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8-16

Dene Valley Community Transport
Trustees Report
For the Year
1st April 2022 to 31 St March 2023

Goveming document
The organisation known as Dene Valley Communty Transport Ltd (DVCT) is a tharitable ￿MpanY limit8d
by guarantee. incorporated on 19 Octobèr 1999 and registered as a charity on 21" February 2002. The
company was established under a Memorandum of AssocÈation ￿thIch estsblished the objects and powers
of the Charitable o)mpany and is govemed under its Artides of Assooation. In th8 event of the company
being wound up members are required to o)ntribute an am￿nt not exceeding £1.
The Memorandurn and Artides of Associati￿ together with ￿rrent finanaal p)sition as set out in our
latest a¢o)unts and our key obpth'ves and fu1u￿ plans become Key Management cJ)ntrol documents.
Charity Objectives and Activities
The objectives of the Company Ind￿le providtng affordable. safe, mcdem and acc8ssible Community
Transwrt Service for members of the ￿)mfflUnty aTra organisations of Dene Valley Area. We aim to serve
those who are In need of our se￿iCe bec2use of Age. Sickness, Disabilty. Mental or Physical issues,
Poverty. We also aim to prevent social Isolati￿ and loneliness because of a lack and availability of
adequate and safe public passenger services.
Recruitment and Appointment of Management Committee
The dir8Ctors of the charitable ¢(Mnpany are also thaiity trustees for the purpose of charity law and under
the Companys Artides a￿ knovln as members of the Management Committee and are elededlredected
yeady at our Annual General Meeting.
Trustse Induction and Ongoing Training
In-house and extemal Trustee training is provKled at regular intervals. The Trustees are fully avrdre of and
committed to our charitable objectives. the management organisation and controls in Pla￿ to Measu￿ and
monitor achievement in attaining these objectives. All trustees have a copy of this Memorandum. New
trustees a￿ encouraged to attend training sessions during which they are provided a copy of this
govemance document New trustees receive induction training bthich indudes a review of Ihe Charitable
Objectives, of the imF(Jrtance of the document and their key "Roles and Responsibilities" within Ft. We
ensure that they understand the doojment and implications for them as a trustee.
Organisational Management Structure
Dene Valley Communty Transport Ltd. has a Board of six Trustees meet regularfy y￿th a pLgnned
agenda. The Trustees monitor the t￿SinesS perfomance against our targets. plan for the ongoing
improvements and agree the wlioes of the organisation. Members of the Board of Trustees have a broad
nge of skills relevant to the I￿)rk of the company. The Transport Management operational prO￿dureS
comply ￿￿th the r8quirements of IS09J01:2015 defining roles and reS￿nSIbIlitieS. The operational team is
responsible for implementing the strategy and athieving the trAJsiness aims and objecbves set by the
trustees. The Chair wll directty monitor the performan￿ and report progress to the Board.
Business Rlsk Management
The Management and Trn￿te8S continue to assess and identify the major business risks to which the charity
is exposed. The Board agree adions to redu￿ the hdenttfied risks and review the effectivèness of the
a￿lOnS at least annually. Appropriate management a(*ons have been taken to manage reduction of the
identified risks including the implementation of operational and security prO￿dureS whith include
perf0rnan￿ measurement standards and weekly controls for applicable to all transactions and contracts.
Our Operating Environment
The Covid Lockdowns have (xjrtailed devel(ynent of DVCT and level of ino)me, the community
organisations and school activities having been severely restricted durirwJ this financial year. The demand
for reduced cost afft)rdable transport serving community organisations continues to be essential for th8
wellbeing of all users. The latest ¢Jemogrdphic statistics obtsined from Durham County Council Local
Development Stratagy cmtinue to indicate that the Dene Valley Community Transport corrtinues to operate
in Wards that SLrffer from high levels of long-temi unemplO￿nent and soual isolation vlhich is reflected in
the physical and mental heath ￿lIbeing neets of the cornmunity.
Achievements and Perfomian¢e
The business objectives sat for 2022r23 to strengthen the management and opefating structure, financial
and op8rating objectives have not been achieved due to the effects of Covid lockdo￿ regulations.
Progress towards DVCT environmentsl and cost reduction by obtsining Hybrid or Electric vehicles was
curtailed by the lack of availability of these to replace fAJr ￿rrent vehides. The organisation continues to
plan for sustsinability and succession to key posts focusing on the professional development of the transport
administrator. All drivers are assessed to Midas stsndards and are DBS checked. The organisation
complies viith CTA poliaes and procedures required to satisfy the requirements needed to tender for

