Charity registration number 1091114 Company registration number 04279448 (England and Il'ales) EAST GRINSTEAD SPORTS CLUB LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
EAST GRINSTEAD SPORTS CLUB LIMITED LEGALAND ADMINISTRATIVE INFORIIIATION Trustees G Needle (Chairn)an) N Fish (Trcasurcr) R l£man R Thornlci.. Gibson G Chrisphe[Son L Farrcn J Coleman D Tomsctt (Appointcd 18 July 2024) Charity number 1091114 CoThpany number 04279448 Registered office Saini I lill Road East Grinsicad -esi Sussex RH19 4JU Independent examiner Darrcn Harding ACA FCCA DChA Richard Place l)obson Sernices 1.imid Chartcrcd Accountants 1 7 Siaiion Road Craii"Ic)" 'esi Sussex IUIIO IHT
EAST GRINSTEAD SPORTS CLUB LIMITED CONTENTS Page -] rustees, report Independent examinels rerK)rt Stalemeni of financial activilies 14alance sheet Notes w ihe financial swements 9-20
EAST GRINSTEAD SPORTS CLUB LIMITED TRUSTEES, REPORT (INCLUDING DtRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2024 -l-he-I rustees present their annual report and financial sthtements for ihe )"ear ended 30 sepmber 2024. 'I'he financial stalemenis haye been prepared in accordance i%"ith Ihe a¢couniing wlicies sel oul in note l io the financial 5tatetnents and complN' "1th the Charitable CotnpanN-'s Memorandum and Articles of Association. the Cotnpanies Act 2006 and "Accounting and Reponing b}. Chariiies.. Siaiemeni of Recommended Practice applicable 10 charities preparing their aLLount5 in aLLordancc ii.ith the Financial Rcporting Standard applicable in thc UK Republic ot Ireland {FRS 1021 {cffcctivc l Januarv 2019)" Objectives and activities 'I'he objects of the charii) are to promote ihe benefii of ihe inhabitsnis of F. Grinsad and ihe surrounding area i%'iihout distinction ot sex. sexual oricntation. race or of political. rcligious or othcr opinion5. to adi".ance education and to provid¢ and assist in the prol'ision of recreaiion and leisure-time occupaiion ii'ith the object of improilling the conditions of life of the said inhabitants. 'I'he 'lrusi¢¢s pav due regard to guidance issued b}" the Charli! Commission. including guidance on public benefi¢, in deciding .hat activities thc Charithblc Compan). should undertake. The Charity and 0rat¢S the East Grinstead Sports Club as a multi-usc spK)rting facilits, on to the public. No membership is required and the site is open to ans. memEer of Ihe public 10 use. A number of sports are caiered for including hockey, cricket. neiball, squash. badminion. football iable iennis. iennis and picLleball. -l-he sile has a large indoor STKTrfLq hall uscd for a numbL"r of othcr sports including ii'alking sports (football. nctballl. ind(M)r hockLTr. nctball. crickct, lacrossc iK)ccii fulsal and basketball and a full) functional and modern g)m ii.iih 30 I1"eeklN Classes. In 2025 the Charily i%'ill aLcommodatc padel. ii.hich is the IIK s fa5tcst groii.ing sport and is in the proces5 of building four new covered and floodlight padel courts on siie. Anyonc intLfLStcd in an!, swrt. frotn bLginnLrs to LXFL"rt& from juniors to scniors arL- Ivclcoinc ai ihc club, as arc any nc sports Llubs or organisations ishing io base ihemselve5 ai the Saini I lill siie. Current Activities The C'.haritN' operatcs from its onli. sitc in Saint Hill Road. Ea51 Grinstcad attd 15 proud to support thc provision of high qualitv srM)rting facilities ii'ith top qualiti. pitchcs for clitc hockci". cricket. fooiball and nctball as ivcll as squasl) courts, g)'m and a spons hall. History of Significant events In 1989 East Grinstead Crickct c.lub and last Grinstead Hockci. Club mcrged to create Ea Grin5tcad STX>rts Club. Both clubs had a long tradition of plal'ing sp)n in the town bui could see Ihe benefits of joining forces for mutual advantage. As pan of ihe merger the cricket ground ai 'est Street i%'as SO1 and the cricket club moi'ed to the current site at Saint Hill. .hich the I locke! Club had purchabed in 1959_ -lThe proceeds of ihe Lrickei ground sale is.ere invested in buildii)g a i)ei4' pavilion and sports hall ai Saint Hill. lai'ing an artificial hockL!" Pitch. and crL-ating a ncii". crickct squarc. East GrinstLad l.adies I loikey Club played ils hoikes ai the old cri¢kei ground and decided io mOe io Saini Ilill ai the same lime and becotnc another tounder mctniKr club of the Swbrt5 Club. The Sw>rt5 Club expanded furthcr in 1997 through thc joining of thc Fclbridgc Badminton Club. Kev developmcnts and tnilcstoncs in thc sub5cqucnt vcars include.. In 2002 therc M.-as a £1.7Tll i'¢StettI {including a lottcr%' grant of over £ITnl to proi'idc a ne. Tri".ater-bascd all- weaiher hocke) pitch. a nei%. fitness suite: neil. chaneing facilities. function room and improi.'ed office accommodaiion. CharitablL Status to thc East Grinstcad Sports Club il'as grantcd in 2003. achicving a significanl stratcgic milcstonc of the Sports Club by becoming a true multi spon communiry. club. In ?007 the construction of 9 nctball courts I17s coinpleted. In 2008 the Club w'as chosen b). Sport En?land as the first 'Pathfinder multi-sp)rt club in Sussex and ivas also designaied bj ihe l.ondon Organising Comtniltee of the 01! mpic Games as an Ol¢la1 .1 raining Venue for 2012. Both aw'ards rccognising thc qualiti. of thc facilitics and thc FK)tcntial thc sitc has to offcr sp)rt for all. page I
