AND IEwknd Wak51
BalahK• Sh••i 8-16
Dene Valley Community Transport Trustees Report For the Year 1st April 2022 to 31 St March 2023
Goveming document The organisation known as Dene Valley Communty Transport Ltd (DVCT) is a tharitable MpanY limit8d by guarantee. incorporated on 19 Octobèr 1999 and registered as a charity on 21" February 2002. The company was established under a Memorandum of AssocÈation thIch estsblished the objects and powers of the Charitable o)mpany and is govemed under its Artides of Assooation. In th8 event of the company being wound up members are required to o)ntribute an amnt not exceeding £1. The Memorandurn and Artides of Associati together with rrent finanaal p)sition as set out in our latest a¢o)unts and our key obpth'ves and fu1u plans become Key Management cJ)ntrol documents. Charity Objectives and Activities The objectives of the Company Indle providtng affordable. safe, mcdem and acc8ssible Community Transwrt Service for members of the )mfflUnty aTra organisations of Dene Valley Area. We aim to serve those who are In need of our seiCe bec2use of Age. Sickness, Disabilty. Mental or Physical issues, Poverty. We also aim to prevent social Isolati and loneliness because of a lack and availability of adequate and safe public passenger services. Recruitment and Appointment of Management Committee The dir8Ctors of the charitable ¢(Mnpany are also thaiity trustees for the purpose of charity law and under the Companys Artides a knovln as members of the Management Committee and are elededlredected yeady at our Annual General Meeting. Trustse Induction and Ongoing Training In-house and extemal Trustee training is provKled at regular intervals. The Trustees are fully avrdre of and committed to our charitable objectives. the management organisation and controls in Pla to Measu and monitor achievement in attaining these objectives. All trustees have a copy of this Memorandum. New trustees a encouraged to attend training sessions during which they are provided a copy of this govemance document New trustees receive induction training bthich indudes a review of Ihe Charitable Objectives, of the imF(Jrtance of the document and their key "Roles and Responsibilities" within Ft. We ensure that they understand the doojment and implications for them as a trustee. Organisational Management Structure Dene Valley Communty Transport Ltd. has a Board of six Trustees meet regularfy yth a pLgnned agenda. The Trustees monitor the tSinesS perfomance against our targets. plan for the ongoing improvements and agree the wlioes of the organisation. Members of the Board of Trustees have a broad nge of skills relevant to the I)rk of the company. The Transport Management operational prOdureS comply th the r8quirements of IS09J01:2015 defining roles and reSnSIbIlitieS. The operational team is responsible for implementing the strategy and athieving the trAJsiness aims and objecbves set by the trustees. The Chair wll directty monitor the performan and report progress to the Board. Business Rlsk Management The Management and Trnte8S continue to assess and identify the major business risks to which the charity is exposed. The Board agree adions to redu the hdenttfied risks and review the effectivèness of the alOnS at least annually. Appropriate management a(*ons have been taken to manage reduction of the identified risks including the implementation of operational and security prOdureS whith include perf0rnan measurement standards and weekly controls for applicable to all transactions and contracts. Our Operating Environment The Covid Lockdowns have (xjrtailed devel(ynent of DVCT and level of ino)me, the community organisations and school activities having been severely restricted durirwJ this financial year. The demand for reduced cost afft)rdable transport serving community organisations continues to be essential for th8 wellbeing of all users. The latest ¢Jemogrdphic statistics obtsined from Durham County Council Local Development Stratagy cmtinue to indicate that the Dene Valley Community Transport corrtinues to operate in Wards that SLrffer from high levels of long-temi unemplOnent and soual isolation vlhich is reflected in the physical and mental heath lIbeing neets of the cornmunity. Achievements and Perfomian¢e The business objectives sat for 2022r23 to strengthen the management and opefating structure, financial and op8rating objectives have not been achieved due to the effects of Covid lockdo regulations. Progress towards DVCT environmentsl and cost reduction by obtsining Hybrid or Electric vehicles was curtailed by the lack of availability of these to replace fAJr rrent vehides. The organisation continues to plan for sustsinability and succession to key posts focusing on the professional development of the transport administrator. All drivers are assessed to Midas stsndards and are DBS checked. The organisation complies viith CTA poliaes and procedures required to satisfy the requirements needed to tender for
