TRUSTEES REPORT 2021
MEETING THE NEEDS OF THE
LOCAL COMMUNITY
Registered Charity Number 1091034
MISSION STATEMENT
OUR AIMS AND OBJECTIVES
TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED THROUGH EMOTIONAL, PHYSICAL OR LEARNING
DISABILITIES WITH A SAFE AND HAPPY
ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ RIGHTS, NEEDS AND DIGNITY.
WELLDON ACTIVITY GROUP
REGISTERED CHARITY NUMBER 1091034
A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235
FOUNDED OCTOBER 2001
LIFE PRESIDENT : MR. BRIAN WHITEHEAD
GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION
The following have acted as Trustees during the year 2021
Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Hannah Hatcher Trustee (Resigned 17[th] July 2021) Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee
………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 0208 861 0764 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed.
Page 1
CHAIRMAN’S REPORT FOR 2021
At the start of the year the centre remained closed due to the Covid-19 pandemic. The staff continued to be furloughed under the government scheme. Our date for re-opening seemed to recede ever further into the future but finally in summer 2021 our doors were open to our clients again. We were very grateful for the advice and support we received from Harrow Council to ensure that our centre was as safe as possible for the clients and staff.
There was a considerable reduction in the number of clients, partly because Care Homes were reluctant to send residents to the centre because of the danger of infection. Sadly some were no longer able to attend due to ill health or having moved away. It was not possible to carry out the full range of activities because of ensuring that everything was Covid safe and also because our volunteers were not able to return for various reasons. Our volunteers had given much pleasure to our clients with the activities they organised over the years and we would thank them for everything they had done. However the clients were very pleased to be back and have the opportunity of socialising and taking part in different activities again.
We have advertised the service to the council and local care homes and we are pleased to have had new clients starting.
We are very grateful for the loyalty and commitment of our current staff.
I would like to thank all the trustees for their commitment as well. Trustees meetings continued on Zoom at regular intervals throughout the year. We were able to hold the AGM in person at Trinity Church and meet up face to face
Sue Anderson
Chair
Page 2
TRUSTEES ANNUAL REPORT
We were able to re-open our Day Care Centre in July as the Covid-19 virus started to show a decline. We immediately contacted Harrow Council Infection Control Department to come to the Centre and review our controls in protecting both our clients and staff. We are pleased to report they had no recommendations and were happy with all the controls we had implemented.
Only one external presentation was made, this however resulted in us obtaining another regular volunteer
Our fiscal reserves will protect the centre in the short term but we will continue to look at minimising our expenses and increasing our client numbers in the immediate future
Page 3
MAJOR RISKS AND EXPOSURES
Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre.
Individual Client assessments are conducted annually with Residential Homes and Social Services.
Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action.
Risk Assessments are conducted annually in the following areas:-
Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks
The Trustees do not believe any major exposures are apparent demanding immediate attention.
Page 4
ORGANISATION
Trustee Meetings are held every other month and in the current environment via Zoom.
Full-time Staff
Mrs. Lorna Fields - Manager Miss Jade Weidle - Deputy Manager Mrs. Koukab Kondazi - Care Assistant Key Volunteers Mrs Lorraine Finnerty Music and Movement Thursday 1 ½ Hours Mrs Sara Robinson Music and Movement Friday 1 Hour Mrs Asal Peyvastegar Arts and Crafts Thursday All day
Page 5
WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME
MONDAYS
TUESDAYS
Keep Fit Exercise Story Telling Computer. Numeracy General Knowledge Relaxation
Keep Fit Exercise Arts & Crafts Bingo T.V General Knowledge
THURSDAYS
FRIDAYS
Keep Fit Exercise Music and Movement Arts and Crafts Snooker
Keep Fit Exercise Computer Board Games Snooker Music & Movement
VARIABLE DAYS
Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery
Volunteers
We have three volunteers who regularly attend the centre every week
Page 6
WELLDON ACTIVITY GROUP
YEAR ENDED 31[ST] DECEMBER 2021
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and:
Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts.
Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 7
’ s Independent Examiner Report on the Accounts
Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2021
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below
Independent examiner’s statement
In connection with my examination, no matter has come to my attention,
- (1) which gives me reasonable cause to believe that in, any material respect, the requirements
to keep accounting records in accordance with section 130 of the Charities Act:
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met: or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Mr Alan Thackrey
Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY
Page 12
WELLDON ACTIVITY GROUP NOTE TO THE ACCOUNTS
YEAR ENDED 31[ST] DECEMBER 2021
ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts.
a. Basis of Accounting
The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts.
b. Income & Expenditure
Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned..
c. Non-cash donations
A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms.
d. Resources Expended
Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events.
e. Premises
The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge.
f. Fixed Assets
Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis:
New Equipment and Furniture over 4 years Second-Hand Equipment and Furniture over 2 years
g. Insurances
The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million)
Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and fifty thousand)
Page 13
BUSINESS CONTACTS
The Group has been successful in developing new business contacts which are so important in increasing the confidence and self-respect of our clients.