EAST GRINSTEAD SPORTS CLUB LIMITED TRUSTEES, REPORT (INCLUDING DtRECTORS' REPORT) {coiYfINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 In 2008. follo.ing ihe closure of a lo¢al g!Th. squ&sh and fiiness ¢lub. Ihe SEx)rts Club a$ able lo olTer members thc chancc io rclocatc and ¥njoi' similar fitncss facilitics. This moi'c i%'as achicN'cd in Icss than six Inonths, cnabling a gubstaniial part of that forn)er club to be Lepi iogeiher for the benefit of Ihe community. After raising the required funds. th¢ Sport5 Club was ablc lo cotnplcic its objecti¢ of dci'cloping thrce nem." squash courts. which wer¢ oificially opened in Sepiember 2012. In 2010 ihe sand based fooiball pilih w.as replaced wilh a 3(1 piich financed in part bv a loan. and in part by a gcnLrous donaiion frotn a local ncraC10r. In 2013 ihe surface of the ii'aier-b&sed hocLe)' pitch il'as replaced- financed through grants, donations and sponsorship tunds. In 2019120 a numEtr of improvements ii'ere made to the facility" to benefits users and encourage greater participaiion in ihe long iemi. all made TX)ssible ihrough generous grani funding supwrt from MSI)('. "I'hese MorL.q includcd improicillcnts io thL gN'm and gs.tll changing facilitics. upgrading intcmal lighting to LEDS, rcfurbishmcnt of the cafelbar. and the creaiion ora de£i?naied indoor children's aciiN'its' space. In December 2019 the hockt!" pitch floodlights M-erc rcplaccd ii.ith tnore sustainablc and cnvironmentallN' triendl!, LED lights. which also reduced lighi polluiion for those living locallv. In November 20?0 the Lharit). receii'ed pemii%sion to use some ofits land for junior football. further expanding the rangc of facilitics availablc to thc local communiti". Thc Chariti. oii-ns and opcraics East Griiistcad Sports c.lub as a mulii-use sp)ning faciliry, open to all members of Ihe public. In addition, as at 30 SepteMr 2024 there were six SrtS clubs chose 10 lIlate to the charity. and base their clubs at the F.G Men s and l.adies I lockei. C lub. F.G Cricket Club. Felbridge Badminion Club, CD Phoenix Neiball Club. Dunnings Squash & Rackctball Club. and East Grinstcad Mcads Football Club. Thc charity" also works closel M'ith a number of other clubs and organisaiion.£ Ihai use Ihe taciliiies and iielcome anN' neil. sp)rts 10 the siie. Aehie&'ements and performance rollowing a rcvieii" of operations at thc sitc. i%"ith cffcct from l Februan" 2023 the Trustees terminated the Icase with Wav¢ Leisure Trust Limited bw mutual conseni. Hal'ing undertak-en a Ihorough lender pmcess and supplier evaluation: the -1 rusiees leased the siie and lacililies a neiy lo¢al Opera[. ALx)ms l.eisure and Gvm l.imiied l-'A¢orns) iniiiallv on a twclvL tnonth ILasL iN'hich has bL"Ln LNtcndcd on a rolling basis. Thc partics havL a joint intcntion to rcncii." thc Icasc into a more comprehensive arrangement in due cOUe. Leasing the faciliN' in ihis iva} enables ihe Tnjsiees to focus on the Charin. s ObjectieS Ihrough ideniifv'ing and working toii'ards future dei'cloptncnts to mdintain etthancc thc facilitics and proi'iding sportin@1"¢I1-lng opportunities to th¢ local community.. Thc main focus of thc Trustccs and all voluntccrs during thc currcnt vcar was to managc thc smooth transition to thc nc operator and to keep the laiilil! running ii) the standard e.xpecied bi" all siak"eholders_ "I'his has ken successfull) achieved 'ith consist¢ntlN' good leedback Irom 5takeholdcrs ii.ith sen.icc lei'cls niuch improi".ed. Acorns have also coinplcted a comprehensive refurbishment of the gi'm. named Regional CJl"m of the Year South at ihe prestigious National Fitness A14'ard5 2024. Thi5 C5tectned accoladc highlight5 thc club-5 dcdicalion to cNccll¢nc¢. innovation. and comtnunit), impact 'ithin thc fitncss industry,. .4ctiviN' IcN'cls havc also cipandcd significantl), ii'ith noii" oN'cr 30 v-cckl). g)'m classcs running. A¢oms have also encc)uraged li'ider 5tX)rting participation ii.iih a numkr É)fneii" sports including Ivalking spoits , piikleball atnongst other5. Development5 in 2025 Thc Charity. is cxpanding thc rangc of SEM)rting proi'ision on siic to includc padcl. Padcl is thc UK'S fastcst growing sport and caters to all ages and skill [¢'e]5: making li ihe [recI addilion w our faiililies. "lThe charil). is ¢onsiru¢ling Cour siale4)f- thc-art covered and tloodlit padcl courts. The addition of thesc courts is part of a broader effort bTr the club to continue improN'ing its faciliiies and fosterin? a more dii'erse and inclusive s]x)ning environmeni for all memEtrs of the community.. As padcl s popularit!. groi%'s in tht UK. [.l Grin5tcad Sports Club is positioning itself at the forefront ot this cxciting movcmcnt. Funding is complctc. ii'iih kc!, SUPEM)rt from thc Laii"n Tcnnis Akg)ciation. Mid Susscx District Council and East (irinsiead "loivn Council and a number of private indii'iduals and organisaiions. Consiruciion has commenced and courts 'ill be lully operational in 2025. page 2
