## **TRUSTEES REPORT 2021** ## _MEETING THE NEEDS OF THE_ ## _LOCAL COMMUNITY_ Registered Charity Number 1091034 ## **MISSION STATEMENT** ## **OUR AIMS AND OBJECTIVES** TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED THROUGH EMOTIONAL, PHYSICAL OR LEARNING DISABILITIES WITH A SAFE AND HAPPY ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ RIGHTS, NEEDS AND DIGNITY. # WELLDON ACTIVITY GROUP REGISTERED CHARITY NUMBER 1091034 A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235 FOUNDED OCTOBER 2001 LIFE PRESIDENT : MR. BRIAN WHITEHEAD GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION The following have acted as Trustees during the year 2021 Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Hannah Hatcher Trustee (Resigned 17[th] July 2021) Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee ………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 0208 861 0764 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed. Page 1 ## **CHAIRMAN’S REPORT FOR 2021** At the start of the year the centre remained closed due to the Covid-19 pandemic. The staff continued to be furloughed under the government scheme. Our date for re-opening seemed to recede ever further into the future but finally in summer 2021 our doors were open to our clients again. We were very grateful for the advice and support we received from Harrow Council to ensure that our centre was as safe as possible for the clients and staff. There was a considerable reduction in the number of clients, partly because Care Homes were reluctant to send residents to the centre because of the danger of infection. Sadly some were no longer able to attend due to ill health or having moved away. It was not possible to carry out the full range of activities because of ensuring that everything was Covid safe and also because our volunteers were not able to return for various reasons. Our volunteers had given much pleasure to our clients with the activities they organised over the years and we would thank them for everything they had done. However the clients were very pleased to be back and have the opportunity of socialising and taking part in different activities again. We have advertised the service to the council and local care homes and we are pleased to have had new clients starting. We are very grateful for the loyalty and commitment of our current staff. I would like to thank all the trustees for their commitment as well. Trustees meetings continued on Zoom at regular intervals throughout the year. We were able to hold the AGM in person at Trinity Church and meet up face to face Sue Anderson Chair Page 2 ## **TRUSTEES ANNUAL REPORT** We were able to re-open our Day Care Centre in July as the Covid-19 virus started to show a decline. We immediately contacted Harrow Council Infection Control Department to come to the Centre and review our controls in protecting both our clients and staff. We are pleased to report they had no recommendations and were happy with all the controls we had implemented. Only one external presentation was made, this however resulted in us obtaining another regular volunteer Our fiscal reserves will protect the centre in the short term but we will continue to look at minimising our expenses and increasing our client numbers in the immediate future Page 3 ## **MAJOR RISKS AND EXPOSURES** Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre. Individual Client assessments are conducted annually with Residential Homes and Social Services. Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action. Risk Assessments are conducted annually in the following areas:- Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks The Trustees do not believe any major exposures are apparent demanding immediate attention. Page 4 ## **ORGANISATION** Trustee Meetings are held every other month and in the current environment via Zoom. Full-time Staff Mrs. Lorna Fields - Manager Miss Jade Weidle - Deputy Manager Mrs. Koukab Kondazi - Care Assistant Key Volunteers Mrs Lorraine Finnerty Music and Movement Thursday 1 ½ Hours Mrs Sara Robinson Music and Movement Friday 1 Hour Mrs Asal Peyvastegar Arts and Crafts Thursday All day Page 5 ## **WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME** ## MONDAYS ## TUESDAYS Keep Fit Exercise Story Telling Computer. Numeracy General Knowledge Relaxation Keep Fit Exercise Arts & Crafts Bingo T.V General Knowledge ## THURSDAYS ## FRIDAYS Keep Fit Exercise Music and Movement Arts and Crafts Snooker Keep Fit Exercise Computer Board Games Snooker Music & Movement ## VARIABLE DAYS Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery ## **Volunteers** We have three volunteers who regularly attend the centre every week Page 6 ## **WELLDON ACTIVITY GROUP** ## YEAR ENDED 31[ST] DECEMBER 2021 ## STATEMENT OF TRUSTEES’ RESPONSIBILITIES Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and: Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts. Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 7 ## **’ s Independent Examiner Report on the Accounts** Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2021 Basis of independent examiner’s report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below Independent examiner’s statement In connection with my examination, no matter has come to my attention, - (1) which gives me reasonable cause to believe that in, any material respect, the requirements  to keep accounting records in accordance with section 130 of the Charities Act: - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Mr Alan Thackrey Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY Page 12 ## **WELLDON ACTIVITY GROUP** NOTE TO THE ACCOUNTS ## YEAR ENDED 31[ST] DECEMBER 2021 ## ACCOUNTING POLICIES The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts. ## a. Basis of Accounting The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts. ## b. Income & Expenditure Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned.. ## c. Non-cash donations A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms. ## d. Resources Expended Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events. ## e. Premises The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge. ## f. Fixed Assets Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis: New Equipment and Furniture over 4 years Second-Hand Equipment and Furniture over 2 years ## g. Insurances The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million) Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and fifty thousand) Page 13 ## **BUSINESS CONTACTS** The Group has been successful in developing new business contacts which are so important in increasing the confidence and self-respect of our clients. We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could: a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work. Our rates are very competitive and we guarantee completion on time. ## **GIFT AID** Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated. Page 14 ## **WELLDON ACTIVITY GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2021** |||Unrestricted
|Restricted||Total|Total| |---|---|---|---|---|---|---| |||General
|Funds||2021|2020| |||Funds||||| |Income|Notes|£
|£||£
|£| |Day Care Fees|A|21228||0|21228|26844| |Local Church Grants|B|200||0|200|1400| |Donations|C|6458||0|6458|4551| |Other Income|D|24747||0|24747|47656| |Total||52633||0|52633|80451| |Expenditures||||||| |Direct Charitable Costs E||55031||0|55031|57901| |Occupancy|F|25005||0|25005|6254| |Indirect costs|G|2181||0|2181|2350| |Total||82217||0|82217|66505| |Net Income||-29584||0|-29584|13946| |Transfer between||||||| |Funds||0||0|0|0| |Fund balances||-29584||0|-29584|13946| Page 8 |2021
£

A. Day Care Fees
Client Fees
21228
Council Retention Scheme
0
21228
B. Local Church Grants
Pinner Methodist
200
Pinner Parish Church
0
St. John's Greenhill
0
200
C. Donations
Friends of WAG
4151
Northwick Park Rotary
200
Harrow Lawn Tennis Club
100
Waitrose
0
Harrow School Golf Club Ladies Section
491
Memory of Bryan Taylor
1516
6458
D. Other Income
Govt Retention Scheme
23624
Bank Deposit Interest
504
Legacy - Hillary Lock
0
Tax Repayments
619
Sale of Motor Car
0
24747|2020
£
15694
11150| |---|---| ||26844
200
1000
200
1400
3110
200
250
666
325
0
4551
33310
2034
8875
937
2500
47656| Page 9 |2021|2020| |---|---| |£|£| - E. Direct Charitable Costs |Salaries
Employer NIC
Client Costs
Craft Materials
Pension Contributions
F. Occupancy Costs
Repairs and Maintenance
Cleaning Materials
Rent
G. Indirect Costs
Payroll & Bank Charges
Postage & Stationery
Telephone
Depreciation
Vehicle Running Expenses
Insurances
Christmas
Miscellaneous
Audit Fee
Printing and AGM Expenses
Affiliation Fees
Travel Expenses
PPE|54605
56407
0
1096
88
52
12
21
326
325
55031
57901
0
1
5
3
25000
6250
25005
6254
864
792
66
102
48
210
49
234
0
19
654
654
69
0
65
30
250
250
0
46
13
13
15
0
88
0
2181
2350|54605
56407
0
1096
88
52
12
21
326
325
55031
57901
0
1
5
3
25000
6250
25005
6254
864
792
66
102
48
210
49
234
0
19
654
654
69
0
65
30
250
250
0
46
13
13
15
0
88
0
2181
2350| |---|---|---| |||6254
792
102
210
234
19
654
0
30
250
46
13
0
0
2350| Page 10 Page11 ## **TRUSTEES REPORT 2021** ## _MEETING THE NEEDS OF THE_ ## _LOCAL COMMUNITY_ Registered Charity Number 1091034 ## **MISSION STATEMENT** ## **OUR AIMS AND OBJECTIVES** TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED THROUGH EMOTIONAL, PHYSICAL OR LEARNING DISABILITIES WITH A SAFE AND HAPPY ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ ## RIGHTS, NEEDS AND DIGNITY. ## WELLDON ACTIVITY GROUP REGISTERED CHARITY NUMBER 1091034 A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235 FOUNDED OCTOBER 2001 LIFE PRESIDENT : MR. BRIAN WHITEHEAD GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION The following have acted as Trustees during the year 2021 Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Hannah Hatcher Trustee (Resigned 17[th] July 2021) Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee ………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 0208 861 0764 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed. Page 1 ## **CHAIRMAN’S REPORT FOR 2021** At the start of the year the centre remained closed due to the Covid-19 pandemic. The staff continued to be furloughed under the government scheme. Our date for reopening seemed to recede ever further into the future but finally in summer 2021 our doors were open to our clients again. We were very grateful for the advice and support we received from Harrow Council to ensure that our centre was as safe as possible for the clients and staff. There was a considerable reduction in the number of clients, partly because Care Homes were reluctant to send residents to the centre because of the danger of infection. Sadly some were no longer