Council contracts. The vehide trathng system continues to provide transport management infomation and
cost control benefits. The addttional beneffts indude improved se￿rity for drivers and passengers,
improved joumey planning a￿racY and improvgj management information sy*ems.
People
The Trustees are committed to personal trainirvJ and develotynent for key staff and volunt8ers and is
impjrtant to the health and sustsinabilty of the business. The current personal development program is
still ongoing. The organisation human resource planning ¢ontinue5 to fO￿S on sustsinability and succession
in key posts and the professional develoF(nent of the transport administrator
The utilisation of vehides was very low during the year due to COVKI restrictions and lack of confidence of
our customers to b￿k our vehides for communal trips. The Drivers have proved loyal during this difficult
period.
The only disapFointment has been the inabilty to fill an aFprentice Fosrbon in the Gara98. This has been
due to a lack of suitsble trainees.
Key Alms & Objectives. FinarKial PerfornMn¢e Review and Reserves Policy for 2023-2024
The Covid Crisis has had a profound detrimental effect on the financial perfomance of DVCT. Action plans
are in Pla￿ to focus on post Covid recovery actions to strengthen the Organisations, financial and
operational status.
Action plans duriro 202>24 will be on an improved customer base. the ongoing development of a
professional operational and firAncial management regime. positive cash flow, planned vehide rePla￿rnent
with Hybrid or Electrical vehides.
The average age of the fleet is increasirvJ Ihe fO￿lS will be on preventatrve rna1ntenan￿ to increase
reliability arKI redu￿ off road time of the vehides.
The Trustees are continually encouraged to review. monitorand question the business Performan￿ against
budget.
Staff &Volunteers
The Trustees thank all of the Staff & Volunteers for dedication. effr)rts and ￿ntribUtIon to the ￿￿1[beIng of
the business. The volunteer policy is to increase the number of volunteer stsff and drivers ofth8 right calibre.
Accountant
The Chairagain wishes to thank the AccountanL I￿ Groves, fortrfi qualty arrty pr8s8ntation of the a￿A)unt$
and the time taken to ensure the Trustees fully uThlerstand the u)ntents. The Chair cOnfi￿S the financial
accounts a￿UratelY refle¢ts the position of the organisation.
Compliance with Legislation
Th8 Management shall continue regularty review prcKedures and poliaes and revise as appropriate to
ensure ongoing Complian￿ with Road Traffic, DVLA, OHSW. POVA and Environmental legislation,
regulations and guidelines. The ￿rnpanY believes this policy beneffts the safety, v4ellbeing and protection
of staff, volunteers and passengers. We believ8 this policy portrays Dene Valley Communty Transport as
a caring. professional and sustainable organisation.
Responsibilities of the Board of Trustees
Company Law requires the Board of Trustees to wepare financial statements for each financial year vthich
give a true and fair ￿ffectiOn of the financ4al status of the charitable company as shown in the balance sheet
and its incomirKJ resources and application of resources, incI￿ling income and expenditur8. forthe financial
year.
In preparing those financial statements, th& Board of Trustees sh￿Id follow best practi￿ arKI:.
Select suitsble ac¢ountiThJ poliaes arKI then apply them consistently"
Make judgments and estimates that are reasonable and pr￿ent., and
Prepare tfkq financial statements C￿ the going con￿￿ basis unless it is inappropriate to assume
that the ￿rnpanY viill continue on that basis.
The Board of Trustees is resp￿SIble for havirKJ maintained proper aCco￿￿1vj records disclose wth
reasonable accuracy at any tim8 the financial position of the tharitable company and to enabl& them to
ensure that the financial statements comply Nmth the C¢Jmpanies Aci 2tth. The Board of Trustees is also
responsib18 for safeguarding the assets of charitable company arKJ hence ta￿ng reasonable steps for

the prevention aTrJ detection of fraud and other irregularities.
Members of the Board of Trustees
Members of the ￿ard of Trustees. tho are direciors for the purFose of company law and trustees for the
purpose of the charity law. served durirvJ the year and up to the date of this report are set out on page
1. This report has been prepared in accordance with the Statement of RecommendirvJ Pradice: Acc￿nting
and RerKSrting by Charities (issued in March 2(MJ5) arKI in accordance with the special provisions of the
Compantes Act 20{￿ relatiry to small entities.
Approved by the Board ofTrustees on 2* January2024 and signed on its behalfby Anthony
H. Bird
Chair of the Board of Trustees