EAST GRINSTEAD SPORTS CLUB LIMITED TRUSTEES, REPORT (INCLUDING DtRECTORS' REPORT) {coiYfINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 Financial review Thc ChariN has nct incoming rcsourccs of £33.416 {nct incoming rcsourccs in 2023.. £2.619). as Sho11 in thc Statcincnt of inan¢ial Aciivilies on page 6. and ac¢ompani"ing noies w ihese financial staMents. Included M.iihin the incoming resource5 are donation5 01. £45.002 12023= £21.000). and included M"ithin the rcsourccs expKndcd are depreciation charges toialling £5.Oi6 (2023.. £3.806). Thc Cliarity" s onl). sourccs of tundiiig arc donations and granis trom iliird panics. and Ilic rci)t rcccivcd from thc 0]ratOr to hich ihe facilities are leased. l)onations and grants iha( are tsiven lor specifi¢ PUryK)ses are used entirelv Cor ihose purposes. Thc Charitv tninimisLS as 5t it can thc cosis associatcd ii.ith its 0rationS Inoiing that all Trustccs proi'idc thcir liinkn on a voluntary basiq). and a result a minimum of 8) 1tr900/0 of all unallocated income lessentiallN' rental income aboi'e that rcccived tor 5pecitic costs such as in5uranccl is u5cd lor charitablc actiN"itics in accordancc ivith thc Charits. s objects. As all grants and donations are full!, uiilised in Ihis ivai. iiell over W/0 of all income received is used dire[) lo sup]x)rt the iN'ork of the Charit),. -I'he Charity Continues to 'ork M ith all sports clubs and users io rnise funds olTsei ihe depreciation charges land hence C'Cntua1lY rcplacclrcplcnish Lxisting facililicsl. Thc Chariti" has a tM)liu" lo build up iiith ihc atTiliatcd clubs sinking funds .here reqources pern)it for the replacemeni and dei'elopmenis of all Ihe faciliiies on site. These .£inking fund£ are held in the CharitN 5 rcstrictcd funds. Ovcr the I'car th¢se sinking lunds dccreascd bi" £J.362 (incr¢ascd in 2023 b>, £19.555). In addition to whcrc thc clubs raisc funds for the rLStrictcd FKlts. thc charity is also building up a gcncral projccts fund. During the year £40.00012023 - £25.0001 has been added to this fund. 'I'he Chariiv coniinualli, works ii'iih ihe a]llated clubs and oiher inieresied pallies lo idenlifN speiific iargeis Cor dcvclopmLnt of othcr Lcy facilitics. It is a joint rLSEM)nsibilit%" of ihc Charits" and thc rclcvant club to cnsurc sufficicnt tunds are available for assei renewal. Durine the year. £44.837 has been deS](ed in these funds and £48.199 expended. Reserves poliey It is the polic). of the EK>ard to havc a prudent and balanccd vieii" on rcscrvc5. Frcc rcscrN'¢5 are intended to rcflccl a minimum Icvcl of approiimatcly bctti'ccn thrcc and SIK months uncomtnittcd cxpcnditurc ovcr and alx)vc thc valuc of thc land, buildings and pitches. The Future Whilst the current tOCUs of the trustees is completion and succcssful launch of Padel as a ttcm" sport to the site, the trustees are mindful that M'ith a siie thai is complex and dii'erse it is imperaiii'e thai the facilities are maintained io a high standard. Post transiiion to a new operaior. inilial locus has been ensuring ihe dai" da)" operaiions are Susthinable. Noii" thai is largclj. achicvcd. fund raising io support rLllLlI"al of Lxisting facilitics 11] a critical part of thL futurL plans. M'hich will require signilicant amounts ofcapiial ii.hich %vill need io k raised from a broad range of sources. including ihe charily.. atliliated clubs. users. the operator. as ii.cll as citcrnal grdnt funding. Structure* governance amd management East Cjrinstead Sports Club Limited is a compan). limited bv guaraniee and a registered charitv goi.'emed bN' its Memorandum and Articles ofAsy)ciaiion. 'I'he Directors of the charitable Lompany {'Ihe ¢haril!") a "I rUee$ for ihe purrK)se of¢haril), law and Direciors for ihe purpose of cotllpan! law. CollectiN'elTr' thcN' arc rcfcrrcd to a5 Dircctor5. The Directors w.ho 5eTrcd during thc )'car li'c.. G Needle Ichainnan N Fish (Treasurcrl R Leman R Thornlew Gibson G Cliristophcrson . Farren J Colcman D'lomsell IApTX)inied 18 Julj 20241 page 3
EAST GRINSTEAD SPORTS CLUB LIMITED TRUSTEES, REPORT (INCLUDING DtRECTORS' REPORT) {coiYfINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 None of the Direciors has anv beneficial interesi ift ihe compan!.. F.ven' member of the Company has a liabililv lo conlribule up to £ I to thc asscts of thc Coinpans. in thc cvcnt of it Ing iiound up ii"hilst thci. arc a Illumbcr or within onc Trcar aftcr ce&8ing io be a member. The Board shall consist of not less than six members. There is no m&iimum. lJnder the iems of the Compan!. s Articles of Association one third of the Board meMrS are required io retire each vear. alihough all are eligible for re-election. Ai ihe Annual General Meeting on 18 JUIN" 2024. Richard l.enian and Rekcca Thornlc!'