Council contracts. The vehide trathng system continues to provide transport management infomation and cost control benefits. The addttional beneffts indude improved serity for drivers and passengers, improved joumey planning aracY and improvgj management information sy*ems. People The Trustees are committed to personal trainirvJ and develotynent for key staff and volunt8ers and is impjrtant to the health and sustsinabilty of the business. The current personal development program is still ongoing. The organisation human resource planning ¢ontinue5 to fOS on sustsinability and succession in key posts and the professional develoF(nent of the transport administrator The utilisation of vehides was very low during the year due to COVKI restrictions and lack of confidence of our customers to bk our vehides for communal trips. The Drivers have proved loyal during this difficult period. The only disapFointment has been the inabilty to fill an aFprentice Fosrbon in the Gara98. This has been due to a lack of suitsble trainees. Key Alms & Objectives. FinarKial PerfornMn¢e Review and Reserves Policy for 2023-2024 The Covid Crisis has had a profound detrimental effect on the financial perfomance of DVCT. Action plans are in Pla to focus on post Covid recovery actions to strengthen the Organisations, financial and operational status. Action plans duriro 202>24 will be on an improved customer base. the ongoing development of a professional operational and firAncial management regime. positive cash flow, planned vehide rePlarnent with Hybrid or Electrical vehides. The average age of the fleet is increasirvJ Ihe fOlS will be on preventatrve rna1ntenan to increase reliability arKI redu off road time of the vehides. The Trustees are continually encouraged to review. monitorand question the business Performan against budget. Staff &Volunteers The Trustees thank all of the Staff & Volunteers for dedication. effr)rts and ntribUtIon to the 1[beIng of the business. The volunteer policy is to increase the number of volunteer stsff and drivers ofth8 right calibre. Accountant The Chairagain wishes to thank the AccountanL I Groves, fortrfi qualty arrty pr8s8ntation of the aA)unt$ and the time taken to ensure the Trustees fully uThlerstand the u)ntents. The Chair cOnfiS the financial accounts aUratelY refle¢ts the position of the organisation. Compliance with Legislation Th8 Management shall continue regularty review prcKedures and poliaes and revise as appropriate to ensure ongoing Complian with Road Traffic, DVLA, OHSW. POVA and Environmental legislation, regulations and guidelines. The rnpanY believes this policy beneffts the safety, v4ellbeing and protection of staff, volunteers and passengers. We believ8 this policy portrays Dene Valley Communty Transport as a caring. professional and sustainable organisation. Responsibilities of the Board of Trustees Company Law requires the Board of Trustees to wepare financial statements for each financial year vthich give a true and fair ffectiOn of the financ4al status of the charitable company as shown in the balance sheet and its incomirKJ resources and application of resources, incIling income and expenditur8. forthe financial year. In preparing those financial statements, th& Board of Trustees shId follow best practi arKI:. Select suitsble ac¢ountiThJ poliaes arKI then apply them consistently" Make judgments and estimates that are reasonable and prent., and Prepare tfkq financial statements C the going con basis unless it is inappropriate to assume that the rnpanY viill continue on that basis. The Board of Trustees is respSIble for havirKJ maintained proper aCco1vj records disclose wth reasonable accuracy at any tim8 the financial position of the tharitable company and to enabl& them to ensure that the financial statements comply Nmth the C¢Jmpanies Aci 2tth. The Board of Trustees is also responsib18 for safeguarding the assets of charitable company arKJ hence tang reasonable steps for