I r8Wt on the acc￿nts for￿ y•arah￿ 31st M8wch Set cdrt on pw 6 to 1fj
R￿ponSIbIl￿1#S and Bas18 of Repyl
As the trustoes of tho &￿￿PanY lar¥1 abo ts dirwaorsfortr* wpc6es ofow18wI are restxMibk lor Ihe prepatation oftt*
Iwng sabsfied mysettthat thè acuwnts oflh8 oryny arp Th)t to be audfaj Part 18 ofthè 2(￿ Act and are elvjib
fDr independent exarninab"on, I reptyt in res￿ ofrnyexaminatsn ofthe chaws accounts as out u#derse¢bon 145 of the
Charl￿S Ac¢2011 2011 ktl. In LxrryirvJ rrry e¥2minaJbJn I have (OL￿3 the Direc1&￿ gr￿n by Ihe Charty Con￿￿￿510￿
under section 145(5llbl of Ih8 2011
cause to belwe..
Ihe fjnan(#al $tatsrt*rts do not cornply*ryth the acc￿nI￿ Wulreff￿ts ot ofthe 2C(fj Act other than ary
requir8￿￿t that lh8 ac£ourts aTrJ tsa"f nota matteT con5*JerEd as part of an iTrJepend8nt
¢xaminthn.'
141
Rec0Mft￿nded Platti￿10racc0UTrtir￿j aTrJ rewbNJ by charthes to t**llès prepari￿ thar acthunis in
0x0rdn￿ with the FuwnLyal SlaTrJard aFpl￿￿ in the UK aTrJ RewW of1￿￿n￿ IFRS 1021.
thi5 report in order to en8t4& 8 proper uTrJers1a￿1ITfj of ts act￿Ints to tE tEadpJ.
lan Groves
167 Humrrnr5kWAwiue
tkdlngton
29th JanLW 2024

Total
Fund5
2023
Total
FuThts
FuTrJ5
INCOMING RESOURCES
Voluntary inc(#n•
Acts"vrtw for gererats"ry4 fu
Ineome from inve5trnents
56,470
56.470
64.936
TOTAL INCOMING RESOURCES
.510
&3.510
64,938
RESOURCES EXPENDED
charitab￿ actMb88
9.451
68.376
76,870
Costs olgeneratiNJ lu
21,483
21,483
12.7T2
513
513
TOTAL RESOURGES EXPENDED
80.¥21
9.451
.372
SV,503
NET ICiJTGOINGI I INCOMI￿ IIESOLHICES
BEFORE TRANSFERS
124.4111
19.451)
133.8821
125,Wl
Gross transfer5 bet*wn
NeT MOVEMEKf IN FUNDS
P4.4111
19.4511
{33.8621
125,567)
eAL4Nce BROUGHT FORWARD.
205.311
240,on
265,639
10.351
195,
X6.211
240,072

BALANCE SHEEfAS AT 31ST IAARCH 2023
2022
TANGIBLE FLXED ASSETS
10
1*3.829
CURRENT ASSErs
Debtors
36.381
31.787
Cash At Bank hr Hand
26.172
UABILMES
Creditors. ￿c4￿ts due s
12
56,171
$2,481
TOTAL N￿AsSET8
2(￿.211
240,073
THE FUNDS OF THE CHARtrY
UnresMfAed.
13
14259
110.252)
. deslgnatsd
13
124,610)
124.5101
13
1195.860}
1205.3111
TOTAL FUNDS
12fffj.2111
1240.0731
For the yeaf endad 31st Marth 2023 t￿ ()￿pany* enblbJ toexBnptiffi awJr( urthr s8c*on 477 ofth& Ccfflp8nk88
2CC6 ￿Lating to small torryafiiBS
The memters have not requtred IP* to obtswi an arrnuntsforthB ya8r in qI￿tion in accordanc8 with
58cbon 476.
reging
and slgned on 1¢$ W.
DlrxtorlTrusi••