.Gibson stood doM"n as DirLCtors undLr rotaiion. but agrcLd to stand for rL-.appointtncnl. Both 'erC rcap]xTrintcd unanimously ihe memkrs preseni at the AGM. "I"hose eniiiled i'oie ai ihe AGM are eiiher a ¢utreni"I ruslee ofihe CharitN' or an adult member ol'one of the lolloii.ing 5POrt5 club5.' East Grinstcad Hocke Club. East Grin5trad Cricket Club. Dunnings Squash and Rackeiball Club: CD Phoenii Neiball Club. Felbridee Badminion Club. and East Grinstead Meads ooiball Club In 2025 the current Chair. Gm, Needle. has indiCad his desire io step doi%"n after eighi N"ears in w)si. -I'he r)ireciors are conducting an CXLfcisu to idLntifi' and rL"cruit a rLplacLmLnt. As part of this proccss a 2OVLmancc rcvicw. will undcrtakcn to make sure the Chariil coniinues io k operaied etTi¢i¢nil! and in line i%"iih modern stsndards. The Directors have identified and considered the oi'erall risks 10 the Charits,. These risks are re?ularli' reassessed '1th regard lo their impaci and iheir likelih(K)d of occurring ii"iihin the organisaiion_ $N"SM5 conlrol atld mitigate ihese risks are in placc. Small company exemption 'I'his rewrt has been prepared in a¢cordan¢e M'iih the provisions applicable companies entiiled to the small companies, cxemption. Thc Trustccs, rcport w'as approved by thc Board of Trustccs. N Fish {Treasurer) Trusiee Dated.. 11 June 2025 page 4
EAST GRINSTEAD SPORTS CLUB LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EAST GRINSTEAD SPORTS CLUB LIMITED I report lo the -Irusiees on mv examinaiion of Ihe fiftancial $thments of Easi (trin$ad S]xirts c.lub l.iiniled (the Charilablc Company) for thc Tr'car cndcd 30 ScptcmEKr 2024. RespoM5ibilitie5 and basis of report As the Trusieeq of the Charitable Companv {and alg) its direciors for the purp)se£ of Compan lawl )TOU are re8p)n£ible tor thc prcparation of the financial statcmcnts in accordanc¢ ii.ith thc requiTents of th¢ Companies Act 2006 lthc 2006 Act}. Having satisficd m)'sclf that thc financial statcmcnts of thc CharitablL Compan)1 arc not rcquircd io bc auditcd undcr Part 16 of the 2006 Act and ate eligible for independ¢n¢ examination. I rewrt in SpecI of MN examination of the Charitsble Compan). s financial statements carried out under section 145 of the Charities Act 2011 (the 201 l Act). In cam'ing out tny examination I hal'e folloii'ed all the applicable Direciions gii'en bi" the ChariTh Commission under section 1451i)(b) of the 2011 Act. Independent examiner's Statement I havu complctLd m!. cxamination. I confinn that no mattcrs havc comc to my attcntion in conncction with thc examination giving me Lause lo beliei'e ihai in an)" material iespe¢i- accounting rccords ivcrc not kcpt in rcspcct of thc Charitablc Compan)" as rcquircd bw scction 386 of thc 2006 Act- or the financial statements do not accord with those record5: or the financial staiements do not compls. 1%'ith the accouniing requirements of section 396 of the 2006 Act other than any rcquirctncnt that thc account5 gii'c a tru¢ and fair vicw "hICh is not a mattcr considered a5 part of an indcpcndcnt cxamination: or the financial slaiemenls have nol been prepared in accordance ii.iih Ihe methods and principles of ihe Sthiemenl or Rccoinmcndcd Practicc for accounting and rcw>rting b! chariiics applicablc 10 charitics prcparing thcir accounts in accordance w'ith the Financial Reporting Siandard applicable in the I IK and Republic of Ireland IFRS 102)- I haN'e no concerns and have come across no other matters in conneciion ivith the examinaiion to which attention should be dra%'n in this report in ordcr lo cnablc a propcr undeLding of the financial statcmcnt5 to be aChed. Darrcn Harding ACA FCCA DCFL4 Richard Place Dobson Services l.imited Chartcrcd Accountants 1 7 Siaiion Road Craw'lcy Wesi Sussex RHIO IHT Datcd.. 2610612025 page 5
EAST GRINSTEAD SPORTS CLUB LIMITED STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUN[ FOR THE YEAR ENDED 30 SEPTEMBER 2024 Current financial year Unrestricted Unrestricted fund$ funds general designated fund 2024 Restricted funds Total Total 2024 2024 2024 2023 Noles Income from: l)onalions and legacies Provision of. Icisurc tacilitics Oiher trading activities Investments 4.002 18.077 19.690 31.129 41.000 1,200 45,002 19,277 19.690 33,766 21,000 17,283 19,405 32,125 2.637 Total income 72.898 44.837 117.735 89,813 enditure on: Chariiable actii'iiies 46.064 5.056 48.199 99.319 87.194 Net ineomingl(outgoing) resources before transfers Net (expenditure)lincome for the yearl Net (outgoiMg}lincoMing resources 26.834 (i.056) (3.362) 18.416 2.619 (13.166) 34.944 (3.362) 18.416 2.619 Gross transfcrs bclwccn funds (40.000) 40,000 Other reeognised gains )Ind losses l.xtraordinary' item io l i.000 15.000 Iyet movement in fund5 1.834 34.944 (3.362} 33.416 2,619 Fund balanLes at l OctoEKr 2023 28.090 2.506.054 91.289 2.625.433 2.622.814 Fund balances at 30 September 2024 29.924 2.540.998 87.927 2.658,849 2,625.433 Thc statcmLnt of financial activitiLs includLS all gains and lOS-S rccogniscd in thc vcar. All incomc and cxpcnditurc dcrivc from continuing atytivilies. The siatement of financial activities also complies M'ith the requirements for an income and expenditure account under the Companics Act 2006. page 6
