an amazing 15 Chief Scout Bronze
badges! They have done lots of exciting activities from archery
to Scottish dancing to coding and indoor bowls. Our Chandos
Colony has welcomed one new leader and one new young
leader, both of whom are enjoying themselves and delivering an
exciting programme.
Our Cubs have been extremely active over the year building
their map and compass skills whilst on hikes and getting on their
bikes for the cycling badge. They have also been learning about
global issues, digital skills and personal safety. There were a
fantastic 7 Chief Scout Silver Awards handed out.
The Scouts have continued to engage in an exciting programme
from trying sailing, athletics and competing in district incident
hikes and getting back to camping. There were 4 Chief Scout
Gold Awards handed out.
Finally, over 150 of our members and their families attended our
family camp which returned for the first time since the
pandemic. This was an amazing success and everyone is
looking forward to the next one.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 6 months running costs, circa £8k.
However this year we are holding more in reserves as we did
not need the extra reserves we held last year for Covid as we
had generous government grants. Additionally, we will likely
need to continue to spend on the maintenance of the den after
extreme weather conditions and the replacement of equipment
as we return to more traditional activities. Unfortunately, in the
past year, the den has experienced two damaging events,
therefore, whilst we do have insurance in place to cover major
works required, we are making sure we are well positioned for
any additional or unforseen costs.
There will be capitation of £6.5k to come out early April 2023 .
We hold Badge stock of £1,027. The den & outdoor space
continues to be written down over 75 years and is currently
showing on the books at a value of £200,230.
**Reserves Policy**| 5 LT700001 (3rd December 2018) Details of any funds materially in deficit (circumstances plus steps to eliminate) None to our knowledge Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|

The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are held
in cash using only mainstream banks or building societies.
Havng our own den and a long lease has enabled us to
continue scouting this year and maintain a healthy bank
balance. We have funds in place to do any necessary
maintenance to ensure we are fully equipped to return to face to
face scouting. The Group Executive regularly monitors the
levels of bank balances to ensure we get maximum value from
our banking arrangements.
**Investment Policy**

Our principle source of funding is our member's subscriptions.
We did see a 15% reduction over the pandemic but over the
past 12 months this has started to climb back to normal levels.
We also use fundrasing as a means to top up our income and
support purchases of new equipment and unique activities. This
year we were able to field a normal programme of fundraising
events, which has meant a significant increase in the funds
raised| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Group is looking forward to the year ahead and providing
an engaging programme for all members. We have funds to
invest in equipment and training and are working hard to find
and train new section leaders and to continue to support our
exisiting volunteers, all of whom have worked so hard during
such difficult times. We are lucky to have such a loyal and
caring team.| ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||| |---|---|---|---|---|---|---|---|---| |||||||||| ||Jan Large|||||||Tom Seward| |||||||||| ||Chairman|||||||Treasurer| ||2
8
0
4
2
3|||||||| ||2|8|0|4|2|3||| 6 LT700001 (3rd December 2018) ## **3rd Newbury Scout Group Receipts and payments account** |**ry Scout Group**
**payments account**|**ry Scout Group**
**payments account**|**ry Scout Group**
**payments account**|**ry Scout Group**
**payments account**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01/04/2022**|**To**|**31/03/2023**| ## **Receipts and payments** |**Receipts and payments**|||| |---|---|---|---| |**Receipts**|**2022/23**
**Unrestricted**
**funds**
**£**
**11,790**
**- 6,407**
**5,382**||**2021/22**
**Unrestricted**
**funds**
**£**| |
**Donations, legacies and similar income**|||| |Membership subscriptions|**11,790**||**10,951**| |Membership subscriptions paid on (National/County/Area/District)|**- 6,407**||**- 6,413**| ||**5,382**||**4,538**| |Donations|**2,715**||**171**| |Legacies|**-**||**-**| |Gift Aid|**2,355**||**2,652**| |Other similar income|**863**||**4**| |Refunds|**-**||**184**| |**Sub total **|**11,315**||**7,549**| |**Grants**|||| |Covid Grants|**-**||**10,667**| |Other grants|**-**||**5,670**| |**Sub total **|**-**||**16,337**| |**Fundraising events (gross)**|||| |Major Activities|**2,051**||**1,012**| |Camps|**6,631**||**2,985**| |Core Fundraising|**4,033**||**1,738**| |Uniforms and Badges|**842**||**870**| |Member led Fundraising|**-**||**-**| |**Sub total **|**13,557**||**6,605**| |**Scout hut income**|||| |Hire of building|**-**||**-**| |Hire of equipment|**-**||**-**| |Other Scout hut income|**-**||**-**| |**Sub total **|**-**||**-**| |**Investment income**|||| |Bank interest|**59**||**2**| |Building Society interest|**-**||**-**| |The Scout Association Short Term Investment
Service|**-**||**-**| |Other investment income|**23,410**||**-**| |**Sub total**|**23,468**||**2**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**