the prevention aTrJ detection of fraud and other irregularities. Members of the Board of Trustees Members of the ard of Trustees. tho are direciors for the purFose of company law and trustees for the purpose of the charity law. served durirvJ the year and up to the date of this report are set out on page 1. This report has been prepared in accordance with the Statement of RecommendirvJ Pradice: Accnting and RerKSrting by Charities (issued in March 2(MJ5) arKI in accordance with the special provisions of the Compantes Act 20{ relatiry to small entities. Approved by the Board ofTrustees on 2* January2024 and signed on its behalfby Anthony H. Bird Chair of the Board of Trustees
I r8Wt on the accnts for y•arah 31st M8wch Set cdrt on pw 6 to 1fj RponSIbIl1#S and Bas18 of Repyl As the trustoes of tho &PanY lar¥1 abo ts dirwaorsfortr wpc6es ofow18wI are restxMibk lor Ihe prepatation oftt Iwng sabsfied mysettthat thè acuwnts oflh8 oryny arp Th)t to be audfaj Part 18 ofthè 2( Act and are elvjib fDr independent exarninab"on, I reptyt in res ofrnyexaminatsn ofthe chaws accounts as out u#derse¢bon 145 of the CharlS Ac¢2011 2011 ktl. In LxrryirvJ rrry e¥2minaJbJn I have (OL3 the Direc1& grn by Ihe Charty Con510 under section 145(5llbl of Ih8 2011 cause to belwe.. Ihe fjnan(#al $tatsrtrts do not cornplyryth the accnI Wulreffts ot ofthe 2C(fj Act other than ary requir8t that lh8 ac£ourts aTrJ tsa"f nota matteT con5JerEd as part of an iTrJepend8nt ¢xaminthn.' 141 Rec0Mftnded Platti10racc0UTrtirj aTrJ rewbNJ by charthes to t*llès prepari thar acthunis in 0x0rdn with the FuwnLyal SlaTrJard aFpl in the UK aTrJ RewW of1n IFRS 1021. thi5 report in order to en8t4& 8 proper uTrJers1a1ITfj of ts actInts to tE tEadpJ. lan Groves 167 Humrrnr5kWAwiue tkdlngton 29th JanLW 2024
Total Fund5 2023 Total FuThts FuTrJ5 INCOMING RESOURCES Voluntary inc(#n• Acts"vrtw for gererats"ry4 fu Ineome from inve5trnents 56,470 56.470 64.936 TOTAL INCOMING RESOURCES .510 &3.510 64,938 RESOURCES EXPENDED charitab actMb88 9.451 68.376 76,870 Costs olgeneratiNJ lu 21,483 21,483 12.7T2 513 513 TOTAL RESOURGES EXPENDED 80.¥21 9.451 .372 SV,503 NET ICiJTGOINGI I INCOMI IIESOLHICES BEFORE TRANSFERS 124.4111 19.451) 133.8821 125,Wl Gross transfer5 bet*wn NeT MOVEMEKf IN FUNDS P4.4111 19.4511 {33.8621 125,567) eAL4Nce BROUGHT FORWARD. 205.311 240,on 265,639 10.351 195, X6.211 240,072
BALANCE SHEEfAS AT 31ST IAARCH 2023 2022 TANGIBLE FLXED ASSETS 10 13.829 CURRENT ASSErs Debtors 36.381 31.787 Cash At Bank hr Hand 26.172 UABILMES Creditors. c4ts due s 12 56,171 $2,481 TOTAL NAsSET8 2(.211 240,073 THE FUNDS OF THE CHARtrY UnresMfAed. 13 14259 110.252) . deslgnatsd 13 124,610) 124.5101 13 1195.860} 1205.3111 TOTAL FUNDS 12fffj.2111 1240.0731 For the yeaf endad 31st Marth 2023 t ()pany enblbJ toexBnptiffi awJr( urthr s8con 477 ofth& Ccfflp8nk88 2CC6 Lating to small torryafiiBS The memters have not requtred IP to obtswi an arrnuntsforthB ya8r in qItion in accordanc8 with 58cbon 476. reging and slgned on 1¢$ W. DlrxtorlTrusi••
FOR THE YEAR EIIDED 31ST MAR<>I 2023 The Cha¥ty is a wNate rryny Ivnffed ty guarartse, r•ase¢l in EWwJ Wat8s and a regthred ty in England arKI Wakn. The address olthe Regt1 crffKe i& The Stcp S(>", SX Ehkn L•. Bi51KpAthTrJ. DL14 8TD. Th•sg financtal 8tstsment6 b88n Fwarl Cry1ih FRS 102. Tr FirwKaal Fleportirvj Starthrd aPplth in Ihe UK aThg the RepublK of IreLgTrS, Ihe Statement of Prackn applKxbk to dre5 pryriThJ tsir afXOUnts in accordance with the Finar1 Rwbrwj Stsrbjafd aFvWle UK aThJ of IFRS 1021 (char88 SORP IFRS 10211 and the Charitie5 Act 2011. Accounting P0cles ffinanoal 5taternwts hm cn the hthrica l)w. as nh>JifiEd by the revalua ofcerkth) finanoal asséts and Ikqb1l invstrnent propertw w$U1 atfr¥8Iue thmugh exendthrB. The farria1 8tateTrRrts ha¥• par is frJn¢thnwwJ rr ofthe entity. Golng Concern There are no material urKwlaints8 atM)utthe ltyb3 oyth No Cash Fkrw Stat&nent has been we8enkd for the cny. weparation to the financ#al 8t2tements requw85 marwThnt to make jOJwts. •stHY¥s and as8umpb.ons that affect the Fund ACnti Restrictsd funds are Subieded to rEstsl• on tw eXpwKIJr¢ dodarnd ty Ihe donor or Ihrowjh the iwms ofan aFwl, aTrJ fall Furth expLanation ofthe natyre wrwse (leach furJ 10 kithE finarbid st8knt& AJI cOmIng resour$ are of ?Tr tivet IAS p05J to the charity.. it IS probabk that th8 econOrn tenefits assotsth wilh Ih8 transaction ll fo#to the tharity Ihe amount can te relrdbty rrna5ufBd. The follw.ng seofic polic ar8 appl to partAilar ofwJre.' . ino)me from donations or grants i8 Tnised is evhJerKe of entidoènt to the gf( relp1 is probable and its amount can be measLsr8d rdiabty.