EAST GRINSTEAD SPORTS CLUB LIMITED STATEMENT OF FINANCIALACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE AccouNr FOR THE YEAR ENDED 30 SEPTEMBER 2024 Prior finaneial year Unrestricted Unrestricted funds funds general designated fund 2023 Restricted funds Total 2023 2023 2023 IYote$ Income from: l)onalions and legacies Provision of. Icisurc tacilitics Oiher trading activities Investments 21,000 500 1,000 490 21,000 17,283 19,405 32,125 16.783 18,405 31.635 Total income 66.823 22.990 89,813 enditure on: Chariiable actii'iiies 79.953 3.806 3.435 87.194 Net ineomingl(outgoing) resources before transfers (13.130) (3.806) 19.555 2.619 Gross Iranslers beiween funds 125.000) 25.000 Net (outgoing}/ineoming resourees (38.130) 21.194 19.555 2.619 (hher re¢ogni$ed gains and losses Net movement in funds (38,130) 21.194 19,555 2,619 Fund balances at l oc10r 2022 66.220 2,484.860 71.734 2,622,814 Fllnd balances at 30 September 2023 28.090 2.506.054 91.289 2,625.433 -l-he statement of financial activities includes all gains and losses tecognised in ihe )'ear. All income and expendilure derive from continuing activitics. Thc statcmcnl of financial acti.1t1cS also complics ii.ith ihc rcquircmcnts for an incomc and cxpcnditurc account undcr thc Companies Act 2006. page 7
EAST GRINSTEAD SPORTS CLUB LIMITED BALANCE SHEET ASAT30 SEPTEMBER 2024 2024 2023 Note5 Fixed assets 'langible asseis Current assets l)ebtors Cash at bank and in hand 13 2.388,906 2,393.962 14 47.778 310.839 11,507 319.062 3)8.617 330.569 Creditors: amounts falling due within one year 16 (88.6741 (99.0981 Net current assets 269.943 231,471 Total assets les5 current liabilitie5 2.658.849 2,625.433 Income funds Restricted funds Unrcstrictcd funds- dLSI natid fund .and. clubhouse. spons pitches Dcvclopmcnt projLCts 18 87.927 91.289 2.388.906 152.09? 2,393.962 112.092 17 2.540.998 29,924 2.i06.Oi4 28.090 Unresiricled funds- general 2.658,849 2,625.433 The company 15 entitled to thc cicmption from the audit requircment contained in section 477 of the Companies Act 2006. for the year ended 30 September 2024. Thc directors acknom'lcdgc thcir resw)nsibiliti' for cotnpli'ing ii-ith thc rcquircmcnts of thc Companies Act 2006 with rcspcct to accounting records and the preparaiion of linancial siaiem¢nis. The members have not required the eompan). to obrain an audii of its financial statements for the year in queqiion in accordance 'ith seLtion 476. Thc5c financial 5tatetnent5 havc EKen prcparcd in accordancc ii.ith the provisions applicabl¢ to companies subject to the small companics rcgime. 11 June 2tr25 Thc tinancial statcmcnts wcrc approicd bN" thc Trustccs on ......................... N Fish (Treasurcrl Trustee Company Registration No. 04279448 page 8
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs FOR THE YEAR ENDED 30 SEPTEMBER 2024 Accounting polieies Charity information East Grinstcad Sports Club Limitcd is a privatc compan)" limilcd bi" guarantcc incorporatcd in England and W'alcs. Thc registered otTice is Saini Hill Road. Easi Grinstead. Wesi Sussex. RH19 4JU. 1.1 Aecounting convention The financial 5tatctn¢nts ha.¢ ken prepared in accordancc iviih the Charitable Compani"'s governing docutn¢nt. the Companics Act 2006 and '.4ccounting and RctM)ning bi. Charitics.. Statcmcnt of Rccommcndcd Practicc applicablc to charities preparing their aciounis in aL¢ordanie ii.iih the Financial Reporting Svdndard applicable in the UK and Rcpublic ol- Ircland (FRS 1021 {cffcctiYc l Januar). 2019)" Thc Charitablc Companv is a Public Bcnctit Entity as defined bi, FRS 102. Thc Charitablc Con)pan!, has tak-Ln advantagc of thc provisions in thc SORP for charilics appl}'ing FRS 102 Updatc Bulletin I not to prepare a Svdlemeni of Cash F"IoMs. 'I'he finanLial siatemenis are prepared in sterling. li hi¢h is Ihe funciional currency of the Charitsble Company. Moneiary atnounts in these financial statements arc rounded to the nearcst £. The financial statements hayc bcen prcparcd undcr the historical cost convention. The principal accounting policics adoptcd arc sct out 10.. 1.2 Going concern Ai the lime of approving ihe financial sthtemeni& the TrUSe$ ha¢ a rea%inable expecialion thai the Charitsble Compan). has adequate rcsourccs to continue in operational eii5tcncc for thc loreseeablc future. Thus the Trustces continue to adopt the going concern basis of accouniing in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use ai the discreiion of the Trusiees in furtherance of their charitable objectives. Designatcd funds cotnprisc fund5 iyhich have IKcn sct asidc at thc disCtIon of the Tru51c¢5 for 5CIfIC purposcs. The purposcs and uscs of thc dcsignatcd funds arc sct out in thc notcs to thc financial statcmcnts. Restricted funds are subjeci to 8CifiC condtiions b!, donors or graniors as io IK)w ihe), mav be used. The purposes and uscs of the rcstrictcd funds arc sct out in thc notcs to thi financial statulllLllts. 1.4 Income Incomc is rccogniscd ii'hcn thc Charitablc CottTrpan!" is Icgalli. cntitlcd io it aftcr an! pcrforniancc conditions havc kcn met, the amounts can be measured reliabl!,. and li is probable thai income ii.ill be receIed. Other grants. donations and legacies are includcd in fvll in the Statcmcnt of financial Actii'ilies M"hen receivable. Income from charitable aciii'ilies and other income is included in the Sthtemeni of Financial Acti11]eS in the vear to which it rclatcs. Incotne from invcstmcnts 15 included in thc Statcmcnt of financial Actii'ities in thc year in which it is rcccivablc. page 9