FOR THE YEAR EIIDED 31ST MAR<>I 2023
The Cha¥ty is a wNate rryny Ivnffed ty guarartse, r•as￿e¢l in EW*wJ Wat8s and a regthred ￿￿ty in England arKI
Wakn. The address olthe Reg￿t￿￿1 crffKe i& The Stcp S(*>", SX Ehkn L•*. Bi51KpAthTrJ. DL14 8TD.
Th•sg financtal 8tstsment6 b88n Fwar*l ￿ Cry￿￿*1ih FRS 102. Tr FirwKaal Fleportirvj Starthrd aPpl￿th in Ihe
UK aThg the RepublK of IreLgTrS, Ihe Statement of Prackn applKxbk to d￿r￿e5 pryriThJ tsir afXOUnts in
accordance with the Finar￿1 Rwbrwj Stsrbjafd aFvWle UK aThJ of IFRS 1021 (char￿88 SORP IFRS
10211 and the Charitie5 Act 2011.
Accounting P0￿cles
ffinanoal 5taternwts hm cn the hthrica l)w. as nh>JifiEd by the revalua￿ ofcerkth) finanoal asséts
and Ikqb1l￿ inv*strnent propertw w$U￿￿1 atf￿r¥8Iue thmugh exendthrB.
The f￿arria1 8tateTrRrts ha¥• p￿ar￿ is ￿ frJn¢thnwwJ ￿rr￿ ofthe entity.
Golng Concern
There are no material urKwlaints8 atM)utthe ￿l￿tyb3 oyth
No Cash Fkrw Stat&nent has been we8enkd for the c￿ny.
weparation to the financ#al 8t2tements requw85 marwThnt to make jOJwts. •stHY¥*s and as8umpb.ons that affect the
Fund AC￿nti
Restrictsd funds are Subieded to rEsts￿l•￿ on tw eXpwKI￿Jr¢ dodarnd ty Ihe donor or Ihrowjh the iwms ofan aFwl, aTrJ fall
Furth￿ expLanation ofthe natyre wrwse (leach fur*J 10 kithE finarbid st8knt&
AJI ￿cOmIng resour￿$ are of ?**￿Tr ￿tive￿￿t IAS p05*J to the charity.. it IS
probabk that th8 econOrn￿ tenefits assotsth wilh Ih8 transaction *ll fo#to the tharity Ihe amount can te relrdbty rrna5ufBd.
The follw.ng seofic polic￿ ar8 appl￿￿ to partAilar ofwJre.'
. ino)me from donations or grants i8 T￿nised is evhJerKe of entidoènt to the gf( r￿elp1 is
probable and its amount can be measLsr8d rdiabty.

FOR YEAR ENDED 31ST IAARCH X123
- income from donaled go(*Ys I rnea￿Jred * the f•"r value of the gJod$ unless this is impractical to measure
r&liabty. in which case the value is derived from the cost to ts (*wM)r or the estimated resale value. Donated
facilities aThJ seThicÈs a￿ rwnised in the acojjnts when r￿eNed rf the value Can be ￿lablY measured. No
as un￿￿(1•d ftbnds unkn t￿ 6 a ￿n￿adUal r￿u¥￿Trt k) t* Sk*nt a pwbxl8r purpw aThJ fthmtra rf
unspent. in cas• it may ￿ r8gartsS a8 restrKknJ.
Eyi*nditure B accounted for orÈ an acuu* as a rthffty is ElperKIth￿ any VAT rmnnot *Jl
Sa￿ of donated gKtt1$.
. other expendi￿re indudes al e%T￿ditUre that ￿ n8ilh8r rel8t*l to ra¢hw furth for th8 c*arity ￿r part ofrts expeThJfture on
charitabk aebvitses.
JI c05[8 are allor*d to expeTrJiluTr catego￿8 relkdry V* of rESCU￿. t*recl rxjsts a1thbulab￿ to a ingle athity ara
allocatsd directy to that •*vity. Shar￿￿ costs are atsibe5 tlxy tt￿tr￿ute to on a restsr*b￿. lustffi3b￿ and
oJn8*t8t bas
TarwJlbl8 Ftx¢¢l Ass•is
u8efullrf91￿l(th may te th• durat￿￿ ofgrantluThJr41 as frAhM:_
Freehc4J Property
Motorvehil
Furniture & Frtts"rMJs
Office & Other Equipmarbt
Cm)wtsr Eguy￿t
a mwmm) of5 yaar5 d8FendU￿ on grant
5)Yar5