We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could:
a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work.
Our rates are very competitive and we guarantee completion on time.
GIFT AID
Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated.
Page 14
WELLDON ACTIVITY GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2021
| Unrestricted |
Restricted | Total | Total | |||
|---|---|---|---|---|---|---|
| General |
Funds | 2021 | 2020 | |||
| Funds | ||||||
| Income | Notes | £ |
£ | £ |
£ | |
| Day Care Fees | A | 21228 | 0 | 21228 | 26844 | |
| Local Church Grants | B | 200 | 0 | 200 | 1400 | |
| Donations | C | 6458 | 0 | 6458 | 4551 | |
| Other Income | D | 24747 | 0 | 24747 | 47656 | |
| Total | 52633 | 0 | 52633 | 80451 | ||
| Expenditures | ||||||
| Direct Charitable Costs E | 55031 | 0 | 55031 | 57901 | ||
| Occupancy | F | 25005 | 0 | 25005 | 6254 | |
| Indirect costs | G | 2181 | 0 | 2181 | 2350 | |
| Total | 82217 | 0 | 82217 | 66505 | ||
| Net Income | -29584 | 0 | -29584 | 13946 | ||
| Transfer between | ||||||
| Funds | 0 | 0 | 0 | 0 | ||
| Fund balances | -29584 | 0 | -29584 | 13946 |
Page 8
| 2021 £ A. Day Care Fees Client Fees 21228 Council Retention Scheme 0 21228 B. Local Church Grants Pinner Methodist 200 Pinner Parish Church 0 St. John's Greenhill 0 200 C. Donations Friends of WAG 4151 Northwick Park Rotary 200 Harrow Lawn Tennis Club 100 Waitrose 0 Harrow School Golf Club Ladies Section 491 Memory of Bryan Taylor 1516 6458 D. Other Income Govt Retention Scheme 23624 Bank Deposit Interest 504 Legacy - Hillary Lock 0 Tax Repayments 619 Sale of Motor Car 0 24747 |
2020 £ 15694 11150 |
|---|---|
| 26844 200 1000 200 1400 3110 200 250 666 325 0 4551 33310 2034 8875 937 2500 47656 |
Page 9
| 2021 | 2020 |
|---|---|
| £ | £ |
- E. Direct Charitable Costs
| Salaries Employer NIC Client Costs Craft Materials Pension Contributions F. Occupancy Costs Repairs and Maintenance Cleaning Materials Rent G. Indirect Costs Payroll & Bank Charges Postage & Stationery Telephone Depreciation Vehicle Running Expenses Insurances Christmas Miscellaneous Audit Fee Printing and AGM Expenses Affiliation Fees Travel Expenses PPE |
54605 56407 0 1096 88 52 12 21 326 325 55031 57901 0 1 5 3 25000 6250 25005 6254 864 792 66 102 48 210 49 234 0 19 654 654 69 0 65 30 250 250 0 46 13 13 15 0 88 0 2181 2350 |
54605 56407 0 1096 88 52 12 21 326 325 55031 57901 0 1 5 3 25000 6250 25005 6254 864 792 66 102 48 210 49 234 0 19 654 654 69 0 65 30 250 250 0 46 13 13 15 0 88 0 2181 2350 |
|---|---|---|
| 6254 792 102 210 234 19 654 0 30 250 46 13 0 0 2350 |
Page 10
Page11
TRUSTEES REPORT 2021
MEETING THE NEEDS OF THE
LOCAL COMMUNITY
Registered Charity Number 1091034
MISSION STATEMENT
OUR AIMS AND OBJECTIVES
TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING
OUR MEMBERS WHO ARE DISADVANTAGED
THROUGH EMOTIONAL, PHYSICAL OR LEARNING
DISABILITIES WITH A SAFE AND HAPPY
ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’
RIGHTS, NEEDS AND DIGNITY.
WELLDON ACTIVITY GROUP
REGISTERED CHARITY NUMBER 1091034
A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235
FOUNDED OCTOBER 2001
LIFE PRESIDENT : MR. BRIAN WHITEHEAD
GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION
The following have acted as Trustees during the year 2021
Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Hannah Hatcher Trustee (Resigned 17[th] July 2021) Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee
…………………………………………………………………………
Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 0208 861 0764 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed.