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 Accounting policies (Continued) 1.5 Expenditure F.xpenditure is recognised once there i5 a legal or conslruitii"e obligation w iransfer economic benefit lo a third partv, il is probablc that a transfcr of cconomic neFIts ii'ill rcquircd in scttlcmcnL and thc atnount of thc obligation can bc measured reliably. Expcnditurc is classifiLd bw activity. Thc costs of each activiti. arc Inadc up of the tot31 of dircct costs and sharcd costs, including suptX)rt ¢0Sts involved in undertaking each a¢lilI.. l)ire¢i costs aiiributhble io a single aciivitN' are allocated dircctli. to that actiyiry. Sharcd costs ii.hich conrributc to morc than onc aaivitv and SUp>rt costs iihich arc not attribuiable to a single actil'ity are aprx)nioned beni'een Ihose aciivities on a basis consi£ient ii'ith the use of resources. C¢ntr¢il staft costs arc allocat¢d on ihe basi5 of time spcnL and dcprcciation chargcs arc allocated on the portion of the assct's usc. Expenditure is recognised on an accrual basis as a liabilitN" is incurred_ F.XndIlUre includes an}. VAI" i¥.hi¢h cannot be full!, rccovLrcd. and is rLportcd as part of thc cxtLnditurc to ivhich it rclatcs. C.haritablc elpenditurc compriscs thosc costs incurred b%- thc chants. in thc dcliverv of its activities and services for its beneficiaries and their associated costs. sUp>rt costs now includi goi'crnancL costs which arc thosc costs associatcd iTrith mccting thc constitutional and statutory requiremenis of the chatill. and include indenden1 eXaminlOn fees and oiher professional fees. Alloeation and apportionment ofsupport costs -lThe main aciivil). of the charitable Lompan!" is ihe provision of leisure aciiviiies the local communil).. so all costs relatcd to this arc classificd as dirLCt costs and all othLr costs arc allocatcd as SUPFKIrt costs. 1.6 Tangible fixed assets Tangiblc fixcd asscts arc initiall!. mLasurcd at cosi and subscquLntli" mcasurcd at cost or valuation. nct of dLprcciation and any impairn)ent losses. Depreciation is rccogniscd so as to iiTitc off the cost or valuation of assets less their rcsidual values over their useful lives on the following bases= Freehold land Freehold buildings Squash court COTnponcnts Piiches Not deprcciated Sirdiehi line over 50 N'ears Straight linc over 10-30 vcars Straight line 0er 10 N'ears The gain or Ioss arising on the disposal of an assct 15 dctcrtnincd as the diffcrcncc bctti."c¢n the sal¢ proc¢ed5 and the caTTr'ing valuc of thc assct. and is rccogniscd in thc statL-mcni of financial activitics. The residual value of the land elemenis of the pitches has been found io be in excess of the net book value of those asscts. As such. no furthLr dcprcciation is chargcd. Thc dircciors ii.ill rcN"icii". thc rcsidual valuc of thc asscts I'carlv. Thc surface elements of the pitches are still being depreciaied in line with the depreciation policies set out above. 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand. dep)sits held ai call ivith banks, other short-terni liquid investments with original maturitics of thrcc month5 or1¢5s and bank ovcrdrafts. Bank- ovcrdrafts arc shoivn within bOOlg5 in currcnt liabilitlLS. page 10
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 Accounting policies (Continued) 1.8 Financial instruments -I'he Charitable Compani" has elected lo appli" the proi isions of Section 11 -14asi¢ Financial Inslruinenis, and Seclion 12 'Othcr Financial Instrumcnis Issucs of FRS 102 to all of its financial instrumcnts. Financial in5trutncnt5 arc rccogniscd in ihc Charitablc Cotnpan) 5 balaJ]cc sheet hen the Charitable Company bccoincs party. to thc contractual prol'isions of tlic instrumini. Financial asscls and liabiliiics arc Oftsct. ii.ith ihc nct atnounls prcscntcd in Ihc financial stalcmcnts, i¥hcn thcrc is a legallN' enforceable right to set off the recoenised amounis and there is an inteniion to settle on a net basis or to realise the asKt and scttlc thc lidbilitl" sitnultaneous11.. Basiefitsrtneial assels Basic financial asscts. M'hich includc dcbtors and cash and bank balanccs. arc initiallN' measurcd at transaction pricc including transaction ¢osls and are subs¢quen¢lN' carried ai amortised Cosi using the effeciive inierest method unless the