able to attend due to ill health or having moved away. It was not possible to carry out the full range of activities because of ensuring that everything was Covid safe and also because our volunteers were not able to return for various reasons. Our volunteers had given much pleasure to our clients with the activities they organised over the years and we would thank them for everything they had done. However the clients were very pleased to be back and have the opportunity of socialising and taking part in different activities again. We have advertised the service to the council and local care homes and we are pleased to have had new clients starting. We are very grateful for the loyalty and commitment of our current staff. I would like to thank all the trustees for their commitment as well. Trustees meetings continued on Zoom at regular intervals throughout the year. We were able to hold the AGM in person at Trinity Church and meet up face to face Sue Anderson Chair Page 2 ## **TRUSTEES ANNUAL REPORT** We were able to re-open our Day Care Centre in July as the Covid-19 virus started to show a decline. We immediately contacted Harrow Council Infection Control Department to come to the Centre and review our controls in protecting both our clients and staff. We are pleased to report they had no recommendations and were happy with all the controls we had implemented. Only one external presentation was made, this however resulted in us obtaining another regular volunteer Our fiscal reserves will protect the centre in the short term but we will continue to look at minimising our expenses and increasing our client numbers in the immediate future Page 3 ## **MAJOR RISKS AND EXPOSURES** Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre. Individual Client assessments are conducted annually with Residential Homes and Social Services. Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action. Risk Assessments are conducted annually in the following areas:- Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks The Trustees do not believe any major exposures are apparent demanding immediate attention. Page 4 ## **ORGANISATION** Trustee Meetings are held every other month and in the current environment via Zoom. ## Full-time Staf Mrs. Lorna Fields - Manager - Miss Jade Weidle Deputy Manager Mrs. Koukab Kondazi - Care Assistant Key Volunteers ## Mrs Lorraine Finnerty Music and Movement Thursday 1 ½ Hours Music and Movement Friday 1 Hour Mrs Sara Robinson Arts and Crafts Thursday ## Mrs Asal Peyvastegar All day Page 5 ## **WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME** ## MONDAYS TUESDAYS Keep Fit Exercise Keep Fit Exercise Story Telling Arts & Crafts Computer. Bingo Numeracy T.V General Knowledge General Knowledge Relaxation ## THURSDAYS ## FRIDAYS Keep Fit Exercise Keep Fit Exercise Music and Movement Computer Arts and Crafts Board Games Snooker Snooker Music & Movement ## VARIABLE DAYS Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery ## **Volunteers** We have three volunteers who regularly attend the centre every week Page 6 ## **WELLDON ACTIVITY GROUP** YEAR ENDED 31ST DECEMBER 2021 ## STATEMENT OF TRUSTEES’ RESPONSIBILITIES Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and: Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts. Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 7 ## **’ s Independent Examiner Report on the Accounts** Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2021 Basis of independent examiner’s My examination was carried out in accordance report with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below Independent examiner’s statement In connection with my examination, no matter has come to my attention, (1) which gives me reasonable cause to believe that in, any material respect, the requirements  to keep accounting records in accordance with section 130 of the Charities Act: * to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Mr Alan Thackrey Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY Page 12 ## **WELLDON ACTIVITY GROUP** NOTE TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2021 ACCOUNTING POLICIES The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts. a. Basis of Accounting The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts. ## b. Income & Expenditure Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned.. ## c. Non-cash donations A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms. ## d. Resources Expended Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events. ## e. Premises The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge. ## f. Fixed Assets Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis: New Equipment and Furniture over 4 years Second-Hand Equipment and Furniture over 2 years ## g. Insurances The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million) Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and fifty thousand) Page 13 ## **BUSINESS CONTACTS** The Group has been successful in developing new business contacts which are so important in increasing the confidence and self-respect of our clients. We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could: a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work. Our rates are very competitive and we guarantee completion on time. ## **GIFT AID** Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated. Page 14