FCAR THEYEAR ENDED 31ST IIARCH 2023
A finanual a86et or1obi* 15 rwni8•J ontytkn) t￿*￿ttY bKt¥nes a twty to ojrtra¢￿l [¥￿￿n$ ofth& instrument
Basi¢ finandal iftstrur￿nt8 ar8 intyty Terzgnts&l as thp arrnunt [B￿N￿ble or payabk indudirvJ any rejaied transafkn costs.
unkss the ar[arvjer￿t a finane*J tsar4*X*)n, where rt is rec09ft￿ at th& present value of the fvtUf• payments
discou￿d at a market rate of interest fora S￿l8rdel* ￿￿tr￿n*
Current assats and cJJrRm li•biliMits arn sutwwty at the tash of(th8r ey•eded to bE paby or TeceN8d
and not di8￿Unt¢d.
Limiled ty gu8rants•
Den8 Val* GrmmuNty Transpxt IB a c(ryony lknl&J by gu*artoe dces not ha%* a sharE capital
10

FOR ThE YUR EIIDED 31ST IiIRCH 2023
INCOMING RESOURCES
2022
Far85 and T
Garage Sw
BSOG fv81 rebate
32,915
2.1
29,454
59.470
2023
8ank interest re¢*wab
2022
Grants.. r85triLtsJ fvrKIs
13
56,510
11

RESOURCES EXPENDEO
To¢al
2022
StaffiThJ cc6ts
46.357
791
42.807
728
4.416
Offic8 Rent
1,025
4,463
Insuran
Volunteer Ews8S
Sundry Exwis8s
Bad Debt Provk8
Depre0ati￿ of (Y•med assets
{Profftl Loss sak ot+y¥fftI asse
4,1(
357
971
9,186
23,259
11.687)
{8)
11Lh)I
5,470
68.376
76.870
Total
2022
Garage Purth88es
Fuel
VehK* M8inlenarKe
C08ts ofOtherAawits5
1.161
10,605
8.802
915
3,455
4,764
9.757
704
73
865
19.765
1,718
21,483
12,772
Profess￿1 aTrJ thrfeoF
Indepern*nt Examlna
513
513
).372
INCOMING I{OUTGOINGI RESOURCES
Net re8wrces a￿ staW allerd*aowrva I lcBJ￿r¥J)'.
23,259
11,6671
IProfitl Loss on Sa￿ of¢x?￿ a&sets
Independoftt ExaminalTrJn Cc6ts
11CDI
12

TRUSTEES DISCLOSURE
STAFF COSTS
2023
21)22
46.357
42,807
Swal Seojrfty cosls
Pension costs
46,357
42,807
charitab￿ Adwib8S
kninbtration 8rbJ SupFQrt
13

{al (all unr8str*I
Total
ikju
EquvwR8nt & Equi)rrent
At 1stP41ri12U22
Additsn8 dijring year
DisP05aLs during year
194.146
219,557
10,846
3,746
430,OJ1
3,746
At 31st March 2￿28
194.146
219.557
14.392
433.747
DEPREC￿TIoN
At 1stApril 2022
Charge for the year
Charge ort diSp￿ts
Adjustrn8nt
208.392
Y,451
9,889
534
9,985
At 316t mar￿ 2023
217.843
5,652
10,423
233.918
NET BOOKVALUE
At 31st Mareth 2023
IY4.146
1.714
199.829
At 31st Marth 2022
194,146
757
206.
11. DEBTORS
2023
Trade Debtor
Olh8r Debtors
21.823
7.750
2,214
13.333
2,214
36.381
31.787
11 CREDITOR8.wnourts lalllrYJ *#hln on•J*¥
Trade Credrtors
11,192
12,9701
27,731
20,218
6,874
12,9311
28.320
20,218
OtherCrwJitot5
56.171
52,481
14