arrangcmcnt consiitiitcs a tinancing transactio ii.hcrc thc transaction is mcasurcd at thc prcscnt valuc of. thc futurc receipis discounted at a market raie of inleresi. Financial assets classified as receiiiable .]lh1n one year are not atnortiscd. Basiefitsaneial liabilities Basic financial liabilitics. including crcditors and bank- loans arc initiall)T rccogniscd at transaction pricc unlcss thc arrangement ¢ons¢itules a fin¢)ncing iransaL¢ion. i%"here the debi ins¢rumeni is measured ai ihe present value of the fulure pa)"nicnts discounted at a markct ratc of intcrcst. financial liabilities classified as pa)'ablc ii-ithin one I'car are not amortised. Dcbt instrumcnts arc subscqucntly Caled at amortiscd cosL using thc cffcctiN'c intcrcst rdlc Incthod. Trade creditors are obligations to pa>- for good5 or scrviccs that have been acquircd in the ordinar)." course of opKrations from suppliers. Amounts palable are classified as curreni liabiliiies if pal'meni is due ii.iihin one )'ear or less. If not. theN' are prcscntcd non-CUTrcnt liabilitics. Trade Credito arc rccogni5ed initiall! al trsaCtIon pricc and subsequently mcasurcd at amortiscd cost using thc LffcctiTr'c intcrcst mcthod. Derecognilion offinancilll liabilitie5 inancial liabilities are derelognised iyhen ihe Charithble CompanN""s conirnciual obligations expire or are discharged or cancelled. 1.9 Taxation The companv has en granted charitable status and is therefore not liable to Co[ratIOn t&x. Critical accounting estimates and judgements In thc application of thc Charitablc Compani. s accounting w>licick the Truslccs arc rLquircd io makc judgcincnts, esiimaies and assumpiions aboul the carrying amouni of asseis and liabililies thai are nol readily apparent from oiher 50urccs. The estitllates and associatcd assumptions are based on historical cxpcrienc¢ and other tactors that are considered to be relel'ant. Aciual results mai. differ from these estimates. Thc cstiinatcs and undcrl)'ing assutnptions arc rLN'iCii"cd on an ongoin2 basis. RLI'isions to accounting cstiinatcs arc re¢ognised in the period in li hi¢h the es¢ima¢e is re.1$¢d i¥here ihe revision alTe¢ts onl). Ihal period, or in ihe rIOd of the rel'ision and future pcriods ii.herc the rcvision aiTects both current and futurc periods. pagell
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 Critical aCCOUDting estimates and judgements (Continued) Thc main judgcmcnts and accounting cslimatcs includcd in thc accounts arc= Depreciation - Managemcnt has madc assumptions and estimatcd dcprcciation rates in rcspKct of Sholg a true and fair value of the asseis at ihe balance sheei date. Prcpa)'mLnts and Accruals - Managcmcnt has madL cstitnatcs and cstablishcd prcpas'mcnts and accruals in rcspcct of poienlial assets and liabililies as ai ihe balan¢e sheei dale_ Donations Unrestricted fulld5 gener81 2024 Restricted fudS Total Restricted funds 2024 2024 2023 Donations 4.002 41.000 45.002 21,000 Provision of leisure faeilities 2024 2023 Grants Aftiliation fecs 1.767 17,510 562 16,721 19.277 17,283 Analw5is bw fund Unrestricted funds- general Restricted funds 18.077 1.200 16,783 500 19.277 17.283 Income from other trading activities Unrestri¢ted fund5 2024 Reslri¢ted funds 2024 Total Unrestricted funds 2023 Restricted funds 2023 Total 2024 2023 Letting and liccnsing arrangements 19.690 19.690 18.405 1.000 19,405 page 12
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 Income from investments Unrestrirted fuDd5 2024 Reslri¢ted funds 2024 Total unrestricted funds 2023 Restricted funds 2023 Total 2024 2023 Rental incomc Interest receivable 25.000 6.129 2).000 8.766 30.166 1.469 30,166 ,959 ?.637 490 31.129 2.637 33.766 31.635 490 32,125 Expenditure on charitable aetivities Prowision of leisure facilities 2024 Provision of leisure faeilities 2023 Direct costs Depreciation and impaim)ent Repairs. maintcnance and itnprovctncnts Insurance Other Hockey Camerd Project 5.056 2.927 16.158 4.441 48,199 3,806 25,553 15,267 3.986 76,781 48,612 Share of support and goi'ernance costs (see note 8) Goi'ernanie 22.538 38.582 99.319 87.194 Analysis by fund Unrcstrictcd funds- gcncral Unrestricted funds- designated Rcstrictcd funds 46.064 5.056 48,199 79,9)3 3.806 3,435 99,319 87,194 page 13
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 Support costs Support Costs Governance Costs 2024 Support costs Govcrnance Cos 2023 Accountancy Legal and prof¢55ional 2.150 20.388 2.150 20.388 3.000 35.582 3,000 35.582 22.538 22.538 38.582 38.582 Andlw5cd bctii'ccn Charitablc activitics 22.538 22.538 38.)82 38,582 Goi'ernanie ¢osts includes pa}'men15 10 the ac¢ountsnts of £2.150 for ind¢pendeni examination fees 12023- £3.0001. Lcgal and protcssional tccs rcprcscnt costs ofi-changing thc sitc 0ration and planninglcgal costs in rcspcct ot. thc ncii." padel couns. Net movement in funds 2024 2023 The net movement in funds is stated after chargingllcrediiing)= Dcprcciation of oThry]Ld tangiblc fixcd asscts 5.056 3,806 io Extraordinary item The £15.000 extraordinary item is a gain in relation to the partial M'aiver of the loan detailed in note 15. li Trustees Trustees, Remuneration and Benefits "I"here Niere no trustees, iemuneraiion or oiher benefits for ihe N"ear ended 30 Sepiemkr 2024 nor for the jear ended 30 Septcmb¢r 2023. Trustees. Expenses Thcrc 'erC no trustccs, ¢xn5cS paid for in thc vcar cndcd 30 scptCmr 2024 nor for thc jpcar cndcd 30 ScptcmlKr 2023. 12 Taxation The chariN is exempi from taxation on its activities because all lis income is applied for charitable purposes. page 14
