## **Trustees' Annual Report for the period**
**From** Period start date **T** Period end date Day Month Year **o** Day Month Year 01 09 2020 31 08 2021
|Section A|Reference and administration details|Reference and administration details|
|---|---|---|
||||
|**Charity name**||Chestnut Playgroup|
|**Charity name**|Chestnut Playgroup|Chestnut Playgroup||
|---|---|---|---|
|||||
|**Other names charity is known by**||||
|||||
|**Registered charity number(if any) **||1090719||
|**Registered charity number(if any) **|**Registered charity number(if any) **|**Registered charity number(if any) **|**Registered charity number(if any) **||1090719|1090719||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Charity's principal address**|||||The Cathodeon Centre|||||
||||||Horseheath Road|||||
||||||Linton|||||
||||||**Postcode**|||**CB21 4LU**||
|||||||||||
||**Names of the charity trustees who manage the charity**|||||||||
|||**Trustee name**|**Office (if any)**|||**Dates acted if not for whole**
**year**|||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
||1|Kerri Westlake|Chair|||Sep2018 -||||
||2|Fran Pollard|Treasurer|||Sep 2020 -||||
||3|Jessica Sutton|Secretary|||Sep 2018 -||||
||4|Cailan Thomas||||Sep2018 -||||
||**Trustee name**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|1|Kerri Westlake|Chair||Sep2018 -||
|2|Fran Pollard|Treasurer||Sep 2020 -||
|3|Jessica Sutton|Secretary||Sep 2018 -||
|4|Cailan Thomas|||Sep2018 -||
|5|Jo Paintin|||Sep 2018 -||
|6|Emily Steele|||Sep 2020 -||
|7||||||
|8||||||
|9||||||
|10||||||
|||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||
||**Name**|||**Dates acted if not for whole year**||
|||||||
|||||||
|||||||
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
**TAR**
1 2017-18
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 10/10/1999, Amended 30/09/2009
- (eg. trust deed, constitution)
How the charity is constituted
Unincorporated association
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Volunteer committee elected from membership at AGM or further meetings if applicable
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
2 2017-18
**Section C Objectives and activities**
The playgroup aims to enhance the development and education of preschool children by offering appropriate play, education and care facilities, family learning and extended hours groups. We recognise the right of **Summary of the objects of the** parents to take responsibility for and become involved in the activities of **charity set out in its governing document** such groups, and offer opportunities for all children whatever their race, culture, religion, means or ability.
**Provision of sessional play, education and care** The trustees employ a playgroup leader, deputy and other full time and bank staff to provide sessional play, education and care to pre-school children at a setting in the local community. Sessions run in term time on mornings, lunch and afternoons from Monday to Friday. Children may attend playgroup from the age of 2, and all sessions include a mix of ages. We can also provide 1-1 care for any eligible child if required.
**Summary of the main activities undertaken for the public Involving parents benefit in relation to these** Parents are encouraged to volunteer to join the committee and actively **objects (include within this** contribute to the development of local pre-school children through the **section the statutory** playgroup. Furthermore, parents and carers are occasionally invited to **declaration that trustees have** attend and help at playgroup sessions/outings if they wish, or as part of **had regard to the guidance** settling in their children. We also encourage parents to share their skills or **issued by the Charity** hobbies in group sessions where appropriate. **Commission on public benefit) Statutory declaration**
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3 2017-18
Section D Achievements and performance
Despite the ongoing Covid-19 situation and its repercussions the playgroup **Summary of the main** has had another successful year. Our manager and the rest of the staff **achievements of the charity** continued to open the playgroup to all families despite unknowing times. **during the year** The playgroup has continued to develop from the progress made over the previous years, building on processes internally as well as continuing to develop the EYFS learning protocols. The staff team continued to provide a high quality level of care for the children, assisting in their educational and emotional development, through use of a broad array of resources. These ranged from equipment and toys, computer tablets, art facilities, as well as a large outside area with playground equipment, vegetable patches, mud kitchen and a sandpit. All whilst adhering to all protocols and changing guidance. We were lucky enough to again gain specific grants which allowed us to purchase new toys and equipment. Activities have also included story-telling, free-flow play, painting and other crafts, role-playing, outside play, singing, messy play, contributing to community events, family events, library visits and various fundraising events. We have also been on outings to local places Covid / lockdown allowing. The staff and committee have again worked hard this year. We have managed to raise more than our fundraising target which we are very pleased was possible despite all the continued restrictions. Financially, the playgroup has had a successful year. We made a good profit mostly through good management of finances, and due to cashflow. We also received some unexpected donations. Together with a cautious eye on the budget, and keeping spending to a minimum this has seen good results. The group entered the following year with a healthy cash balance and a large number of children on role. We will continue to open for 5 days a week, and offer the extended hours funding, within the playgroup opening hours. We have this year purchased a new laptop for the setting manager. We have also had to once again postpone the new sheds for various reasons mostly due to covid lockdowns then finding a new contractor (as the previous one had accepted work elsewhere). This was due to take place in the summer holidays but has had to be rescheduled to next year. We are also looking to spending some of our donation monies as this was not previously possible due to covid/lockdowns etc, and as we had anticipated needing the extra storage space because of the sheds. We look forward to getting new equipment and toys for the children to enjoy.
