2021-08-31-accounts - Chestnut Playgroup

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Trustees' Annual Report for the period

From Period start date T Period end date Day Month Year o Day Month Year 01 09 2020 31 08 2021

Section A	Reference and administration details	Reference and administration details

Charity name		Chestnut Playgroup

Charity name	Chestnut Playgroup	Chestnut Playgroup

Other names charity is known by

Registered charity number(if any)		1090719

Registered charity number(if any)	Registered charity number(if any)	Registered charity number(if any)	Registered charity number(if any)	1090719	1090719

Charity's principal address				The Cathodeon Centre
				Horseheath Road
				Linton
				Postcode		CB21 4LU

	Names of the charity trustees who manage the charity
		Trustee name	Office (if any)		Dates acted if not for whole year		Name of person (or body) entitled to appoint trustee (ifany)
	1	Kerri Westlake	Chair		Sep2018 -
	2	Fran Pollard	Treasurer		Sep 2020 -
	3	Jessica Sutton	Secretary		Sep 2018 -
	4	Cailan Thomas			Sep2018 -

	Trustee name	Office (if any)	Dates acted if not for whole year
1	Kerri Westlake	Chair	Sep2018 -
2	Fran Pollard	Treasurer	Sep 2020 -
3	Jessica Sutton	Secretary	Sep 2018 -
4	Cailan Thomas		Sep2018 -
5	Jo Paintin		Sep 2018 -
6	Emily Steele		Sep 2020 -
7
8
9
10

	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

TAR

1 2017-18

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 10/10/1999, Amended 30/09/2009

(eg. trust deed, constitution)

How the charity is constituted

Unincorporated association

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Volunteer committee elected from membership at AGM or further meetings if applicable

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

2 2017-18

Section C Objectives and activities

The playgroup aims to enhance the development and education of preschool children by offering appropriate play, education and care facilities, family learning and extended hours groups. We recognise the right of Summary of the objects of the parents to take responsibility for and become involved in the activities of charity set out in its governing document such groups, and offer opportunities for all children whatever their race, culture, religion, means or ability.

Provision of sessional play, education and care The trustees employ a playgroup leader, deputy and other full time and bank staff to provide sessional play, education and care to pre-school children at a setting in the local community. Sessions run in term time on mornings, lunch and afternoons from Monday to Friday. Children may attend playgroup from the age of 2, and all sessions include a mix of ages. We can also provide 1-1 care for any eligible child if required.

Summary of the main activities undertaken for the public Involving parents benefit in relation to these Parents are encouraged to volunteer to join the committee and actively objects (include within this contribute to the development of local pre-school children through the section the statutory playgroup. Furthermore, parents and carers are occasionally invited to declaration that trustees have attend and help at playgroup sessions/outings if they wish, or as part of had regard to the guidance settling in their children. We also encourage parents to share their skills or issued by the Charity hobbies in group sessions where appropriate. Commission on public benefit) Statutory declaration

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

3 2017-18

Section D Achievements and performance

Despite the ongoing Covid-19 situation and its repercussions the playgroup Summary of the main has had another successful year. Our manager and the rest of the staff achievements of the charity continued to open the playgroup to all families despite unknowing times. during the year The playgroup has continued to develop from the progress made over the previous years, building on processes internally as well as continuing to develop the EYFS learning protocols. The staff team continued to provide a high quality level of care for the children, assisting in their educational and emotional development, through use of a broad array of resources. These ranged from equipment and toys, computer tablets, art facilities, as well as a large outside area with playground equipment, vegetable patches, mud kitchen and a sandpit. All whilst adhering to all protocols and changing guidance. We were lucky enough to again gain specific grants which allowed us to purchase new toys and equipment. Activities have also included story-telling, free-flow play, painting and other crafts, role-playing, outside play, singing, messy play, contributing to community events, family events, library visits and various fundraising events. We have also been on outings to local places Covid / lockdown allowing. The staff and committee have again worked hard this year. We have managed to raise more than our fundraising target which we are very pleased was possible despite all the continued restrictions. Financially, the playgroup has had a successful year. We made a good profit mostly through good management of finances, and due to cashflow. We also received some unexpected donations. Together with a cautious eye on the budget, and keeping spending to a minimum this has seen good results. The group entered the following year with a healthy cash balance and a large number of children on role. We will continue to open for 5 days a week, and offer the extended hours funding, within the playgroup opening hours. We have this year purchased a new laptop for the setting manager. We have also had to once again postpone the new sheds for various reasons mostly due to covid lockdowns then finding a new contractor (as the previous one had accepted work elsewhere). This was due to take place in the summer holidays but has had to be rescheduled to next year. We are also looking to spending some of our donation monies as this was not previously possible due to covid/lockdowns etc, and as we had anticipated needing the extra storage space because of the sheds. We look forward to getting new equipment and toys for the children to enjoy.

TAR

4 2017-18

Section E Financial review

Brief statement of the charity’s policy on reserves

The playgroup maintains a savings account with a balance of £25,000+ . This is to cover contingencies and ensures there are adequate resources to pay staff for up to 3 months, and find a new building if necessary. This amount has had to be increased from previous years, after a full review, due to the increased number of staff and the length of service.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Philippa Jordan

Full name(s) Philippa Jordan

Position (eg Secretary, Chair, etc) Administrator

Date 9 June 2022

TAR

5 2017-18

Charity Name No (if any) Chestnut Playgroupygrouproupp 1090719 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period Period start date Period end date To from 01/09/2020 31/08/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 78,361 17,300 11,569 6,342 13 - - - 113,585 - - - 113,585 84,451 2,577 4,145 1,810 3,372 1 996 628 40 580 98,600 - - - 98,600 14,985 - 42,095 57,081	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 78,361 17,300 11,569 6,342 13 - - - 113,585 - - - 113,585 84,451 2,577 4,145 1,810 3,372 1 996 628 40 580 98,600 - - - 98,600 14,985	Last year to the nearest £
CountyCouncilgrant	78,361				57,360
Fees	17,300				13,223
Othergrants	11,569				6,996
Fundraising	6,342				2,195
Bank Interest	13				50
Miscellaneous	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	113,585				79,824

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					79,824

Staff salaries	84,451				56,515
Fundraising,Grants Spent	2,577				1,036
Rent	4,145				4,901
Payroll bureau & recruitment	1,810				1,440
Equipment & stationery	3,372				797
Snack money	1				163
PLA & insurance	996				879
Training	628				200
Telephone	40				16
Other	580				1,462
**Sub total **	98,600				67,409

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					67,409

	14,985	-	-	14,985	12,415
	-	-	-	-	-
	42,095	-	-	42,095	29,680
	57,081	-	-	57,081	42,095

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Current accounts Saving accounts Cash Details Signature Philippa Jordan ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,838 - 25,003 - 240 - 57,081 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name PHILIPPA JORDAN	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Philippa Jordan	PHILIPPA JORDAN	09/06/2022
~~2~~

CCXX R2 accounts (SS)

Independent examiner’s report to the trustees of Chestnut Playgroup

I report on the accounts of the playgroup for the year ended 31 August 2021.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act;
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in, any material respect, the requirements:

to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Barnaby Rix ACA, ICAEW 6 Keene Fields, Linton, Cambridge, CB21 4AA

30 June 2022