CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From l April 2024 to 31 March 2025 Charfty name: East Harptree Playing Field Charlty registration numbor: 1090521 Objectives and Actlvltles SORP rèfer8nc*J Para 1.17 Summary of the purposes of the charity as set out in its governing document The purpose of the charity is to maintain and administer the playing field for recreational and sporting use by the people of East Har tree and the surroundin area The car park, playing field, tennis Court and play area are open for use at all tlmes by any member of the public subject only to some constraints during sports matches or, far more rarely, if Glosed at the direction of National Government (ie. Coronavirus) The playing field is used regularly by sports clubs which pay for the use of the sports pltches and the pavilion. It is also used by the local primary school and the local Pre- School as well as hosting a number of events whlch are open to the whole of the local community. The pavilion is also hlred out to dlfferent organisations (le Yoga group) or individuals and has been used as a polling station for a number of democratic voting processes in recent ears. The Trustees are awara of and have respected the Charity Commission guidan on Publlc Benefit. The Committee looks to make the facilities as av8ilable as possible to all whilst ensuring that enough income is generated to cover the operating and Maintenan costs. Summary of the main activities in relation to those purposes for the public benefit, in particular. the activitles, projects or services Identified In the accounts. Par8 1.17 and 1.19 Statement confirmlng whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Addltlonal informatlon All the management of the facilities including bookings is carried out by volunteers. In addition all improvement projects are organised by volunteers where skills permit. Grass surfaces and trees are cuvtrimmed by volunteers (who also tske responsibility for the relevant e ui Contribution made by volunteers Para 1.38
Pavilion users are expected to keep the pavilion in a tidy state. Pavilion cleaning and minor repairs are looked after by volunteers. Achievements and Performance SORP reference Play Area The new play equipment was installed in the summer of 2018 and continues to be very popular with the local community It is monitored by inspectors acting for Fields in Trust and any significant defects actioned. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. P8r8 1.20 Tennis Court The Tennis court continues to be well used by the Community free of charge. Pavilion The Pavilion has been used during the year by the following organisations.. Harptree Villages Cricket Club Local Yoga group East Harptree Flower and Craft Show in September 2024 Environment Group Guides Crlcket Harptree Villages Cricket Club continued to use the cricket pitch for a full season of fixtures through the summer of 2024. Football Chew Valley FC under 12s played a full season of home matches at the Playing Field from September 2024 to March 2025. Chew Valley Foxes (girls under 8's) have also started playing at the Playing Field on Saturday mornings. New planting A wildlife corridor of c400 trees and bushes was planted in autumn 2021 and is being maintained in conjunction with both Fields in Trust and the Environment Group in the Villa Financial Review
Review of the charity's financial position at the end of the period Para 1.21 The overall financial position of the charity at 31 March 2025 was healthy with total cash reserves amounting to £30,259.05. Investment was made during the year in the following areas: New storage facillty (with financial support from National Lottery, Garfield Weston Foundation, Bernar(J Sunley Foundation, the crickét club and thé Parish Council) Replacement of infrastructure for zip wire in the Play Area Overall the eXSS of income over expendlture during the year was £87.09. The Parish Council currently fvnds the Gharity with an annual grant of £2.200 to go towards covering the costs of maintaining the grounds. The Play Area is also funded with the proceeds from the annual Vlllage Flower and Craft Show and the 100 Club. Th8 costs of wnning the remainder of the field and the pavilion are normally financed by the users of the facilities augmented by the Parish Council Grant. The Committee has always aimed to malntain an unrestricted reserve posltion of £3.000 to cover emergency or unforeseen repairs or Gircumstances and thls has been exceeded again this year. The Committaa have plans to use part of the accumulated reserves for pavilion improvements (Including installation of broadband connection The total reserved funds at 31 March 2025 were £30,259.05 split as follows: Statèment explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held P8r# 1.22 Unrestricted Funds Play Area Funds New storage facilty Tennis court maintenance na Total Ther8 are no fvnds with zero reserves 15,110 11,293 3,576 216 Reasons for holding zero reserves Details of fund materially In deficit Explanation of any uncertainties about the charity continuing as a oin concem Para 1.22 Para 1.24 There ara no funds in deficit Para 1.23 The Committee currently have no concerns regarding the charity continuing as a going concem. Structure, Governance and Management
Descriptlon of charity's trusts: Type of governing document Para 1.25 Conveyance dated 28 May 1956 How is the charity constituted? le.g unincorporated association, CIO) Para 1.25 East Harptree Playing Field is vested in Fields in Trust (formerly the National Playing Fields Association) and is administered by a charitable trust registered with the Charity Commissioners and is constituted b a Deed of Trust. The Charity is administered by the Management Committee of the Village Hall (Charity number 304536) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Addltlonal Informatlon All decisions go through the Management Committee and most members regularly attend the Committee meetings or submit reports if unable lo attend. The charity's organisational structure and any wider network with which the charity works Para 1.51 As noted above the Charity is administered by the Management Committee of the Village Hall (Charity number 304536) Relationship with any related parties Para 1.51 Reference and Administrative detalls Chari name Other name the chari uses Re istered charit number Charity's principal address East Har tree Pla Field 1090521 East Harptree Playing Field Townsend East Harptree BS40 6BH Names of the charlty trustees who managed the charity during the year Name of person (or body) entitled to appoint Irustee Ilf an Tru$tee name Ofllce (If any) DatèB acted If not for whole year Mark Jerzak Alex Pearn Graham Harding Zoe Kay Daisy Bowie Sell Jessica Sheldon Trustee Trustee Trustee Village Representative Trustee EH Nursery Preschool Hon Treasurer Booking Clerk Hon Secretary
Martha Carter EH Nursery Preschool Trustees Village Representative EH Primary School PTA EH Primary School PTA EH Primary School PTA Harptree Willages Cricket Club EH Parish Council Roman Catholic Church Village Representative Groundsman Tom Cooper Claire Melton Jody Judd Samantha Watson Richard Davis 10 11 12 13 Anastasla Male Nigel Sommerfield Andréw Fox 14 15 Funds held as custodlan trustees on behalf of others Description of the assets held in thls capaclty None Name and objects of the Charity on whose behalf the assets are held and how this falls Within the custodian charity's objects Not applicable Details of arrangement8 for safe custody and segregation of such assets from the charity's own assets Not applicable Exemptions from disclosure Reason for non4isclosure of ke Not applicable ersonnel details Other optional information None Declarations
The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity, trus Signature{s) Full name(s) Position (eg Secretary, Chair, etc) Mark Jeak Graham Harding Trustee Trustee and Treasurer Date 2*16 IJ
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