check|||| ||||**30,493**| ||||| ||||**-**| ||||| ||||**30,493**| ||||| ## **3rd Newbury Scout Group Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2022**|**To**|**31/03/2023**| |||||| |**Receipts and payments**||||| |**Payments**||**2022/23**
**Unrestricted**
**funds**
**£**
**- 943**
**- 84**
**- 630**
**- 91**
**- 966**
**- 25,732**
**- 3,529**
**- 3,819**
**- 350**
**-**
**- 1,446**
**-**
**- 25**
**- 812**
**-87 **
**- 38,514**
**- 2,604**
**- 6,763**
**- 1,136**
**-**
**-**
**- 10,503**
**- 49,017**
**-**
**- 49,017**
-
**- 677**
**40,945**
**40,268**
-||**2021/22**
**Unrestricted**
**funds**
**£**| |**Charitable Payments**||||| |Youth programme activities||**- 943**||**- 839**| |Adult support and training||**- 84**||**-**| |Rent||**- 630**||**-**| |Water and Sewerage||**- 91**||**- 168**| |Electricity and Gas||**- 966**||**- 824**| |Insurance||**- 25,732**||**- 2,579**| |Repairs and Renewals||**- 3,529**||**- 15,104**| |Materials and equipment||**- 3,819**||**- 561**| |Printing and photocopying, stationery and
website||**- 350**||**- 354**| |Contribution to camp costs||**-**||**-**| |Uniforms and Badges||**- 1,446**||**- 1,835**| |AGM and trustee expenses||**-**||**- 551**| |Other costs||**- 25**||**-**| |Cleaning||**- 812**||**- 436**| |Other costs detail 3||**-87 **||**-**| |**Sub total**||**- 38,514**||**- 23,252**| |**Fundraising expenses**||||| |Major Activities||**- 2,604**||**- 1,047**| |Camps||**- 6,763**||**- 943**| |Core Fundraising||**- 1,136**||**- 282**| |Member led Fundraising||**-**||**-**| |Other fundraising costs||**-**||**-**| |**Sub total**||**- 10,503**||**- 2,272**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
Check
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**
Check||||| |||||**- 25,523**| |||||| |||||**-**| |||||| |||||**- 25,523**| |||||0| |||||**4,969**| |||||**35,975**| |||||**40,945**| |||||0| ## **3rd Newbury Scout Group Receipts and payments account** |**payments account**
**ry Scout Group**|**payments account**
**ry Scout Group**|**payments account**
**ry Scout Group**|**payments account**
**ry Scout Group**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01/04/2022**|**To**|**31/03/2023**| |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**| |---|---|---|---| |**31st March 2023**
**31st March 2022**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**£**
**£**
**Cash funds**
Bank current account
**9,196**
**17,444**
Bank deposit account
**29,565**
**22,461**
Building society account
**-**
**-**
**-**
**-**
Cash/Floats
**1,507**
**1,039**
**Total cash funds**
**40,268**
**40,945**
(agree balances with receipts andpayments account)
ok
ok
**Other monetary assets**
Tax claim
**-**
**-**
**-**
**-**
Insurance claim
**-**
**-**
**Sub total**
**-**
**-**
**Investment assets**
Investment property-detail
**-**
**-**
Quoted investments
**-**
**-**
Other investments - detail
**-**
**-**
**Sub total**
**-**
**-**
Badge stock
**1,027**
**1,152**
Shop stock
**-**
**-**
Other stock
**-**
**-**
Land and buildings
**200,230**
**203,133**
Motor vehicles
**-**
**-**
Scouting equipment, furniture etc
**2,333**
**584**
Other
**-**
**-**
**Sub total**
**203,590**
**204,869**
**Liabilities**
Accounts not yet paid
**-**
**-**
Expenses incurred but not invoiced
**-**
**-**
Subscriptions not yet paid
**-**
**-**
Loan-detail
**-**
**-**
Other liabilities
**-**
**-**
**Sub total**
**-**
**-**
The Scout Association Short Term Investment Service
Debts due from the County/Area/District/Group
**Non monetary assets for charity's own use**|||| |**Total net assets**|**243,857**||**245,814**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28th April 2023 and signed on their behalf by** |Signature|Print Name| |---|---| ||Jan Large - Chair| ||Tom Seward - Treasurer| LT7￿￿6. Examir*s Rewt to the Trusttts IluLy 20191 Independent examinerfs report to the t￿￿ of Y Newbury Scout Group Scout Counal I report to the trustees on my examination of the ofthe Y Nevkmry Scixrt Group for the year ended 31*1 March 2023 Responslbllitles and basis of report As the charty tnjstees of the 3nl Newbury Scout Group you are resI￿sIble for the preparation ofthe accounts in accordance with th& requirements of the Charities Art 2011 Ilhe A¢t'l. I report in respect of my examination ofthe 3- NtwA)ury SCO￿ Group accounts carrth out under sertion 145 of ￿ 2011 Art and in carrying OLrt my examination I havefollowed a￿the appiKabLe Directions given by the Charty Commission under section 14515llbl of the Act Independent examiner's statsment I have completed my examination. l Confirm that Th) material matters have come to my attention in connection with the examination giving me causè to believe that in any material respect accounting records were not kept in respeci of the 3" Newbury Scout G￿￿p as required by sèction 130 of the Act or the accounts do not accord with those record& I have no concerns and have come across no other matters in connertion w*th the examination to which attention should be drawn in this report in order to enable a proper Ur￿r$tonding of the attounts to be reached. &9ned.. Nome.. Mr Petsr Dann Relevant professional qualificatlon er membership of profesyonal bodies [If any): FCA Iretiredl Address.. Copse HILL Fisher5 Lane. Cold Ash. RG18 9NG Date.. lryJ¥ I Ivz3