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 13 Tangible fixed assets FeOld Pitch Total Cost Ai l October 2023 2,120.531 2.124,060 4,244.591 AI 30 Sepiember 2024 2,120.531 2.124,060 4,244.591 Depreciation and impairment Ai l October 2023 Depreciation charged in the >'ear 240.127 5.056 1,610,502 1,850,629 5,056 At 30 September 2024 245.183 1.610.502 1.855,685 Carrying amount At 30 Sepiember 2024 1.875.348 513.558 2,388,906 AI 30 September 2023 1.880.404 513.558 2,393,962 Freehold land and buildings '¢re donatcd to thc Ch11). at a i'aluc of £ I:i86.3fv1 during th¢ >'¢ar cndcd 30 Septcmber 2003. Frcchold land li.as donaicd to the charits during thc I'car cnding 30 Scpicmbcr 2017 1th a valuc of £50.000. and during the N'ear ending 30 Sepiemkr 2019 1%"iih a i'alue of £80.000. All freehold land and buildings are included in Ihe financial staiements al lower of cost. donated ipalue or residual value agrccd thc directors. In the opinion of thc dir¢Ltor5. thc OFKn markct i-aluc of the trc¢hold land and buildingTS 15 not Icss than thc statcd value. Thcrc 15 a legal charge ovcr thc nctball courts in favour of StK>rt England. and a second over the squash courts in favour of England Squash and Racketball. A third Icgal chargc was rcgistcrcd on Companics Housc on 27 NoVc[nr 2024 in favour of LTA Tcnnis Foundation, in respeci ofihe new padel ¢oullS."ll)is charge ranks pari passu wilh ihe Sport F.ngland charge. 14 Debtor5 2024 2023 Amounts falling due with1 one year: Trade debtors VAT 45,897 1.881 10,538 969 47.778 11,507 page 15
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 15 Loans and overdrafts 2024 2023 Loans 35,080 50,080 PaN'able M'-ithin one Tr'¢ar 35.080 50,080 Loans represent advances from the late D. BrOiV repalmenis for IhIch have been suspended. During the year, £15,000 of the loan balance 'aS iiaived_ 16 Creditors: amounts falling due within one year 2024 2023 Notes Loans Deferred incomc Trade crediiors Othcr crcditors Accruals 35.080 651 9.069 40.024 3.850 50,080 ,213 5,531 40,024 2,250 88.674 99,098 17 Unrestricted funds- designated 'I"hese are unreslricied funds ii"hi¢h are material io the Charlble Compan'S aciivilies. At l October 202J Resourees eXpeded Transfers At30 September 2024 Land, buildings and pitchcs Dei'elopment projects 2.393.962 112.092 (i.Oi6} 2.388,906 152.092 40.000 2.506.054 (5.056} 40.000 2,540.998 Previous year: At l October 2022 Resources expended Transfers At30 September 2023 Land, building5 and pitchc5 De.elOpment projects 2.397.768 87.092 (3.806} 2.393.962 112,092 25.000 2.484.860 (3,806} 25,000 2,506,054 page 16
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 17 Unrestricted funds- designated (Continued) The Land and Buildings Fund is -t asidL to rcprcscnt thc chariti"'s usc of land and buildings. The Development projects fund has becn 5Ct up to meet eiFKnditure on projects that have been agrecd upon by the Charity., or are enl'isaged ivithin the Chariti s future plans. as ai 30 September 2024. page 17
4 Tr4 m- -r4#-CCC r4 P4
EAST GRINSTEAD SPORTS CLUB LIMITED NOTES TO THE FtNANCtAL STATEMEiYrs (coiYrINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 19 Unrestricted funds "I"he income funds of the charilv include the folloii.ing deSignad funds m.hich hae ken sel aside out of unreslricled funds by the Dircctors for STKcific purFX)SCS'. At l October 2023 Incolning resources Resources expended Transfers Gain5 and Atjo lossesseptember 2024 General funds 28,090 72.898 (46.0641 (40.000} 15.000 29.924 Previou5 year: At l Oftober 2022 Incoming resourees Resources expended Transfers Gain5 and Atjo lossesseptember 2023 General funds 66.220 66.823 (79:9i31 {25.000} 28,090 20 Analysis of net assets between fund$ Unrestricted Unrestricted funds funds general designated 2024 2024 Restricted funds Total 2024 2024 At 30 September 2024: Tangible assets Current assetsllliabilities) 2.388.906 152.092 2.388,906 269,943 29.924 87.927 29.924 2.540.998 87.927 2,658.849 Unrestrieted Unrestricted funds funds general designated 202J 2023 Restricted funds Total 2023 2023 At 30 September 2023: Tangible assets Current assct(l]ab1jil1cS) 2.393.962 112.092 2,393.962 231.471 28.090 91.289 28.090 2.506.Oi4 91.289 2.625.433 21 Related party transactions F.ast (iiinslead StX)rts Club made pa!"men15 iothlling £96 1202J £108) lo the compani IIGI. Communications i.ld or which a trustcc, Lcc FarrC is thc solc dircctor. Thc pa)"mcnts rclatcd io tclccommunication c¥SCS. page 20