**TAR**
4 2017-18
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The playgroup maintains a savings account with a balance of £25,000+ . This is to cover contingencies and ensures there are adequate resources to pay staff for up to 3 months, and find a new building if necessary. This amount has had to be increased from previous years, after a full review, due to the increased number of staff and the length of service.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
## **Signature(s)** _Philippa Jordan_
**Full name(s)** Philippa Jordan
**Position (eg Secretary, Chair, etc)** Administrator
**Date** 9 June 2022
**TAR**
5 2017-18
**Charity Name No (if any) Chestnut Playgroupygrouproupp 1090719 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**
**Charity Name No (if any) Chestnut Playgroupygrouproupp 1090719 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 01/09/2020 31/08/2021
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**78,361**
**17,300**
**11,569**
**6,342**
**13**
**-**
**-**
**-**
**113,585**
**-**
**-**
**-**
**113,585**
**84,451**
**2,577**
**4,145**
**1,810**
**3,372**
**1**
**996**
**628**
**40**
**580**
**98,600**
**-**
**-**
**-**
**98,600**
**14,985**
**-**
**42,095**
**57,081**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**78,361**
**17,300**
**11,569**
**6,342**
**13**
**-**
**-**
**-**
**113,585**
**-**
**-**
**-**
**113,585**
**84,451**
**2,577**
**4,145**
**1,810**
**3,372**
**1**
**996**
**628**
**40**
**580**
**98,600**
**-**
**-**
**-**
**98,600**
**14,985**|**Total funds**
**to the nearest £**
**78,361**
**17,300**
**11,569**
**6,342**
**13**
**-**
**-**
**-**
**113,585**
**-**
**-**
**-**
**113,585**
**84,451**
**2,577**
**4,145**
**1,810**
**3,372**
**1**
**996**
**628**
**40**
**580**
**98,600**
**-**
**-**
**-**
**98,600**
**14,985**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|CountyCouncilgrant|**78,361**|||||**57,360**|
|Fees|**17,300**|||||**13,223**|
|Othergrants|**11,569**|||||**6,996**|
|Fundraising|**6,342**|||||**2,195**|
|Bank Interest|**13**|||||**50**|
|Miscellaneous|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**113,585**|||||**79,824**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**79,824**|
||||||||
|Staff salaries|**84,451**|||||**56,515**|
|Fundraising,Grants Spent|**2,577**|||||**1,036**|
|Rent|**4,145**|||||**4,901**|
|Payroll bureau & recruitment|**1,810**|||||**1,440**|
|Equipment & stationery|**3,372**|||||**797**|
|Snack money|**1**|||||**163**|
|PLA & insurance|**996**|||||**879**|
|Training|**628**|||||**200**|
|Telephone|**40**|||||**16**|
|Other|**580**|||||**1,462**|
|**_Sub total_ **|**98,600**|||||**67,409**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**67,409**|
||||||||
||**14,985**|**-**|**-**|**14,985**||**12,415**|
||**-**|**-**|**-**|**-**||**-**|
||**42,095**|**-**|**-**|**42,095**||**29,680**|
||**57,081**|**-**|**-**|**57,081**||**42,095**|
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Current accounts
Saving accounts
Cash
**Details**
Signature
Philippa Jordan
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,838**
**-**
**25,003**
**-**
**240**
**-**
**57,081**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PHILIPPA JORDAN|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Philippa Jordan|PHILIPPA JORDAN|09/06/2022|
||~~2~~|||
CCXX R2 accounts (SS)
## **Independent examiner’s report to the trustees of Chestnut Playgroup**
I report on the accounts of the playgroup for the year ended 31 August 2021.
## _Respective responsibilities of the trustees and examiner_
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and
- to state whether particular matters have come to my attention.
## _Basis of independent examiner’s statement_
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## _Independent examiner’s statement_
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Barnaby Rix ACA, ICAEW 6 Keene Fields, Linton, Cambridge, CB21 4AA
30 June 2022