CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the perlod
From l April 2024 to 31 March 2025
Charfty name: East Harptree Playing Field
Charlty registration numbor: 1090521
Objectives and Actlvltles
SORP rèfer8nc*J
Para 1.17
Summary of the purposes of
the charity as set out in its
governing document
The purpose of the charity is to maintain
and administer the playing field for
recreational and sporting use by the people
of East Har
tree and the surroundin
area
The car park, playing field, tennis Court and
play area are open for use at all tlmes by
any member of the public subject only to
some constraints during sports matches or,
far more rarely, if Glosed at the direction of
National Government (ie. Coronavirus)
The playing field is used regularly by sports
clubs which pay for the use of the sports
pltches and the pavilion. It is also used by
the local primary school and the local Pre-
School as well as hosting a number of
events whlch are open to the whole of the
local community.
The pavilion is also hlred out to dlfferent
organisations (le Yoga group) or individuals
and has been used as a polling station for
a number of democratic voting processes
in recent
ears.
The Trustees are awara of and have
respected the Charity Commission
guidan￿ on Publlc Benefit. The Committee
looks to make the facilities as av8ilable as
possible to all whilst ensuring that enough
income is generated to cover the operating
and Maintenan￿ costs.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular. the
activitles, projects or
services Identified In the
accounts.
Par8 1.17 and
1.19
Statement confirmlng
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18
Addltlonal informatlon
All the management of the facilities
including bookings is carried out by
volunteers.
In addition all improvement projects are
organised by volunteers where skills
permit.
Grass surfaces and trees are cuvtrimmed
by volunteers (who also tske responsibility
for the relevant e
ui
Contribution made by
volunteers
Para 1.38

Pavilion users are expected to keep the
pavilion in a tidy state. Pavilion cleaning
and minor repairs are looked after by
volunteers.
Achievements and Performance
SORP reference
Play Area
The new play equipment was installed in
the summer of 2018 and continues to be
very popular with the local community It is
monitored by inspectors acting for Fields in
Trust and any significant defects actioned.
Summary ofthe main
achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
P8r8 1.20
Tennis Court
The Tennis court continues to be well used
by the Community free of charge.
Pavilion
The Pavilion has been used during the year
by the following organisations..
Harptree Villages Cricket Club
Local Yoga group
East Harptree Flower and Craft
Show in September 2024
Environment Group
Guides
Crlcket
Harptree Villages Cricket Club continued to
use the cricket pitch for a full season of
fixtures through the summer of 2024.
Football
Chew Valley FC under 12s played a full
season of home matches at the Playing
Field from September 2024 to March 2025.
Chew Valley Foxes (girls under 8's) have
also started playing at the Playing Field on
Saturday mornings.
New planting
A wildlife corridor of c400 trees and bushes
was planted in autumn 2021 and is being
maintained in conjunction with both Fields
in Trust and the Environment Group in the
Villa
Financial Review

Review of the charity's
financial position at the end
of the period
Para 1.21
The overall financial position of the charity
at 31 March 2025 was healthy with total
cash reserves amounting to £30,259.05.
Investment was made during the year in the
following areas:
New storage facillty (with financial
support from National Lottery,
Garfield Weston Foundation,
Bernar(J Sunley Foundation, the
crickét club and thé Parish Council)
Replacement of infrastructure for zip
wire in the Play Area
Overall the eX￿SS of income over
expendlture during the year was £87.09.
The Parish Council currently fvnds the
Gharity with an annual grant of £2.200 to go
towards covering the costs of maintaining
the grounds. The Play Area is also funded
with the proceeds from the annual Vlllage
Flower and Craft Show and the 100 Club.
Th8 costs of wnning the remainder of the
field and the pavilion are normally financed
by the users of the facilities augmented by
the Parish Council Grant.
The Committee has always aimed to
malntain an unrestricted reserve posltion of
£3.000 to cover emergency or unforeseen
repairs or Gircumstances and thls has been
exceeded again this year. The Committaa
have plans to use part of the accumulated
reserves for pavilion improvements
(Including installation of broadband
connection
The total reserved funds at 31 March 2025
were £30,259.05 split as follows:
Statèment explaining the
policy for holding reserves
stating why they are held
Para 1.22
Amount of reserves held
P8r# 1.22
Unrestricted Funds
Play Area Funds
New storage facilty
Tennis court maintenance
na
Total
Ther8 are no fvnds with zero reserves
15,110
11,293
3,576
216
Reasons for holding zero
reserves
Details of fund materially In
deficit
Explanation of any
uncertainties about the
charity continuing as a
oin
concem
Para 1.22
Para 1.24
There ara no funds in deficit
Para 1.23
The Committee currently have no concerns
regarding the charity continuing as a going
concem.
Structure, Governance and Management

Descriptlon of charity's
trusts:
Type of governing document
Para 1.25
Conveyance dated 28 May 1956
How is the charity
constituted?
le.g unincorporated
association, CIO)
Para 1.25
East Harptree Playing Field is vested in
Fields in Trust (formerly the National
Playing Fields Association) and is
administered by a charitable trust
registered with the Charity Commissioners
and is constituted b a Deed of Trust.
The Charity is administered by the
Management Committee of the Village Hall
(Charity number 304536)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
Addltlonal Informatlon
All decisions go through the Management
Committee and most members regularly
attend the Committee meetings or submit
reports if unable lo attend.
The charity's organisational
structure and any wider
network with which the
charity works
Para 1.51
As noted above the Charity is administered
by the Management Committee of the
Village Hall (Charity number 304536)
Relationship with any
related parties
Para 1.51
Reference and Administrative detalls
Chari
name
Other name the chari
uses
Re
istered charit
number
Charity's principal address
East Har
tree Pla
Field
1090521
East Harptree Playing Field
Townsend
East Harptree
BS40 6BH
Names of the charlty trustees who managed the charity during the year
Name of person (or body)
entitled to appoint Irustee Ilf
an
Tru$tee name
Ofllce (If any)
DatèB acted If not for
whole year
Mark Jerzak
Alex Pearn
Graham Harding
Zoe Kay
Daisy Bowie Sell
Jessica Sheldon
Trustee
Trustee
Trustee
Village Representative
Trustee
EH Nursery Preschool
Hon Treasurer
Booking Clerk
Hon Secretary

Martha Carter
EH Nursery Preschool
Trustees
Village Representative
EH Primary School PTA
EH Primary School PTA
EH Primary School PTA
Harptree Willages Cricket
Club
EH Parish Council
Roman Catholic Church
Village Representative
Groundsman
Tom Cooper
Claire Melton
Jody Judd
Samantha Watson
Richard Davis
10
11
12
13
Anastasla Male
Nigel Sommerfield
Andréw Fox
14
15
Funds held as custodlan trustees on behalf of others
Description of the assets
held in thls capaclty
None
Name and objects of the
Charity on whose behalf the
assets are held and how this
falls Within the custodian
charity's objects
Not applicable
Details of arrangement8 for
safe custody and
segregation of such assets
from the charity's own
assets
Not applicable
Exemptions from disclosure
Reason for non4isclosure of ke
Not applicable
ersonnel details
Other optional information
None
Declarations

The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charity,
trus
Signature{s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Mark Je￿ak
Graham Harding
Trustee
Trustee and Treasurer
Date
2*16 IJ

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