Page 1
CHAIRMAN’S REPORT FOR 2021
At the start of the year the centre remained closed due to the Covid-19 pandemic. The staff continued to be furloughed under the government scheme. Our date for reopening seemed to recede ever further into the future but finally in summer 2021 our doors were open to our clients again. We were very grateful for the advice and support we received from Harrow Council to ensure that our centre was as safe as possible for the clients and staff.
There was a considerable reduction in the number of clients, partly because Care Homes were reluctant to send residents to the centre because of the danger of infection. Sadly some were no longer able to attend due to ill health or having moved away. It was not possible to carry out the full range of activities because of ensuring that everything was Covid safe and also because our volunteers were not able to return for various reasons. Our volunteers had given much pleasure to our clients with the activities they organised over the years and we would thank them for everything they had done. However the clients were very pleased to be back and have the opportunity of socialising and taking part in different activities again.
We have advertised the service to the council and local care homes and we are pleased to have had new clients starting.
We are very grateful for the loyalty and commitment of our current staff.
I would like to thank all the trustees for their commitment as well. Trustees meetings continued on Zoom at regular
intervals throughout the year. We were able to hold the AGM in person at Trinity Church and meet up face to face
Sue Anderson
Chair
Page 2
TRUSTEES ANNUAL REPORT
We were able to re-open our Day Care Centre in July as the Covid-19 virus started to show a decline. We immediately contacted Harrow Council Infection Control Department to come to the Centre and review our controls in protecting both our clients and staff. We are pleased to report they had no recommendations and were happy with all the controls we had implemented.
Only one external presentation was made, this however resulted in us obtaining another regular volunteer
Our fiscal reserves will protect the centre in the short term but we will continue to look at minimising our expenses and increasing our client numbers in the immediate future
Page 3
MAJOR RISKS AND EXPOSURES
Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre.
Individual Client assessments are conducted annually with Residential Homes and Social Services.
Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action.
Risk Assessments are conducted annually in the following areas:-
Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording
Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks
The Trustees do not believe any major exposures are apparent demanding immediate attention.
Page 4
ORGANISATION
Trustee Meetings are held every other month and in the current environment via Zoom.
Full-time Staf
Mrs. Lorna Fields - Manager - Miss Jade Weidle Deputy Manager Mrs. Koukab Kondazi - Care Assistant
Key Volunteers
Mrs Lorraine Finnerty
Music and Movement Thursday 1 ½ Hours Music and Movement Friday 1 Hour
Mrs Sara Robinson
Arts and Crafts
Thursday
Mrs Asal Peyvastegar
All day
Page 5
WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME
MONDAYS TUESDAYS
Keep Fit Exercise Keep Fit Exercise Story Telling Arts & Crafts Computer. Bingo Numeracy T.V General Knowledge General Knowledge Relaxation
THURSDAYS
FRIDAYS
Keep Fit Exercise Keep Fit Exercise Music and Movement Computer Arts and Crafts Board Games Snooker Snooker Music &
Movement
VARIABLE DAYS
Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery
Volunteers
We have three volunteers who regularly attend the centre every week
Page 6
WELLDON ACTIVITY GROUP
YEAR ENDED 31ST DECEMBER 2021
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and:
Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts.
Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 7
’ s Independent Examiner Report on the Accounts
Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2021
Basis of independent examiner’s My examination was carried out in accordance report with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or
disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below
Independent examiner’s statement In connection with my examination, no matter has come to my attention,
(1) which gives me reasonable cause to believe that in, any material respect, the requirements
to keep accounting records in accordance with section 130 of the Charities Act: * to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met: or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Mr Alan Thackrey Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY
Page 12
WELLDON ACTIVITY GROUP
NOTE TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2021 ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts.
a. Basis of Accounting
The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts.
b. Income & Expenditure
Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned..
c. Non-cash donations
A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms.
d. Resources Expended
Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events.
e. Premises
The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge.
f. Fixed Assets
Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis:
New Equipment and Furniture over 4 years Second-Hand Equipment and Furniture over 2 years
g. Insurances
The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million)
Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and
fifty thousand)
Page 13
BUSINESS CONTACTS
The Group has been successful in developing new business contacts which are so important in increasing the confidence and self-respect of our clients.
We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could:
a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work.
Our rates are very competitive and we guarantee completion on time.
GIFT AID
Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated.
Page 14