FOR YEAR ENDED 31ST IAARCH X123 - income from donaled go(Ys I rneaJred * the f•"r value of the gJod$ unless this is impractical to measure r&liabty. in which case the value is derived from the cost to ts (wM)r or the estimated resale value. Donated facilities aThJ seThicÈs a rwnised in the acojjnts when reNed rf the value Can be lablY measured. No as un(1•d ftbnds unkn t 6 a nadUal ru¥Trt k) t Sknt a pwbxl8r purpw aThJ fthmtra rf unspent. in cas• it may r8gartsS a8 restrKknJ. Eyinditure B accounted for orÈ an acuu as a rthffty is ElperKIth any VAT rmnnot Jl Sa of donated gKtt1$. . other expendire indudes al e%TditUre that n8ilh8r rel8tl to ra¢hw furth for th8 carity r part ofrts expeThJfture on charitabk aebvitses. JI c05[8 are allord to expeTrJiluTr catego8 relkdry V of rESCU. trecl rxjsts a1thbulab to a ingle athity ara allocatsd directy to that •vity. Shar costs are atsibe5 tlxy tttrute to on a restsrb. lustffi3b and oJn8*t8t bas TarwJlbl8 Ftx¢¢l Ass•is u8efullrf91l(th may te th• durat ofgrantluThJr41 as frAhM:_ Freehc4J Property Motorvehil Furniture & Frtts"rMJs Office & Other Equipmarbt Cm)wtsr Eguyt a mwmm) of5 yaar5 d8FendU on grant 5)Yar5
FCAR THEYEAR ENDED 31ST IIARCH 2023 A finanual a86et or1obi 15 rwni8•J ontytkn) tttY bKt¥nes a twty to ojrtra¢l [¥n$ ofth& instrument Basi¢ finandal iftstrurnt8 ar8 intyty Terzgnts&l as thp arrnunt [BNble or payabk indudirvJ any rejaied transafkn costs. unkss the ar[arvjert a finaneJ tsar4X)n, where rt is rec09ft at th& present value of the fvtUf• payments discoud at a market rate of interest fora Sl8rdel trn Current assats and cJJrRm li•biliMits arn sutwwty at the tash of(th8r ey•eded to bE paby or TeceN8d and not di8Unt¢d. Limiled ty gu8rants• Den8 Val GrmmuNty Transpxt IB a c(ryony lknl&J by guartoe dces not ha% a sharE capital 10
FOR ThE YUR EIIDED 31ST IiIRCH 2023 INCOMING RESOURCES 2022 Far85 and T Garage Sw BSOG fv81 rebate 32,915 2.1 29,454 59.470 2023 8ank interest re¢*wab 2022 Grants.. r85triLtsJ fvrKIs 13 56,510 11
RESOURCES EXPENDEO To¢al 2022 StaffiThJ cc6ts 46.357 791 42.807 728 4.416 Offic8 Rent 1,025 4,463 Insuran Volunteer Ews8S Sundry Exwis8s Bad Debt Provk8 Depre0ati of (Y•med assets {Profftl Loss sak ot+y¥fftI asse 4,1( 357 971 9,186 23,259 11.687) {8) 11Lh)I 5,470 68.376 76.870 Total 2022 Garage Purth88es Fuel VehK M8inlenarKe C08ts ofOtherAawits5 1.161 10,605 8.802 915 3,455 4,764 9.757 704 73 865 19.765 1,718 21,483 12,772 Profess1 aTrJ thrfeoF Indepernnt Examlna 513 513 ).372 INCOMING I{OUTGOINGI RESOURCES Net re8wrces a staW allerd*aowrva I lcBJr¥J)'. 23,259 11,6671 IProfitl Loss on Sa of¢x? a&sets Independoftt ExaminalTrJn Cc6ts 11CDI 12
TRUSTEES DISCLOSURE STAFF COSTS 2023 21)22 46.357 42,807 Swal Seojrfty cosls Pension costs 46,357 42,807 charitab Adwib8S kninbtration 8rbJ SupFQrt 13
{al (all unr8strI Total ikju EquvwR8nt & Equi)rrent At 1stP41ri12U22 Additsn8 dijring year DisP05aLs during year 194.146 219,557 10,846 3,746 430,OJ1 3,746 At 31st March 228 194.146 219.557 14.392 433.747 DEPRECTIoN At 1stApril 2022 Charge for the year Charge ort diSpts Adjustrn8nt 208.392 Y,451 9,889 534 9,985 At 316t mar 2023 217.843 5,652 10,423 233.918 NET BOOKVALUE At 31st Mareth 2023 IY4.146 1.714 199.829 At 31st Marth 2022 194,146 757 206. 11. DEBTORS 2023 Trade Debtor Olh8r Debtors 21.823 7.750 2,214 13.333 2,214 36.381 31.787 11 CREDITOR8.wnourts lalllrYJ #hln on•J*¥ Trade Credrtors 11,192 12,9701 27,731 20,218 6,874 12,9311 28.320 20,218 OtherCrwJitot5 56.171 52,481 14